Page 1 of 19

Annexure-I
GENERAL INSTRUCTIONS FOR TENDERERS
All tenderers must carefully observe the following instructions:-
1. Offers / tenders not strictly in accordance with these instructions shall be liable to
rejection.
2. Tenders must be completed in all respects.
3. Telegraphic / Fax offers will not be accepted.
4. Tenders should be submitted by Registered post or by hand. All pages should be duly
signed & stamped by authorized representative of the firm as a token of acceptance of
terms/ conditions & scope of work of NIT.
5. Offers / tenders should positively reach before last date prescribed for their receipt.
Those received late will not be considered irrespective of whether the same was sent
by registered post or otherwise.
6. Only those firms are eligible to quote who have purchased tender set from RGTPP or
have downloaded the same from HPGCL website and are depositing the tender cost
along with Part-I offer.
7. All corrections made in the tender should be attested with full signatures.
8. Tenders / offers received without earnest money shall be straight way rejected.
9. The offers / tenders should be typed or written in ink. Anything written in pencil in the
offer / tender shall be ignored. All cancellations, overwriting and insertions shall be duly
attested by the tenderer.
10. In case, the date of submission / opening of tenders happen to be a holiday or a
holiday is subsequently declared on that day, the tenders will be received / opened on
the next working day following the holiday at the same time & place.
11. Since the contractor will be handling sophisticated equipments, he must have proper
skilled staff that has already worked on similar jobs.
12. The firm should either be registered with the Labor Commissioner, Haryana or should
get himself registered immediately after the award of the work. The payment can be
withheld for the want of the registration certificate.
13. STUDY OF TENDER DOCUMENTS.
Before quoting, the tenderer shall carefully study all the clauses and specifications of the
tender documents. If tenderer has any doubt for the meaning of any portion of the tender
specifications or find discrepancies or the tender documents issued are incomplete or
need clarification in technical aspects, scope of work etc., he shall at once contact the
authority inviting the tender for clarification before submission of the tender. No
arguments on this account whatsoever shall be entertained after the last date & time of
submission of tenders.
14. INSPECTION OF SITE OF WORK
Before submission of tender, the tenderer is advised to inspect the site of work, the
environment & get him-self acquainted with the actual work & other prevalent conditions,
facilities available. No claim will be entertained later, on the ground of lack of knowledge.
15. EARNEST MONEY.
a) The tenderer shall be required to deposit earnest money of Rs.75, 000/- only in one of
the following forms: -
i) Demand draft drawn on the State Bank of Patiala payable at Hisar in favour of Sr.
A.O. RGTPP, Khedar, Hisar
ii) Cash at counter of RGTPP, Khedar, Hisar in the form of BA-16.
iii) Earnest money in the name of any Officer other than mentioned above & in any other
form will not be accepted.
b) The earnest money of successful tenderer will be treated by the HPGCL as part of the
security deposit for faithful execution of the contract.
c) The Bank charges, if any, will be to the account of tenderer.
d) No claim shall be entertained against the HPGCL in respect of interest on earnest
money deposit.
e) The failure on the part of tenderer to honour his commitment given in the tender will
constitute a default and in that event, his earnest money will stand forfeited by HPGCL.
f) EMD shall also be forfeited in case the tenderer withdraws his tender at any stage during
the currency of his validity period.
Page 2 of 19

g) The earnest money should be submitted in a separate envelope along with Part-I, which
should bear the words Earnest money amount Rs._ _ _ enclosed. The envelope should
be properly sealed & signed by the tenderer. Tender Enquiry No.& due date should also
be mentioned on the Envelope.

