STAFF DEVELOPMENT PROGRAMME

GUIDELINES AND APPLICATION FORMAT

THE SCHEME OF STAFF DEVELOPMENT PROGRAMME

1. GENERAL

The scheme intends to provide financial assistance to facilitate up-gradation of knowledge,

skill and intends to provide opportunities for induction training to teachers employed in
Engineering & Technology, Pharmacy, Hotel Management & Catering Technology,
Architecture, Town Planning and Applied Arts & Crafts.

2. OBJECTIVES

The programme is awarded to cover the areas such as technical education policy,
programmes, new concepts, methods and techniques, theory and skills enrichment and up
gradation of pedagogy educational technology, motivation, communication skills,
management and other relevant issues to keep pace with the changing scenario in Technical
Education.
3. CONDITIONS

3.1 Only AICTE approved Institutions/University Departments imparting technical

education are entitled for the grant.
3.2 Professional Societies/other organizations applying for the grant should involve any
University or AICTE approved technical institution since AICTE can place funds at
the disposal of technical institutions/universities. In case professional societies the
funds shall not be diverted to the professional societies. All the expenditures are to
be made by the grantee institution only.
3.3 Prior permission of the Council sponsorship is essential.
3.4 Funds once released/sanctioned for organizing the particular staff development
programme cannot be utilized for any other programme.
3.5 In case the event is cancelled the funds will be returned back to AICTE immediately.
3.6 Prior permission of AICTE is required in case date(s) for the programme is changed.
3.7 Proposals received under the scheme are evaluated by a duly constituted Expert
3.8 Committee. The meetings take place generally in the months of September and
January. The proposal should reach the Council by August and December
respectively.
3.9 The funds for the scheme are released in two installments
(a) the first installment(fifty percent of the total amount sanctioned) is released
before the event on the receipt of acceptance letter
(b) the second installment is released after the receipt of the following
documents:
(i) Feed back form as per Annexure-I
(ii) Utilization certificate for the full amount sanctioned and statement of
expenditure, signed by convener, Head of the institution (Principal/
Director/Registrar), financial adviser as per Annexure-II & III.
(iii) Copies of the report.
3.10 The Institution/University should submit the documents necessary for release of 1st
installment within 15 days of receipt of the offer letter and documents necessary for
release of 2nd installment within a month of the conduct of the event.
3.11 Application formats complete in all respects should be sent to Adviser(RID), All
India Council for Technical Education, 4th Floor, East Tower, Bhishm Pithama Marg,
Pragati Vihar, Lodhi Road, New Delhi – 110 003.
3.12 The application formats should be properly bound to avoid any lose paper Council
shall not be responsible for loss of any documents.
3.13 Incomplete applications or applications not in prescribed format shall not be
entertained.

4. OPERATION OF THE SCHEME

4.1 As per AICTE guidelines the programme should be of two weeks with 50
participants.
4.2 Newly recruited teachers having less than/up to five years of experience in areas of
technical education in AICTE approved institutions are eligible to participate.

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 4.3 The council shall sanction a maximum grant of Rs.7.0 lakhs to conduct one
programme with maximum expenditure to be incurred on various heads not to
exceed the amount as mentioned below:

1) Boarding & Lodging to the participants Rs.3,40,000/-

2) TA to outstation participants Rs.1,48,750/-
3) Honorarium to Course Coordinator Rs.7050/-
4) Reading material to participants Rs.63750/-
5) Honorarium to Resource Persons Rs.85,000/-
6) TA/DA to resource persons including
two outstation resource persons Rs.76,500/-
7) Working expenses(reprographic services,
Postage, transport, daily wages, tea/coffee etc.,) Rs,1,28,950/-

4.4 Maximum number of resource persons (including course coordinator) shall be 14.
4.5 TA for participants (maximum by AC-3 tire).

5. OBLIGATIONS OF THE HOST INSTITUTE

The host institution should take steps to ensure that the audited utilization certificate and the
audited statements of expenditure of accounts for the grants are submitted and refund of
unspent amount(if any) from the grants made to AICTE, immediately on termination of the
event.

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 ALL INDIA COUNCIL FOR TECHNICAL EDUCATION

APPLICATION FORM

Scheme of Staff Development Programme

PART-A

1. Name of the Coordinator

2. Name of the Institution / College / University

3. Address with telephone No., Fax No. & E-mail

a). Official

b.) Residential (Head of the Institution )

4. Whether Institution / College / University is approved by AICTE

04. Whether the Institute is accredited by AICTE

05. Type of the Institution (Please tick)

(University), (Govt. College), (Govt. aided), (Self financial)

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 06. Has the Institution /College / University already conducted Induction Training
Programme in the last three years.

