SPECIAL
Homecoming
Issue
Homecoming Planner
Homecoming helps promote a
positive school environment
Homecoming activities let students
use their imaginations
Planning your homecoming is
easy when you get the right ideas
in motion
Planning Timeline
9-12 months before Event
Select sub-committees
Choose a date, time and place for your event
Choose your theme (if applicable)
Discuss fundraising / sponsor options
Recruit parent volunteers
6-9 months before Event
Establish a budget
Establish fundraiser projects
Entertainment talent research
Photographer research
Discuss caterer and refreshment options
Your Committee: Regroup and discuss progress
4-6 months before Event
Entertainment: Book talent
Book photographer
Food/beverage: Decide on a menu for refreshments and /or dinner
Decorating: Order materials
Invitations: Design & order
Select and order gifts for advisor and chaperones
Your Committee: Regroup and discuss progress
4-6 weeks before Event
Set ticket prices
Order royalty items for the king, queen and court.
Order
court.
Order favors for attendees
Book security and chaperones
Order refreshments
Tia & Alex
een & King
Begin construction of floats and themes
Cruisin Qu
Invitations: Assemble & send
Advertise your event. Hang posters, distribute flyers, or place
an ad in the school newspaper
Your Committee: Regroup and discuss progress
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2-4 weeks before Event
Budget: Continue tracking expenses and check with
other sub-committees to find out if they need help
Entertainment: Confirm bookings
Favors: Confirm bookings & orders
Food/beverage: Confirm caterer or refreshments
Decorating: Continue construction
Sell tickets and give a preliminary head count to caterer
Recruit parent/student volunteers for clean up
Invitations: Check with other sub-committees to find
out if they need help
Your Committee: Regroup and discuss progress
1-2 weeks before Event
Finalize attendee count
Outline remaining tasks and make arrangements for
them to be completed
Get final checks and payments ready and sent out
The Big Day!
Prepare food and beverages, if necessary
Put up outdoor decorations
Inflate and arrange balloons
Relax and enjoy!
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Coronation Court
Planning Guide
PRE-PLANNING
When is the date of your Homecoming?
Use this date as a guideline for your planning.
Coordinate with the parade sub-committee.
Make sure all of your candidates take part in the parade.
Determine dates for nominations, candidate voting, and the actual
Coronation.
PLANNING
1 Month Before Homecoming
Create posters announcing Homecoming Court nominations
Create ballots for King & Queen nominations.
Include spaces for 5 King candidates & 5 Queen candidates.
Set up tables by the cafeteria or in the main hallway for voting.
Have the student body submit their nominations.
Tally up the nominations. Include an adult/faculty member for the
proceedings to ensure fairness.
3 Weeks Before Homecoming
Coronation Court Structures:
Whats Your School Tradition?
King only
Queen only
King & Princes
Queen & Princesses
King & Queen only
King & Queen, Prince & Princess
King & Queen, Prince & Princess, Duke & Duchess
King & Queen, Royalty Court Members (no fancy titles)
Helpful Hints
Invite the previous year's King & Queen to crown the new
King & Queen.
Ask a band member to provide the drum roll for the crowning
moments.
Announce the top 5 boy and top 5 girl nominations.
Purchase tiaras, crowns, sashes, scepters, robes, pins and medallions for all
of your candidates. NOTE: Most of our items ship quickly, but if you want
custom sashes please allow for more time.
Dont forget the envelopes to add a dramatic touch to that special
moment.
2 Weeks Before Homecoming
Schedule time for your King & Queen to make a speech (or parade
around the field if youre outdoors.)
Create posters announcing the elections. Also make an announcement
over your schools P.A. system.
Create ballots for students so they can vote for the King & Queen
Hold elections.
Tally up the votes.
Notes:
Day of Homecoming Coronation
Buy a bouquet of flowers for the Queen and a boutonniere for the King.
Dont forget corsages and boutonnieres for the Court!
At Your Homecoming Coronation
Present Court members first to build anticipation for the King & Queen.
Crown the King & Queen.
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Committees
If your school (and Committee) is small, you might want to plan as one large committee; but if you have a large committee,
you may want to split up into several smaller sub-committees to make planning easier and more efficient.
Sub-committees can research their areas of responsibility and bring information and selections back to the large committee to
be voted on. The number and type of sub-committees will vary depending upon your needs. Possible sub-committees include:
Budget Committee
Responsible for: managing the budget.
