JOB

ADDER
QUICK USER GUIDE

JobAdder
Quick User Guide V.1
Jess Powell

Document is considered uncontrolled once printed

Page 1 of 11

Contents
Advertising a position ...................................................................................................................................................... 4
Set up a job .................................................................................................................................................................. 4
Post a job ad ................................................................................................................................................................ 5
Managing Applications and Candidates .......................................................................................................................... 7
Viewing new applications (if you are the owner) ........................................................................................................ 7
Viewing new applications (if you are not the owner) .................................................................................................. 7
Initial response to applicants ....................................................................................................................................... 7
Submitting resumes to contact (recruiting manager) ................................................................................................. 8
Emailing unsuccessful candidates ................................................................................................................................ 9
Emailing candidates to confirm interview ................................................................................................................... 9
Searching for suitable candidates and emailing candidates to see if they are interested in a position .................... 10
Placing a candidate .................................................................................................................................................... 11

Page 2 of 11

How job adder will make your recruitment easier

No more application packs. All selection criteria will need to be in the advert for the
applicant to address in their cover letter.

Instant publication of ads on job boards including intranet and website. No more
waiting for Tuesday and Thursday vacancies.

No more double handling of ads. Post ONE ad and it is placed on MULTIPLE job boards
(of your choice)

Bulk email functionality. No more having to email unsuccessful candidates separately.

Ability to search a national database for potential candidates within LWB. Note we
still need to keep aligned to the policy on what positions are to be advertised
internally and externally.

Quick and easy access to recruitment statistics and reports. Reports such as time to
recruit, where the applicants are applying and placement reports are now available.

Page 3 of 11

Advertising a position
Set up a job
1.
2.
3.
4.

Select Jobs tab

Select New
Complete details on form (see table below as an example of what each field should include)
Select Create

Field

Field Type

What do I enter here?

Example

JOB TITLE

TYPING

Job name

WHS Advisor

COMPANY

PICK LIST

Region you are recruiting for

National Office

MAIN CONTACT

PICK LIST

Name of recruiting manager

Michael Cooksley

WORKPLACE ADDRESS

AUTO FILL

This field will auto fill

352 King Street, Newcastle

CATEGORY

PICK LIST

Pick the category of the job

Human Resources & Recruitment

SUB-CATEGORY

PICK LIST

Pick the sub category of the job

OH&S

LOCATION

PICK LIST

Pick the area the job is in

NSW Newcastle, Maitland & Hunter

START DATE

PICK LIST

Enter the preferred start date

Immediate

DURATION

PICK LIST

Only if fixed term enter length

otherwise leave blank

6 months

WORK TYPE

PICK LIST

Enter the type of work

Full Time / Permanent

ESTIMATED SALARY

PICK LIST

Select value of salary

Annual Salary $40,000

Only if using recruitment

agency, select type and enter
amount, otherwise leave blank
Calculates estimated fee based
on salary and percentage of fee
Paste in information from
position description

FEE RATE

PICK LIST

Percentage 12%

ESTIMATED FEE

AUTO FILL

JOB DESCRIPTION

TYPING

JOB OWNER

PICK LIST

Select from pick list

National Recruitment

RECRUITERS

PICK LIST

Select from pick list

Jess Powell

JOB STATUS

PICK LIST

Select from pick list

Searching/Advertising

LIKELIHOOD TO FILL

PICK LIST

Select from pick list

100

NUMBER OF JOBS

PICK LIST

Select from pick list

JOB SOURCE

PICK LIST

Select from pick list

New Role

$3,672.00

Page 4 of 11

Post a job ad
1.
2.
3.
4.
5.
6.

Select Jobs tab

Select the correct job title to open the job
Select the Actions dropdown
Select Post Job Ad
Click Select a Template and choose either Positions Vacant Template or EOI Template
Complete details on the form (see table below as an example of what each field should include for
the 2 different templates)

POSITIONS VACANT FIELDS

Field

Field Type

What do I enter here?

Example

JOB TITLE

TYPING

Name of position

WHS Advisor

REFERENCE

AUTO FILL

This is the job code that is linked

to the job that was created.
1514057
DO NOT CHANGE.

SEARCH RESULTS TITLE

TYPING

Name of position

WHS Advisor

AUTO FILL

This is the standard job ad spiel

about LWB.
DO NOT CHANGE.

Life Without Barriers is one of Australia's

largest not-for-profit organisations
operating throughout Australia and New
Zealand.

BULLET POINTS

AUTO FILL

These are the some of the

benefits available to LWB
employees

Rostered day off per month

Attractive Remuneration package with
excellent tax benefits
Access to discounted health insurance

JOB DESCRIPTION

AUTO FILL
AND
TYPING

The template of the ad will auto

fill. Just need to insert relevant
details

POSTING DATE

PICK LIST

Date and time that you want the

03/10/2013 2:00pm
ad to be posted to all job boards

EXPIRY DATE

PICKLIST

Date you want the ad to expire

14 days

JOB OWNER

PICKLIST

The HR representative
responsible for the recruitment

Jess Powell

PICKLIST

General applications must be

selected. These are the
questions that used to be listed
in the application pack

General Applications

SHORT DESCRIPTION

SCREENING QUESTIONS

Page 5 of 11


EOI FIELDS

Field

Field Type

What do I enter here?

Example

JOB TITLE

TYPING

Name of position

WHS Advisor

REFERENCE

AUTO FILL

This is the job code that is linked

to the job that was created.
1514057
DO NOT CHANGE.

