Report Date: 04/26/2007
CMMS Strategy NCR
GSA-PBS-NCR-WPYE Page 1 of 12
CMMS System NCR Functional Administrator Report
Robert A. Keady
Building Management Specialist
Exe!t"#e S!$$ary:
The National Capital Region (NCR Computer Maintenance Management System
(CMMS program uses a legacy system to identi!y only those assets that ha"e associated
pre"entati"e maintenance. #ue to this inade$uacy the system is not con!igured to
pro"ide the cost bene!it methods needed !or use!ul operation and e%ecuti"e decisions.
To recti!y this dependence on legacy systems and capture all assets &ithin the
region' it is recommended that (SA NCR de"elop and implement an asset identi!ication
system based on industry standards. This &ould position (SA NCR as an industry leader
in asset management' create solid use!ul metrics' increase the "alue added bene!it o! the
program' and position the CMMS system !or e"olution into a Strategic Asset
Management System.
%#er#"e&:
This paper is designed to e"aluate and ma)e recommendations intended to
impro"e NCR*s CMMS #atabase system related to asset and in"entory labeling and
ta%onomy. Currently' NCR uses a legacy system to identi!y assets &ithin its building
systems. The process and methodology should ser"e as a baseline allo&ing others to
elaborate and e%pand on its contents and in the !uture to integrate ne& and e%isting
technologies. This report does not address the current one to one relationship e%isting
&ithin the CMMS system at this time. That issue is already being addressed. This paper
is o! a broader scope and does not completely co"er the technological detail o! the
standards. This &as purposely done to limit the length o! the paper.
Report Co'te't(:
+. Current asset identi!ication design o! the CMMS #atabase System.
,. Strategic "ision to an integrated CMMS #atabase System.
-. Future ad"ancements and initiati"es.
.. Cost Bene!its o! ne& standards.
/. Conclusion.
Goa)(: The goal o! this paper is to identi!y the problems o! the current asset
identi!ication system and recommend a !inal cohesi"e and comprehensi"e resolution.
0denti!y the e%isting asset and in"entory labeling system &ithin NCR.
Recommend a resolution.
Report Date: 04/26/2007
CMMS Strategy NCR
GSA-PBS-NCR-WPYE Page 2 of 12
*+ C!rre't ,e("g' o- a((et( a', "'#e'tory "' NCR:
The current standard used !or identi!ying assets (e$uipment and in"entory in the
NCR is based on the legacy system o! scheduled pre"entati"e maintenance guide cards.
The !ollo&ing is the !ormat1
GSA equipment Guide No + Sequence num + GSA Building ID
Example: A11-01-DC0021 Ai! "andle! #nit in Building DC0021$
2%ample o! a (SA 3re"entati"e Maintenance (uide Card1
The !ollo&ing is an e%ample o! current e$uipment in the CMMS database (Note1 only the
e$uipment number' description' and location portions are used !or this paper.
24 5 #escription 6ocation
A0.-0*-DC002* 78M0#0F0CAT09N S:ST2MS DC002*-P/-E0E1P/723
A04-02-DC002* A0R C9M3R2SS9R DC002*-SB-MEC/ RM
A07-0*-DC002* A;C S32C0A6' +< T9NS AN# 8N#2R DC002*-*S4-*422
A03-0004-DC002* A;C C9N#0T09N0N( =0N#9= 8N0T DC002*-74/-7004
A*0-22-DC002* 72AT 38M3' / T9NS AN# 8N#2R DC002*-74/-7.00W+
A**-006-DC002* A0R 7AN#62R' /'<<+ T9 +/'<<< CFM DC002*-74/-70*.A
MEC/RM
D05-*7-DC002* #99R' MA0N 2NTRANC2 DC002*-*S4-*.00N+
E0*-0*-DC002* 262>AT9R' 262CTR0C 9R 7:#RA860C
?F699RS
DC002*-74/-7*00A
E02-0*-DC002* 262>AT9R' 262CTR0C 9R 7:#RA860C DC002*-74/-7*00A
E0.-0*-DC002* 262>AT9R' 262CTR0C 9R 7:#RA860C DC002*-74/-7*00A
E04-0*-DC002* 262>AT9R' 262CTR0C 9R 7:#RA860C
?F699RS
DC002*-74/-7*00A
E05-0*-DC002* 262>AT9R' 262CTR0C 0NS32CT09N
?F699RS
DC002*-74/-7*00A
E*6-06*-DC002* 2M2R(2NC:' 60(7TS C69S2# S:ST2M DC002*-*S4-*0.0
704-05-DC002* @F0R2 C9NTR96 >A6>2 .@@A
0NT2R=AT2R #0STR0B S:S@
DC002*-SB-MEC/ RM
727-24-DC002* FAN' C2NTR0F8(A6' 83 T9 /'<<< CFM DC002*-2ND-22.6A
7.2-00.6/-DC002* F06T2R'T7R9= A=A: DC002*-74/-70*.