A) Was this funded by AICTE

B) Programme Date From:_________ To:_________

B) Number of participations

C) Amount of grant received Rs.____________________

D) If yes, whether utilization certificate submitted or not ?

07. Discipline in which applicant institution intends to conduct Induction Training

programme a). Board Area _____________________________________

b) Sub – Area _____________________________________

8. Specify title(s) of Induction Training Programme.

9. Relevance of the topic (s) selected (Not Exceeding Fifty Words)

10. How will these induction Training Programme(s) going to benefit teachers?
(Not Exceeding Fifty words).

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

11. Proposed dates of programme from

To

12. Budget Estimate(s) for each programme _____________________________

(enclose details)

Signature of the Co-ordinator Signature of the Head of the Institution

with seal Name & Address with Office Seal
Date

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 B - BIO-DATA

01. a). Name of the Applicant

b). Designation

c). Address of the applicant (Institution)

Telephone No.

Fax. No.

E-mail address

d). Nature of appointment (attach proof)

Permanent Contract Adhoc

e). Designation

02. a). Date of Birth

b). Age

c). Sex (M/F)

d). Date of Superannuation

03. Field of specialization Major ______________________

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 Ancillary ______________________

04. Educational Qualification

Degree Institute Field Name of the Year Division

Degree
UG
PG
Ph.D
Post
Doctoral
Any
other

a). Employment Record (from present to past)

Organization Period Designation Basic Pay & Total

Emoluments
From To

b). Details of Experience

Experience Name of the Organization Duration Nature of Work

i). Teaching

ii). Research

iii) Industry

iv). Any other

c). Publications (Mention only Number of publications during the last five years with proof).
Number

i). Referred Journals

ii) Proceedings
iii) Books
iv) Patents
v) Any other

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 d). Awards / Prizes received, if any (attach Proof)

Name of awards / prizes Year Awards / prizes received from

5. Highlights of major contributions (within 300 words) in last 5 years.

6. Memberships of Professionals/Learned bodies/Societies.

S.NO. Name of the Professionals/Learned bodies/Societies

7. Research Projects Coordinated and the name of the sponsoring body (attach Proof)

S.NO. Name of the Project Sponsoring Authority

(UNIV./UGC/AICTE etc.)

8. Masters degree (M.Tech./M.E. etc.)Candidates guided.

a). Total Number of students guided

b). Number of Masters degree theses during the last five years

9. Doctoral (Ph.D.) candidates guided.

a). Total Number of students guided

b). Number of Doctoral theses during the last five years

10. Any other relevant information.

(Signature of Applicant)

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 C - INSTITUTION PROFILE

1. Name of the Institution:

2. Type of Institution:
Govt. Govt.-aided Univ. Self-financing Others

3. Location of the Institution: Rural/Dist. H.Q./Metro or State Capital

4. Address of the Institution:

Telephone No.

Fax. No.

E-mail address

Website

5. Programmes approved by AICTE.

(mention AICTE File No. & Date-enclose a copy)

File No. Date

6. Programmes not approved by AICTE.

(mention File No. & Date-enclose a copy)

File No. Date

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7. Whether the Programme (s) of the Institution accredited by NBA, AICTE ?
(Y / N)
(If yes, mention File No. & Date-enclose a copy)

File No. Date Course(s) Duration

8. Full time Faculty position in the Institution: (Numbers only)

Dept. Professor Asst. Lecturer Lecturer Lecturer

Professor (Selection- (Senior-
Grade) Lecturer)

Total

9. Faculty student ratio:

10. Details of the grant received from AICTE under the scheme during last five years.

Name of the grant Amount Year Status of UC

Total

11. Whether the Institution is having any pending court cases against AICTE ?
(Y / N)
(If yes, give details)

W.P. NO. Details

(Signature of Principal)

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 PART-D - CERTIFICATE

This is to certify that

a). Institution has no objection if the

Staff Development Programme on ________________________
________________________________________________ is organized

in the Institute’s premises from

to fores

b). Space and other infrastructure facilities would be extended

for organizing the aforesaid Staff Development Programme.

c). The funds shall be utilized for the purpose for which they are
sanctioned.