SEARCH RESULTS TITLE

TYPING

Name of position

WHS Advisor

SHORT DESCRIPTION

AUTO FILL

This is how we can identify that

this is an EOI

Expressions of Interest

BULLET POINTS

TYPING

Enter location of position and

closing date

National Office Newcastle

Friday 11 October 2013

JOB DESCRIPTION

AUTO FILL
AND
TYPING

The template of the ad will auto

fill. Just need to insert relevant
details

POSTING DATE

PICK LIST

Date and time that you want the

03/10/2013 2:00pm
ad to be posted to all job boards

EXPIRY DATE

PICKLIST

Date you want the ad to expire

14 days

JOB OWNER

PICKLIST

The HR representative
responsible for the recruitment

Jess Powell

PICKLIST

General applications must be

selected. These are the
questions that used to be listed
in the application pack

General Applications

SCREENING QUESTIONS

7.
8.
9.
10.

Select Continue
Tick the boxes of the job boards you are going to post to. (Note: EOIs should only be posted to
Intranet and all Positions Vacant will at least be posted to the Website) and select Continue
Select all the classifications for each job board and select Continue
Review ad and select Post Now

Page 6 of 11

Managing Applications and Candidates

Viewing new applications (if you are the owner)
1.
2.
3.

Select Home Tab

All of your jobs will be in your My Jobs Dashboard
There is a New column which indicates how many new applications have come in since you last
reviewed. By clicking on the number in this column you will be taken into the Job Applications Area.

4.

You can review the resume by clicking on the icon

and which show you the applicants resume
and cover sheet. You can also click the hyperlink and download the resume in word if you would
prefer.

Viewing new applications (if you are not the owner)

1.
2.

Select Home Tab

Select My Jobs Heading and pick All Jobs from Dropdown
3. There is a New column which indicates how many new applications have come in since you last
reviewed. By clicking on the number in this column you will be taken into the Job Applications Area.
4. You can review the resume by clicking on the icon
which shows you the applicants resume and
cover sheet. You can also click the hyperlink and download the resume in word if you would prefer.

Initial response to applicants
Auto response is set up for applicants to say their application has been received.

Page 7 of 11

Submitting resumes to contact (recruiting manager)

1.
2.
3.
4.
5.
6.

7.

Select Jobs
Select the name of the Job Title
Tick the boxes of the relevant applicants you would like to send to the recruiting manager
Select Submit Candidate drop down
Select Submit Candidates Via Email
Select Job Applications to Recruiting Manager. An email will appear with the text from the template.
Complete the subject heading. You also need to select attach Formatted Resume (which is the cover
letter the applicant should have outlined the selection criteria in) and the Latest Resume.
Select Send

Page 8 of 11

Emailing unsuccessful candidates

1.
2.
3.
4.
5.
6.
7.

Select Jobs
Select the name of the Job Title
Tick the boxes of the relevant candidates
Select Send a Message drop down
Select Email the Candidate
Select the Unsuccessful Email template ( this has the fields of the applicants name and the position
title they applied for as a merge field )
Once you apply the appropriate signature to the bottom of the email, (the national one is in the
template to use as a guide) you can send the email.

Emailing candidates to confirm interview

1.
2.
3.
4.
5.
6.
7.
8.

Select Jobs
Select the name of the Job Title
Tick the boxes of the relevant candidates
Select Send a Message drop down
Select email a candidate
Select the Confirmation of Interview template ( this has the fields of the applicants name and
position title they applied for in as a merge field)
Add in the date, time, address and details of the panel into the email body
Once you apply the appropriate signature to the bottom of the email, (the national one is in the
template to use as a guide) you can send the email.

Page 9 of 11

Searching for suitable candidates and emailing candidates to see if they are interested in
a position
1.
2.
3.
4.
5.
6.
7.
8.
9.

Select Candidates
Select Search Candidates
Search for the properties you are interested in e.g. customer service
You can click on the candidates name to check their profile to see notes and to view our internal
profile on the candidate
When you have found the correct candidate, tick the boxes of the candidates you would like to email
to see if they are interested in being considered for the position that you have available.
Select Actions
Select Send an Email
Select Are you Interested template email
The email will open, fill in all of the relevant details and select Send

Page 10 of 11

Placing a candidate
1.
2.
3.
4.
5.
6.
11.

Select Job
Select name of position
Tick the box of the candidate you want to place
Select Actions
Select Place Candidate
Complete the form
Complete details on the form (see table below as an example of what each field should include for
the 2 different templates)

Field

Field Type

What do I enter here?

Example

CANDIDATE NAME

AUTO FILL

Name of candidate will appear

Jess Powell

JOB REFERENCE

AUTO FILL

This is the job code that is linked

to the job that was created.
1514057
DO NOT CHANGE.

JOB TITLE

AUTO FILL

Name of position

WHS Advisor

COMPANY

AUTO FILL

Region job is being placed in

National Office

CONTACT

AUTO FILL

The name of the recruiting

manager

Michael Cooksley

PLACEMENT TYPE

PICK LIST

Choose from the type of

placement

Permanent

START DATE

PICK LIST

Choose Start Date

09/10/2013

BASE SALARY

TYPING

Enter amount of FTE salary

$40,000

SUPERANNUATION

TYPING

Enter percentage of
Superannuation

$3,700

TOTAL REMUNERATION

TYPING

Enter the total amount of

remuneration

$43,700

FEE

TYPING

Only need to complete this field

if role is placed through
recruitment agency and there is
a fee incurred

$5,000

APPLICANT STATUS

PICKLIST

Pick the status of this placement Placed (PERM)

JOB STATUS

AUTO FILL

When you select the status this

will auto fill

Placed

EXPIRE JOB ADS

TICK BOX

If the job ads are still open

ticking this box will close them

Tick the box

Page 11 of 11