802-*7-DC002* FAN C906 8N0T' 8N#2R =0N#9= T:32 DC002*-.RD-..4* E+
M0.-*06-DC002* M9T9RS' 3R2>2NT0>2 MA0NT2NANC2'
+T9 B./ 73
DC002*-74/-70*6
Report Date: 04/26/2007
CMMS Strategy NCR
GSA-PBS-NCR-WPYE Page 3 of 12
As the table abo"e sho&s' the building assets ha"e been identi!ied by the
pre"entati"e maintenance per!ormed on that asset (A++' 2<+' F,B' M<-C. The assets
are not identi!ied by the system that it is in' !unction they support' or purpose o! the
actual asset.
The capture o! building assets is also limited to those items that ha"e pre"entati"e
maintenance guide cards associated &ith them. There!ore the data captured in the
CMMS system is not a master asset in"entory list but a pre"entati"e maintenance
in"entory list. Example: 0! 0 &anted to capture a +, inch manual isolation "al"e
associated &ith a chiller in the CMMS system' 0 &ould ha"e to create a pre"entati"e
maintenance guide card number re!erence that relates to the con"ention used in the (SA
/D/<. There!ore' 0 &ould ha"e to create a !a)e guide re!erence' i.e. %&'( &hich &ould be
associated &ith all +, inch manual "al"es. 0 &ould then be able to identi!y this ne& "al"e
as %&'-01-DC0021. This process &ould ha"e to be repeated !or e"ery non pre"entati"e
maintenance asset 0 &anted to capture in the CMMS System.
Because the only assets entered into the database are assets that ha"e associated
pre"entati"e maintenance guides' the !ollo&ing problems arise1
(uide card identi!ication' such as A++' is permanently lin)ed to a speci!ic type o!
asset. 8pgrading the pre"entati"e maintenance or changing the guide card
re!erence no& has a signi!icant impact. 0nstead o! being able to globally change a
card independent o! the asset' i! the guide number is changed or adEusted the
identi!ication o! the asset &ould also ha"e to be changed.
Translations bet&een ne& construction in!ormation and reno"ations "ersus
CMMS system do not e%ist due to incompatibilities &ith identi!ication schema.
No set asset identi!ication standard that is compliant &ith industrial standards.
Current schema is incompatible &ith (SA !uture technological ad"ancements.
0n"entory is classi!ied and captured as an asset' such as the F-,F<<-G;<<.-F
#C<<,+ (Filter sho&n in table. F-, is the pre"entati"e maintenance guide !or
the replacement o! a thro& a&ay !ilter. The !ilter is being classi!ied in the system
as an actual asset &hen it should be classi!ied as disposable in"entory. The
pre"entati"e maintenance guide should be attached only to the asset' such as an
airFhandling unit' &ithout corresponding e$uipment identi!ication !or the !ilter in
the e$uipment module. The !ilter itsel! should be in the in"entory (supply
module lin)ed to the air handler unit.
Bar coding technology' permanent tag identi!ications' and single point asset
identi!ication systems are signi!icantly impacted by the current identi!ication
process pre"enting their implementation. Example1 An 2mergency (enerator has
(uide Cards 2.+' 2.+A' 2.,' 2.,A' 2.,B' and 2.,C. This asset has G di!!erent
identi!ications in the system. Forcing (SA to either label the asset G times or
in"ent a system to determine the proper solo identi!ication on that asset.
Master building asset in"entories are not !ully upFtoFdate or accurate. 0! a "al"e
or small motor has no pre"entati"e maintenance per!ormed on it' that asset is not
captured in the in"entory !or the building.
Report Date: 04/26/2007
CMMS Strategy NCR
GSA-PBS-NCR-WPYE Page 4 of 12
Repair or ser"ice in!ormation is not captured on nonFpre"entati"e maintenance
assets since the assets do not e%ist in the database. There!ore' i! a repair call abo"e
the threshold "alue in a contract is per!ormed' the asset cannot be lin)ed to the
repair.