16. SUBMISSION OF TENDER
a) Tenders should be submitted in two parts, addressed to Executive Engineer / BMD-I,
RGTPP, Khedar, Hisar-125122. Part-I shall comprise of technical bid containing the
scope of work, General / Technical terms & conditions & deviations, if any, along with the
earnest money (Annexure-II, Annexure-III, Annexure-IV,Annexure-V& Annexure-VI of
tender document). Part-II shall comprise of price bid only (Annexure-II). Both Part-I &
Part-II are required to be submitted in separate sealed covers, each super-scribed with
Tender Enquiry No. quoted for. Both these covers be enclosed in another envelope
duly sealed & super-scribed with Tender Enquiry No. and the fact that Earnest money
amount of Rs. _ ___ is enclosed with Part-I tender. Part-I shall be opened on due date &
time and Part-II shall be opened on subsequent date which shall be intimated to those
tenderers whose Part-I is accepted.
b) The tenders will be received in the office of Executive Engineer / BMD-I, RGTPP,
Khedar, Hisar up to 1300 hours on the date of submission and will be opened on the
same date at 1530 hours in the presence of the tenderer or his / their representatives
who may like to be present.
17. RATES / PRICE QUOTIING METHOD
i) The tenderer shall quote the prices in English Language and international numerals. If
any mistake is found between the words & figures, the lower value mentioned either in
words or in figures shall be considered.
ii) The rates quoted by the firm should be firm and inclusive of all levies, duties or any other
tax levied by State / Central Govt. during the period of the contract if not specified.
iii) All the taxes considered while submitting the offer must be defined. The applicable rate
of service tax shall be indicated. If there is any variations i.e. increase / decrease in
these taxes, during the contract period, the same will be to the account of HPGCL.
18. ACCEPTANCE /DEVIATION
The Tenderers should record acceptance of all instructions and terms & conditions. Any
deviation in the terms & conditions of tender document should specially be brought out in
tender under the head Schedule of deviations-Annexure-V, with reference to sections
and clause numbers in the tender specification, failing which, it shall be presumed that all
the terms & conditions as laid down in tender documents are acceptable to the
contractors.
19. RATE QUOTING SHEET (PRICE-BID):-
The tenderer will quote his rates STRICTLY AS PER THE RATE QUOTING SHEET AT
ANNEXUREII (Part-A & B).
20. At any time before dead line for submission of tender, HPGCL may modify the tender
document by issuing an addendum and extend the date of receipt and opening of tender.
21. The authority inviting tenders reserves the right to accept or reject any or all tenders,
without assigning any reasons and will not be responsible to pay for any expenses or
losses that may be incurred by the tenderers in preparation of the tenders.
22. Tenderer shall certify in the part-I tender that their firm is not black listed by any state/
central Govt. Organisation during the last 5 years & they would be liable for the
consequences of wrong declartion.
23. VALIDITY:-
The validity of tenders should atleast be for a period of 90 days from the date of opening of
Part-II of tender i.e. Price Bid.

24. The contract shall be awarded to the tenderer whose total overall rates (Fixed rates
for Part-A & Unit rates for Part-B combined) are lowest.

Executive Engineer / BMD-I
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.

Page 3 of 19

Annexure-II

SCOPE OF WORK FOR PART-A
AMC FOR GENERAL / ROUTINE / PREVENTIVE MAINTENANCE OF BOILER PRESSURE
PARTS FOR 2X600 MW UNIT-I&II at RGTPP, Khedar, Hisar.
The jobs detailed below shall be carried out by the firm round the clock as per
requirement to ensure smooth & trouble free operation.
A Boiler Pressure Parts:-
I OIL GUNS.
All related works of removal/cleaning/refitting of HFO/LDO guns including minor repair works
i.e. steam/oil leakage from hose pipe is to be carried out by the firm.
II Burners Tilt Mechanism
Up keeping of burners tilt mechanism, clearing of any jamming including cleaning,
replacement of shear pin & any other minor work involved in Burner Tilt.
III Soot Blowing System
1 Thorough inspection &up keeping of wall & LRSB soot blowing system, oiling
/greasing of drive mechanism including LRSB's and cleaning of components.
2. Providing assistance during soot blowing, manual withdrawal during stuck up of soot
blower in advance position with handle or chain pulley block, if required.
3. Removal of damaged Wall blower/LRSB part immediately in next available shut-
down.
IV. Safety Valves:-
Popping-up of safety valve, if required should be carried out. Providing assistance
when a safety valve got floated to set-right the same.
V. Ash-Clinker:-
Immediateremoval of ash clinker from 9 meter elevation/goose neck area by
deploying sufficient manpower as per requirement.
VI. LP Welding.
1. Minor repairingWork of LP welding jobs/joints of all size including
replacement of pipe, if any will be covered in the scope of part -A
2. Fabrication & Erection of Misc. minor Steel structure up to one ton.

VII. Routine Work on High Pressure Valve/Low Pressure valve:-
a) Daily check-up of high-pressure valve required to avoid minor leakage from
valve glands, bonnet flange. If any minor leakage observed attend & inform
immediately to Engineer In-Charge.
b) Opening/closing of high pressure valve/low pressure valve manually as per
direction of Engineer In-Charge.

VIII. Coal Leakage.
Coal Leakages near the burner panel (27 to 40 met. Elevation) isolating gate
shall be checked every-day and attended immediately, if any. Coal leakage of
victaulic coupling is in scope of ARC of coal mills.
IX. BCP pumps:-
Page 4 of 19

I. Purging of BCP pump located at 24 met. Elevation shall be carried out in
presence of operation staff whenever required.
II. Clearing of any choking of BC Pump cooler and purge cooler.