Signature of the Head of the Institution

Name
Address

Date

Official seal

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 ACCEPTANCE LETTER

SCHEME – STAFF DEVELOPMENT PROGRAMME

To

The Adviser (FD)

All India Council for Technical Education
4th Floor, East Tower
NBCC Place, Bhisham Pithama Marg
Lodhi Road, New Delhi – 110 003.

Sub: Acceptance of grant offered in response to the proposal applied under the scheme of Staff
Development Programme for the year 2006-0\7.

AICTE File No. :

Name of Co-ordinatror :
Duration of the Programme :
Venue :
Authority in whose favour :
Draft/Cheque is to be issued

Title of the Programme :

Sir,

With reference to the Offer Letter No. ___________________Dated____________ of

AICTE with regard to the above proposal, we agree to the terms & conditions as mentioned in

the said letter.

Further, we also undertake that the funds receivable shall be utilized for the purpose for
which they are sanctioned.

Name & Signature of Coordinator Name & Signature of Head of the Institute
(with seal)

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 Annexure – I

STAFF DEVELOPMENT PROGRAMME

FEED BACK FORM

1. AICTE File No. & Date of Offer Letter

2. Name of the Coordinator

3. Name and Address of the Institution

4. Title of the Staff Development Programme

5. Dates from _______________ to _______________

6. Venue

7. Total no. of participants proposed and actually attended

Proposed Attended

8. No. and date of the offer letter

Letter No. Date

9. Total amount sanctioned : Rs.

10. No. and date of sanction letter

Letter No. Date Grant Released

11. Total expenditure incurred in conducting the Staff Development Programme

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12. Grant received from various agencies other than AICTE for this Staff
Development Programme

Sl. No. Name of Agency Grant Received

Total =

13. Details of internal revenue if any generated by the Institution / Department on

account of this Programme.

14. Briefly mention about the technological / academic / or any other benefit
generated by conducting this programme with respect to a) the institution, b) the
faculty; c) students; d) industry / society.

15. The soft as well as hard copy of the detailed study material/proceedings of the
programme must be furnished to the Council.

Name & Signature of Coordinator Name & signature of Head of Institute

with seal

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 Annexure – II
STAFF DEVELOPMENT PROGRAMME

FORMAT FOR UTILIZATION CERTIFICATE UNDER THE

SCHEME STAFF DEVELOPMENT PROGRAMME
(FINANCIAL YEAR 200….200….)

AICTE File NO. :

Name of Coordinator :
Dates of the programme : from………….. to……………
Title of the SD Programme :

S.NO. Letter No. and Amount

date

1(a) Date of Offer Certified that out of Rs….AA.. of grants-in-aid

AA sanctioned during the year…………..in favour of
Letter………
…………….under this University / Institution Letter
No…………………… given in the margin a sum
Rs……………....
(BB+CC)….. has been utilized for the purpose of
………………for which it was sanctioned and that
the balance of Rs……AA-
(b) Grant received BB (BB+CC)………………….…remaining un utilized
at the end of the year has been surrendered to the All
India Council for Technical Education (Vide
No……………..
(c) Balance to be dated……………….).
Released by AICTE CC

Certified that I have satisfied myself that the conditions on which the grants-in-aid was sanctioned
have been duly fulfilled/ are being fulfilled and that I have exercised the following checks to see
that the money was actually utilized for the purpose for which it was sanctioned.
1.
2.
3.
4.

Name & Signature of the Coordinator Name & Signature of the Head of the Institute
with seal with seal

Signature (with seal) of the Finance Officer /

Auditor / Accounts Officer/ Certified by CA with her/his Membership No. & Full Postal Address.

AA…..Total amount offered by AICTE as per offer letter

BB… Total amount released by AICTE as 1st installment
CC… Balance amount requested to be released by AICTE (not to exceed BB)

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 Annexure – III
STAFF DEVELOPMENT PROGRAMME

FORMAT FOR STATEMENT OF EXPENDITURE

AICTE file No. :

Title of the Programme :

Name of the Coordinator :

Duration of
Sanction No. and Grant Details of expenditure No.of the
Date Incurred Itemwise Programme
Sanctioned Participants (with dates)

Grant
Received

Balance
to be
Received

____________________ ____________________
Name and Signature of Coordnator Name and Signature of
with Seal Head of Institution with Seal

Signature (with Seal ) of the Finance Officer/

Auditor/Accounts Officer

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