Building managers &ill ha"e to maintain a separate master e$uipment;asset
in"entory to capture all o! the building e$uipment. This is counter producti"e to
ha"ing a CMMS system.
3arent to child relationships cannot be e!!ecti"ely utiliHed. Example1 6in)ing a
!ilter to an airFhandling unit. Because there are multiple asset identi!ications !or a
single asset you either ha"e to lin) the item to all o! the identi!ications or create a
single identi!ication. :ou do not ha"e the ability to lin) the e$uipment &ithout
pre"entati"e maintenance to a parent asset. Example1 6in)ing the +,Finch
isolation "al"e to its associated chiller.
8sing the CMMS system to capture' trac)' and per!orm li!e cycle analysis on
assets such as a simple table is not a"ailable' since no guide relates to the asset.
3urchasing' trac)ing' and !inancial systems are limited to pre"entati"e
maintenance assets since no other assets are loaded.
2+ Strateg" #"("o' to a' "'tegrate, CMMS Data9a(e Sy(te$+
3re"entati"e maintenance identi!ication and e$uipment identi!ication' &hile
related' should be independent o! each other. They are t&o separate modules in the
CMMS system. Example1 0n the e$uipment module you can identi!y an air handler unit
in a building as A"#-01-DC0021) :ou can then lin) the pre"entati"e maintenance guide
A++ in the pre"entati"e maintenance module to that piece o! e$uipment. No& &hen the
maintenance is due on A78F<+F#C<<,+' an A++ guide card is produced !or the
technician.
The $uestion then becomes ho& to identi!y assets in a CMMS system so that each
and e"ery asset' in"entory' or material has a uni$ue identi!ier. The cost o! de"eloping
and maintaining a standard asset identi!ication system (ta%onomy &ould be cost
prohibiti"e and counter producti"e to the (SA mission. The manFhours to update'
maintain' and o"ersee the policy and procedures !or a ta%onomy speci!ically tailored !or
(SA &ould not be recommended. The recommended option is to adopt and integrate
industry standards and current practices.
(SA architects' mechanical engineers' electrical engineers' construction
engineers' etc. already use industry standards !or de"elopment' planning' reno"ations and
construction. The standards are based o!! o! the A0A and National CA# Standards.
(SA has already committed to use and are an acti"e partner in de"elopment o! the AIA
and National CAD Standa!d*.
Report Date: 04/26/2007
CMMS Strategy NCR
GSA-PBS-NCR-WPYE Page 5 of 12
+e! GSA +BS ,e-*ite1 ICA# Standards. The National CA#;C0FM
Standards should be obtained "ia the 0nternet. These guidelines should be
!ollo&ed !or all CA# dra&ing !ormatting. Regional CA# standards are a"ailable
through the Regional CA# Coordinator and are considered supplements to the
national standards. (Re!er to the base scale e%amples in the pre"ious paragraph.J
(:ttp://&&&+g(a+go#/Porta)/g(a/ep/o'te't1"e&+,o;
o'te't4ype<GSA=BAS8C2o'te't8,<*42.02'o<4
Example o. an AIA and National CAD Standa!d1
M-HVAC-EQPM 7 CONTINUOUS Yes HVAC equipment
NCR can use the AIA or National CAD Standard to identi!y assets &ithin the
CMMS system. The a!orementioned A11-01-DC0021 &ould no& be identi!ied and
captured in the CMMS System as /-"%AC-E0+/-A"#-01-DC0021. The actual
e$uipment identi!ication !or use by operations &ould be shortened to A"#-01-DC0021.
A78 is an abbre"iation that is understood not only in the engineering !ields but also
through out the !acility management industry. The C//S S1*tem inte!nall1 .o! .utu!e
!e.e!encing 2ould captu!e t3e /-"%AC-E0+/ po!tion.
The con"ersion to the industry standard ensures stability and con!ormity through out the
li!e cycle o! all assets and repairs. The adoption o! the standard corrects the problems
that arose earlier1
The identi!ication o! assets &ould be based on a national standard that &ould not
change &hen the pre"entati"e maintenance guide card is changed.
The standard could be applied consistently through out all o! the regions.
Standard is an industry standard and can be directly tied to (SA !inancial
practices and !uture technological ad"ancements.
Report Date: 04/26/2007
CMMS Strategy NCR
GSA-PBS-NCR-WPYE Page 6 of 12
0n!ormation !rom planning to construction to operations could be imported
directly into the CMMS System.