X. Inspection of Bottom Ring Header.
Thorough inspection of bottom ring header have to carried out in any brief shut -
down of plant to ensure position of orifice plate which facilitates balanced
assisted circulation in boiler.
XI. Daily round of boiler (from 0 met. to 90 met.) in morning and in evening
shift and inform/attend immediately, if any abnormality observed.
XII. COMMON ACTIVITIES
1. Attending of oil / steam / water leakage in boiler area ( from zero meter to 92.5
meter) in steam tracing line, drains line, vents, C&I tapping including minor
modification/repair of pipe line which includes gas cutting, grinding & welding up
to 1 inch pipeline.
2. Attending leakages of manholes / peepholes by providing asbestos ropes and
tightening of bolts including its opening & closing in boiler area & ducting.
3. Removal/refixing of any dislocated skin casing in the boiler area are under the
scope of work.
4. Attending the minor leakage of HFO / LDO / Steam / Air & Water from the valves
flanges at any location of boiler by replacement of gasket/welding.
5. Any day to day routine / preventive maintenance work including minor welding
of broken cleats, supports and brackets etc. as per the instructions of Engineer-
in-Charge.
6. Erection of minor temporary Platform including 2-3 pipes/Jalis required to execute
any work shall be in the scope of contractor.
7. The removal of insulation, G. I. sheet / AL Sheet up to one meter square or so to
carry out any job & re-fixing the same after completing the job will be in the scope
of contractor.

Note:-
1, Above works related to routine / preventive maintenance are of indicative nature
and may be carried out periodically. Out of the above jobs, some activities will be
required to be undertaken as per site requirement on daily need basis.
2. Any of the work relating to above scope not indicated but required to be carried
out as per site requirement is deemed to be included and contractor shall
accomplish the same at no extra cost.

Rate per Month for the above Scope of Work
Unit Period Rate / Unit / Month Amount
I & II 12 months

Monthly rates in words per Unit


Executive Engineer / BMD-I
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.
Page 5 of 19




Scope of work for PART-B



Sr.
No
.
Description of Work
Tent.
Freq.
(A)
Compl
etion
time
Rate Total Amount
1 Mobilization & attending the boiler tube
leakage including cutting, welding, fit-up,
and grinding and replacement of tube of all
sizes and thickness of boiler upto 10 nos.
joints.
NOTE: - 3 Nos. Metal Build Up will
count as one joint.
Each 8 24 hrs.
2 Attending boiler tube leakage including
cutting, welding, fit-up, grinding and
welding of one no. Joints of tube of all
sizes and any thickness of boiler in
addition to above.
Each
joint
50 2 hrs.
3 Metal build up on worn out boiler tubes
half round surface by HP welder up to 100
MM length (Two minor built up = 100 MM)
Each
100 mm
length
100 2 hrs.
4 Attending leakage by welding of HP Joints
of out side the boiler including replacement
of pipe up to 1 Mtr. Length / valve / bends
by cutting, welding, grinding and fit-up
work for each joint.
Per inch
dia Each
joint
10 4 hrs.
5 Fin welding work on water wall tubes by
HP welder.
Running
Meter
25 2 hrs.
6 Lifting and lowering &refixing of
economizer module / LTSH module for
maintenance purpose (excluding any HP
joints).
EACH
Job/eac
h
module
4 36 hrs.
7 Replacements of gasket of man hole of
boiler drum including repair, if any.
Each 2 24 hrs.
8 Repair, rectification &refixing of cassette
baffles.
Each 4 4 hrs.
9 Replacement &Providing shielding
plates/shrouds plated on various boiler
tubes.
RM 200 1 hrs.
10 Casting refractory on boiler. MT 4 8 hrs.
11 Providing skin casing with 3mm plate Per
meter
10 16 hrs.
12 Providing buckstay pin / repairing of
buckstay.
Each 6 12 hrs.
13 Providing of scaffolding & platform in the
outside boiler area (height X length ) with
width (2 nos. Jali)
Sqr.
Meter
400 12 hrs.
for 1st
meter
and
then 2
[Link]
each
meter.

