Recommended Process
Description
Start
1st Trip ( 6:30 AM Departure Time)
The preparer will sort and distribute the actual
output among stores using the Taripa.
Taripa
While, sorting and distributing, the preparer
should update the Taripa and forward to
encoder for Transfer Report Creation.
Pre-mix
Oven
Packing
Creation of Transfer Report is to be done by
the Encoder a day before the actual deliveries
to avoid delays.
For 1st Trip
The created Transfer Report should be in a
Save status, thus any changes and update is
available for the created TR.
Bakery Production
Report
(For 2nd & 3rd Trip)
From 6:00 AM to 6:15 AM, the checker should
start counter checking the actual output for
dispatch using Transfer Report as reference.
Preparer
While, counter checking, the scheduled
encoder (6:00 AM to 3:00 PM) should open
and ready the system immediately in case
there is items to be edited otherwise
command the dispatch.
Sort and distribute
output among stores.
Update Taripa
The edited TR should be stamped as
Dispatched by the Encoder, before the
dispatch of the items.
Encoder
Process Transfer Report
(Save Status)
Stamped as Dispatched implies that the
actual count and TR is tally and the TR has
been dispatch in the system.
2nd & 3rd Trip (11:00 AM to 6:00 PM Departure Time)
Using the Bakery Production Report and with
reference to the Taripa, preparer will sort the
actual output against store order.
Once sorted, the preparer will update the
Taripa and forward to encoder for Transfer
Report creation.
Encoder should not prepare the TR for 2 nd Trip
and 3rd Trip ahead of time to lessen the
shipback and subsequently eliminate the
same.
The encoder will prepare the Transfer Report
in Save status.
For check and balance, the encoder must tally
his total number of items entered in the
system against the actual count done by the
preparer e.g. cashier and bagger.
Transfer Report
Once tallied, the items for dispatch will be
forwarded to the loading for counter checking.
Checker & Driver
Checker will count the actual
output based on the TR
Checker will signed the TR as
proof that items has been
counted before dispatching.
Driver will confirm the accuracy.
The checker will count the items for
verification using Transfer Report as
reference. Once confirmed and verified, the
checker will counter signed the TR.
The driver likewise needs to observe the
counting and verify the accuracy of the TR
and actual count.
Yes
If there is any discrepancy, TR is subject for
regularization. TR should be edited in the
system and corrected by the encoder,
otherwise, command in the system as
Dispatch.
Is the
B TR
correct?
No
Preparer
Edit the data in the
system.
Click Dispatch
Stamp the TR
Dispatched
Stamped as Dispatched implies that the
counted output and the number of items in the
TR is tallied.
End
The encoder will stamped the TR as
Dispatched once TR is final and correct.
System Concern
For 1st Trip deliveries, TR preparation can be
done a head of time but observe the following
items:
Make sure the date is edited to actual
delivery date.
Make sure before commanding the
dispatch, deliveries should be equal to
the actual output.
Transfer Report Regularization
TR which is to be regularized should have
stamped as Dispatched before handling over
the TR to Dispatching Team.
Preparer
Click Dispatch in the
system.
Stamped TR
Dispatched
Delivery and Store Receiving
The received items of the Stores should be
equal to the Dispatch, any discrepancies
should be communicated by the Store
Supervisor for information and confirmation
from Bakery and Delivery for any
discrepancies.
Delivery Team
Deliver the output from
loading point to store
Variances should be accounted as follows:
Error of encoding in TR Loss is to
be absorbed by the bakery
Mishandling of items Loss is to be
absorbed by the Delivery Team
Error in counting Loss is to be
absorbed by the Dispatching Team.
Yes
Is the transfer
Creport equal
to actual
received
goods?
All discrepancies from delivered goods should
accompanied incident report prepared by the
accountable department.
No
Store Supervisor
In case that variance is only due to items that
is not in good condition, variance report will be
provided by the store and return the goods in
the next delivery.
Do not received the goods.
Communicate the
discrepancies/call the attention of
bakery commissary and delivery
depatment
C
Bakery/Dispatch/Delivery
Store Supervisor
Incident Report
Check theReceived
discrepancies
who is the
the goods.
D
responsible
and
accountable
Clicked Received for such
End
End
error.
command
in the system.