0n"entory is no longer classi!ied as an asset (For e%ample1 a !ilter.
Bar coding technology' permanent tag identi!ication systems could be
implemented. A single identi!ication per asset &ould be able to be applied.
NonFpre"entati"e maintenance assets in!ormation can be captured. This &ould
allo& the repair and ser"ice in!ormation to be captured on those assets.
Building managers &ill not ha"e to maintain a separate master e$uipment;asset
in"entory to capture all o! the building e$uipment.
3arent to child relationships can be e!!ecti"ely utiliHed' because you &ill ha"e the
capability to lin) all o! the e$uipment associated &ith a parent asset.
8sing the CMMS system to capture' trac)' and per!orm li!e cycle analysis on
assets such as a simple table &ould be a"ailable' since National CA# Standards
e%ist already !or a signi!icant number o! the assets. 2%ample1 A0FF8RNFTB6
indicates a table under the !urniture classi!ication.
.+ 7!t!re a,#a'e$e't( a', "'"t"at"#e(+
Building In.o!mation /odeling BI/$ and Con*t!uction 4pe!ation* Building
In.o!mation Exc3ange C4BIE$ are process systems used to capture the in!ormation !rom
the planning' design' and construction phase to the actual operation o! the buildings.
Basically' B0M is used to model a - dimensional rendering o! a building per its blueprints
and CA# dra&ings. C9B02 is used in conEunction &ith B0M to organiHe all o! the
in!ormation related &ith the assets during the di!!erent construction phases.
Building 4pe!ating /anagement /aga5ine A!ticle Cite* +BS6
In.o!mation Edge) The April ,<<B issue o! Building 9perating Management
MagaHine !eatures an article &here 3BS Commissioner #a"id =instead and 3BS
Chie! 0n!ormation 9!!icer #iane 7erdt e%press their "ie&s on ho& the e"olution
in !acility technology is ma)ing it easier to share in!ormation &ith a payo!! o!
better and !aster decisionFma)ing ability &ithin 3BS. The implementation o!
Building 0n!ormation Modeling (B0M and remote access to a single system !or
property management !or its D'G<< buildings has gi"en an edge to 3BS in
in!ormation technology in the commercial real estate industry.
0! you !ollo& the basic structure and design o! the B0M and C9B02 systems' you
soon realiHe that the !inal end product hinges on the identi!ication o! the assets &ithin the
building itsel!. =hile you can run translation programs to change an A78 in the B0M
and C9B02 process to an A++' the translation process increases the li)elihood o! error
due to the crossFre!erencing. The current legacy asset identi!ication schema does not
allo& the capture o! asset in!ormation that is not related to pre"entati"e maintenance.
This is a signi!icant loss o! in!ormation to (SA.
Report Date: 04/26/2007
CMMS Strategy NCR
GSA-PBS-NCR-WPYE Page 7 of 12
To accurately capture the in!ormation contained in B0M and C9B02 (since they
are processes only a standard library or re!erence is re$uired. This standard library is
used to translate the in!ormation into a database structure &ithout losing "aluable
in!ormation. The recommended approach is to use an industry standard. 4mniCla** is a
re!erence library !rom CSI that &ould pro"ide the bac)bone !or trans!erring this
in!ormation. To better understand &hy there is a need to integrate 4mniCla** into the
CMMS System 0 &ill $uote the e%perts.
7A *c3ema !equi!e* a con*i*tent *et o. 8name*9 o. t3ing* to -e a-le to 2o!:) ;3e
name* could !e.e! to a pa!ticula! con*t!uction e)g)( 2all t1pe 1$( *1*tem e)g)(
lo2-<oltage elect!ical *uppl1$( mate!ial( p!ope!t1 *et( p!ope!t1( etc) Eac3 o. t3e*e
name* mu*t 3a<e a cont!olled [Link] t3at de*c!i-e* 23at it mean* and t3e
unit* in 23ic3 it ma1 -e exp!e**ed) "a<ing a cont!olled li-!a!1 o. con*t!uction
te!minolog1 i* e**ential to *uppo!t automated data exc3ange) De*ign o. t3e
National Building In.o!mation /odel Standa!d NBI/S$ !elie* on te!minolog1
and cla**[Link] ag!eement t3!oug3 4mniCla**$ to *uppo!t model
inte!ope!ation)=
Stephen R. Hagan, FAIA, is 2006 chair of AIA TAP Advisory Grop and
director of the Pro!ect "no#$edge %enter, GSA P&$ic 'i$dings Service,
(ashington, ).%. *[Link]
pagename=tap_a_2611_!"#_formats$
7B1 identi.1ing t3e concept* t3at comp!i*e t3e -uilt en<i!onment( 4mniCla**
e*ta-li*3e* a te!minolog1 li-!a!1 t3at can -e u*ed to explicitl1 identi.1 o->ect*
and t3ei! pa!t* -1 a**ociating t3ei! name* 2it3 t3e action* and !e*ou!ce* t3at
ma:e t3em up) ;3e concept* in t3e 4mniCla** ta-le* a!e -a*e component* o. t3e
NBI/S p!oce** !oadmap 23ic3 i* [Link] t3e !ange o. in.o!mation exc3ange*
t3at mig3t ta:e place -et2een a BI/ and !elated application*) [Link]* o.