This committee should work closely with all the committees to ensure adequate funding. The Budget and Fundraising
Committees can work together to ensure that there is enough money to finance your event.
TIP: All committees should work closely with the Budget Committee to avoid financial issues.
Fundraising Committee
Responsible for: choosing and executing fundraising activities throughout the year to help fund Homecoming.
Decorating Committee
Responsible for: researching possible themes and colors and conducting student surveys for theme ideas.
Once the theme has been chosen, the Decorations Committee is responsible for ordering the theme, setting it up and
taking it down, as well as choosing decorations for other parts of the room, including entrances, tables,
photography area, ceilings and walls.
Food Committee
Responsible for: selecting, ordering and organizing food and beverages for Homecoming.
Entertainment Committee
Responsible for: choosing the DJ or band and other entertainment, making announcements, arranging for
someone to serve as Master of Ceremonies and ensuring that the evenings program is followed.
Publicity Committee
Responsible for: advertising.
This might include creating and displaying posters or banners, putting ads in the school paper or making
announcements over the PA. This committee might also work closely with the Fundraising Committee to get
the word out about all the fundraising activities that are being held.
Favor/Prize Committee
Responsible for: researching, choosing and ordering favors for attendees, chaperones and volunteers.
Soliciting prize donations and procuring and distributing prizes.
Invitations/Tickets Committee
Responsible for: determining wording for and ordering invitations and tickets, as well as ticket sales.
Royalty Committee
Responsible for: determining voting methods, conducting student voting for Royal Court,
tallying votes and announcing winners and ordering royalty items.
Clean-Up Committee
Responsible for: making arrangements for clean up.
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Budget/Expenses Sheet
Expense Category
Amount
Spent
Budget
Amount
Over or Under
Profit
2011-2012 School Year Calendar
AUGUST
S M T W T
7
F S
10
11
12
13
SEPTEMBER
S M T W T
4
OCTOBER
F S
10
S M T W T
F S
Notes
NOVEMBER
S M T W T
1
2
F S
10
11
12
14
15
16
17
18
19
20
11
12
13
14
15
16
17
10
11
12
13
14
15
13
14
15
16
17
18
19
21
22
23
24
25
26
27
18
19
20
21
22
23
24
16
17
18
19
20
21
22
20
21
22
23
24
25
26
28
29
30
31
25
26
27
28
29
30
23
24
25
26
27
28
29
27
28
29
30
30
31
DECEMBER
S M T W T
4
F S
10
JANUARY
S M T W T
1
FEBRUARY
S M T W T
F S
6
F S
10
11
MARCH
S M T W T
4
F S
10
11
12
13
14
15
16
17
10
11
12
13
14
12
13
14
15
16
17
18
11
12
13
14
15
16
17
18
19
20
21
22
23
24
15
16
17
18
19
20
21
19
20
21
22
23
24
25
18
19
20
21
22
23
24
25
26
27
28
29
30
31
25
26
27
28
26
27
28
29
25
26
27
28
29
30
31
APRIL
S M T W T
F S
10
11
12
13
14
22
23
24
29
30
31
MAY
S M T W T
6
F S
10
11
12
JUNE
S M T W T
3
F S
1
15
16
17
18
19
20
21
13
14
15
16
17
18
19
10
11
12
13
14
15
16
22
23
24
25
26
27
28
20
21
22
23
24
25
26
17
18
19
20
21
22
23
29
30
27
28
29
30
31
24
25
26
27
28
29
30
Person
Responsible
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Date
Completed
!
P
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O
C
S
GET THE
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FREE Sample Program!
Having trouble choosing the perfect product for your event? We have you covered with our
FREE SAMPLE PROGRAM! Just choose as many imprinted spirit items, favors, invitation samples or
fabric swatches as you want (up to $20 total), fill out the order form below, and send it back to us.
Your free samples will be on their way to you soon!
Item #
Page #
Color
(if applicable)
Quantity
Description
Date of Event
Ship to:
School/Organization Name
Four Easy Ways to Get Your FREE Samples:
Fill out the above order form. Fax or mail it to us.
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Call us toll-free at 1-800-328-5393.
Scan this order form and e-mail it to us at
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Please use my e-mail address for confirmation of my order only.
Note: One free sample per product category. Free samples not available on royalty
items, decorations, mascot costumes, or items sold in quantities of one. There will be
a $5 shipping charge added to each sample order.
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