gene!al in.o!mation !equi!ement* to connect to o->ect* in a BI/ can -e
e*ta-li*3ed .!om t3e ta-le ent!ie* to an*2e! t3e exc3ange que*tion* o. 23o( 23at(
23en( 23e!e( and 3o2( and to map t3e !ange o. accepta-le !e*pon*e* to t3e
indu*t!1 .oundation cla** I?C$ o->ect model)
;3i* te!minolog1 li-!a!1( in con>unction 2it3 [Link] te!m*( c!eate* a :ind o.
7*upe!-dictiona!1= o! ontolog1( -ut( 23e!e a dictiona!1 u*e* a @p3!a*e@ to [Link]
a te!m( anontolog1 u*e* explicit in.o!mation to di*tingui*3 a pa!ticula! concept
.!om ot3e! concept* *o t3at t3e concept* can -e acted on -1 compute!*) In
p!actice( t3i* mean* t3at o->ect* in a BI/ model t3at a!e c!eated o! a**ociated
2it3 te!m* in t3e li-!a!1 in3e!it *tanda!d *et* o. p!ope!tie* and p![Link]
!elation*3ip* 2it3 ot3e! concept* t3!oug3 t3i* a**ociation) B1 doing t3i*(
in.o!mation can -e automaticall1 a**ociated 2it3 ot3e! !ele<ant concept* 2it3out
a 3uman 3a<ing to ma:e t3e connection) Becau*e o. it* a**ociation 2it3 t3e
li-!a!1( 23en a u*e! .u!t3e! ![Link]* an in*tanced o->ect [Link] -1 adding
<alue* and de*c!iption*( t3o*e <alue* 2ill all -e t!an*lated into an1 ot3e!
Report Date: 04/26/2007
CMMS Strategy NCR
GSA-PBS-NCR-WPYE Page % of 12
language a<aila-le)
CSI 3a* -egun t3e p!oce** o. de<eloping a comp!e3en*i<e ;e!minolog1 Ai-!a!1
and Dictiona!1 .o! No!t3 Ame!ica t3at 2ill 2o!: in con>unction 2it3 4mniCla**
to p!o<ide a :e1 inte!ope!a-ilit1 .oundation to *uppo!t BI/ application*)=
Roger +. Grant is director of technica$ services and deve$op,ent at
%onstrction Specifications Institte *%SI- in A$[Link], /a.
+effrey (i of A0%1, Greg %eton of %SI *http233###.aia.org3n#s$[Link],5
pagena,e6tap4a42006774%SI4for,ats$
More importantly to the user' 4mniCla** &ould be completely transparent to
personnel using the CMMS system. 4mniCla** is a , digit B set numbering code that
categoriHes in!ormation. Example1 7>AC 2$uipment is categoriHed in 9mniClass as1
,+F/+F/+F+.F++. The 4mniCla** designation &ould be included in the record o! the
asset in the database. This number uni$uely identi!ies the asset per category' !unction'
use' and type. This allo&s the direct trans!er o! in!ormation !rom B0M and C9B02 into
the database.
4mniCla** &ould allo& the region to ta)e the CMMS system oneFstep !ather then
Eust capturing the asset in!ormation. 4mniCla** also classi!ies the &or)!lo&' processes'
and !unctions related to construction and building operations. There!ore the CMMS
system &ould be able to classi!y the 7>AC 2$uipment (,+F/+F/+F+.F++ and the
pre"entati"e maintenance (&or) !unction on that asset (--F//F,.F,+F+B. This &ould be
a signi!icant impro"ement to the CMMS system. The ability to classi!y assets' &or)
!lo&' and !unctions &ould signi!icantly impro"e the ability o! (SA to tie !inancial'
metric' and business processes to the in!ormation in the CMMS system.
Example o. 4mniCla**1
Report Date: 04/26/2007
CMMS Strategy NCR
GSA-PBS-NCR-WPYE Page & of 12
Con"erting the (SA NCR CMMS system to the A0A;National CA# Standard and
incorporating 9mniClass as the in!ormation library bac)bone &ill allo& the CMMS
system to lin) asset in!ormation through out the &hole process !rom cradle to gra"e.
The C9B02 and B0M in!ormation deli"ered to (SA could then be do&nloaded
directly into the CMMS system.
The !ollo&ing is the base le"el o! the National CA# Standard1
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CMMS Strategy NCR
GSA-PBS-NCR-WPYE Page 1 of 12
To implement the schema' a crossFre!erence table &ould be entered into the
database that maps the 4mniCla** to the National CAD Standa!d. The reason this &ould
be necessary is ma)e the database "ersatile to data inputs !rom multiple !ormats. The
database could then cross re!erence an 4mniCla** number directly into a code that can be
used !or asset identi!ication.
Example1
%$'" C)a(( Nat"o'a) CAD Sta',ar, A99re#"at"o'
,-F-<F+<F,+F++ FF3R9TF243M F#R
,-FB/F-/F+.F++ MF7>ACF243M A78
There!ore (SA NCR e$uipment &ould be labeled F#RF<+F#C<<,+ and A78F<+F
#C<<,+. (SA NCR could then map the appropriate (SA 3re"entati"e Maintenance
(uides to the asset.
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CMMS Strategy NCR
GSA-PBS-NCR-WPYE Page 11 of 12
4+ Co(t Be'e-"t( to 'e& (ta',ar,(+
=hile there are some signi!icant costs related to changing an asset identi!ication
system' these costs become negligible in the long run &hen compared to o"erall !uture
sa"ings. The cost o! reFidenti!ying assets in the region can be spread o"er a longer period
o! time and do not re$uire immediate address. Buildings &ith e%isting nomenclature can
be con"erted &ithin the database system itsel! and the actual physical assets can be reF
identi!ied &ith permanent labels as pre"entati"e maintenance is per!ormed or as contract
rene&als are implemented.
The !ollo&ing is a list o! &here cost bene!its &ould be continued to be recogniHed1
Building in"entories can be pulled o!! o! e%isting blueprints' directly !rom B0M'
or C9B02. There!ore reducing signi!icant manFhours to gather' chec)' and input
in"entories.
Assets &ould be directly related to C9B02' B0M' A0A and National CA#
Standards. There!ore reducing the maintenance o! a separate abbre"iation and
identi!ication list' reducing database con"ersions' reducing translations' and
reducing human error.
Assets could easily be trac)ed !rom inception' purchasing' operations' to
decommissioning. There!ore integrating all aspects o! the li!e cycle and reducing
o"erall costs. 3urchasing and business metrics can no& be directly tied to assets.
Assets currently not in the CMMS system could be captured !or metrics on
operations' repairs' and ser"icing' to allo& the use o! predicti"e metrics and
troubleshooting. There!ore sa"ing the repeated repairs' troubleshooting' and
diagnosis o! assets.
Training and miscommunication costs. 8se o! an industry standard reduces the
training o! contractors &ho are already !amiliar &ith commercial identi!ication
standards. Example1 A!ter the con"ersion you &ould not ha"e to train a contractor
or (SA engineer;!acility manager that an A++ is the (SA identi!ication o! an
A78.
(SA &ould not ha"e to spend resources to capture' create' design' and maintain
its o&n uni$ue categoriHation method and process since it &ould be based on an
industry standard.
Report Date: 04/26/2007
CMMS Strategy NCR
GSA-PBS-NCR-WPYE Page 12 of 12
5+ Co')!("o'+
The National Capital Region CMMS system should adopt AIABNational CAD and
4mniCla** standards to identi!y their assets. The legacy con"ention o! identi!ying
e$uipment based on pre"entati"e maintenance guide cards should be discontinued. The
con"ersion to the industry standards &ill ha"e a positi"e impact on the use and
integration o! the CMMS system. The use o! the standards &ould reduce o"erall cost and
integration o! systems and components. This &ill place (SA NCR in a position that not
only addresses the current issues o! its CMMS system but also &ill place (SA in a
positi"e position !or !uture e%pansions &ith little to no added costs.