14 Erection / commissioning and operation of
sky climber for full length of one furnace
on both wall.
Each
time
1 40 hrs.
Page 6 of 19

15 Erection of temporary platform in Final /
platen super heater/ reheater or any other
area including scaffolding.
Each
Zone
2 40 hrs.
16 Replacement of steam tracing line. RM 20 2 hrs.
17 Stress relieving charges per day including
all necessary instrumentation & manpower
Per day
(i) First Day 1 24 hrs.
(ii) Subsequent days 2 24 hrs.
18 Internal water washing of boiler (Ist& 2
nd

pass)
Each
Boiler
2 36 hrs.
19 External water washing of boiler from pent
house to zero meter elevation
Each
Boiler
2 36 hrs.
20 Valves Gate/ Globe / NRV / Steam traps
Seats etc.

(i) Servicing of boiler safety valves including
replaciment of disc,spindle&other spare
parts as per requirement.
8 8 hrs.
(ii) Complete servicing/ replacement of valve
spare including lapping of seat /disc
dismantlement & re-erection / refitting.
Per inch
dia
50 8 hrs.
(iii) Attending of steam / water / oil / gas
leakage from flanges / bonnet by
replacement gasket / damage bolts /
valves. ( 2 inch & below 2 inch in the
scope of Part-A)
Per inch
dia
50 2 hrs.
21 Servicing of mechanical portion of
mechanically actuator operated valve /
replacement of actuators

(i) Servicing of mechanical portion of
electrical actuator / replacement of
actuator.
Each 4 10 hrs.
(ii) Servicing of mechanical portion of air
operated actuator/ replacement of
actuator.
Each 6 10 hrs.
Page 7 of 19

22 Checking of Burner Tilt Mechanism and
rectification thereof
(a) Disconnections of all reach rods from
burner tilt mechanism.
(b) Complete dismantling of burner tilt
mechanism including removal of drive
shaft after disconnecting from burner tilt
power cylinder. Removal of burner tilt
power cylinder from its position if required
by C&I maintenance and refitting of same
position & replacement of burner Tilt shear
pin / other pins, if found damaged.
(c) Lubrication of pins, shafts, studs of
reach rod etc.
(d) Repair/replacement of burner tilt
components
(e) Assembly & refitting of burner tilt
mechanism.
(f) Connection of all reach rods to burner
tilt mechanism and zero setting of all
nozzle tips.
(g) Repair/ replacement of drive shaft/
bushing, o- ring, shear pin, stationary pivot
pin, square head pivot pin, collar and bell
cranks, inner arm / outer arm and their
clevis and pins
(h) Tilting trial of burner tilt. Ensure free
operation of burner tilt upto +/- 30 degree
connecting with power cylinder and trial
operation power cylinder.
Each
Corner
4 30 hrs.
23 Servicing of secondary air damper.(inside
wind box) .
a. Cleaning and removing of all the ash
accumulated in SADC partition plate in all
the four corners and cleaning of shafts and
bush with diesel / rustoline etc.
b. Repair / replacement of damper flaps,
bush, glands, links & partition plate of
damper compartment.
[Link] damper operation free, and
smooth.
[Link] damper movement indicators
over the shaft.
e. Scaffolding erection to be done in wind
box for inspection/ repair of dampers as
directed
f Repairing secondary air damper lever, &
its connection with damper power cylinder
if required.
g. Removal of bush of drive end and non-
drive end along with bush housing in case
of jamming of SADC. if required & refitting
of same after repairing or replacement by
new.
h. Repairing and replacement of stopper.
Each
damper
50 10 hrs.
24 Repairing of scanner guide assembly
including its removal from panel,
repair/replacemnt of worn out parts if
required
and checking its movement with tilting
mechanism.

Each 20 8 hrs.
Page 8 of 19






Executive Engineer / BMD-I
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.

25 Servicing / overhauling of oil gun
assembly with Ignitor including
replacement of worn out parts if required



Each 12 10 hrs.
26 Opening/closing of oil gun/coal nozzle/air
chamber for inspection
Each 60 4 hrs.
27 Removal, refitting & servicing of burner
isolating gate with replacement of gaskets
etc. at furnace end.
Each 10 6 hrs.
28 Repairing of boiler seal trough which
includes lifting/lowering/welding/cutting of
seal trough as per requirement.
Each
meter
30 12 hrs.
29 Removal & inserting of gland packing in
high pressure valves.
Per inch 150 2 hrs.
30 Repair/replacement of tie rod of any
hanger in boiler area.
Each 10 2 hrs.
31 Replacment of ss wire mesh in seal trough
area
Per
meter
20 8 hrs.
32 Complete servicing of wall soot blower. Each 10 4 hrs.
33 Repairing/replacement of Chain of long
retractable soot blower
Each 10 2 hrs.
34 Complete servicing / Repairing of long
retractable soot blower including Gear
Box
Each 10 6 hrs.
35 Deployment of manpower as per
requirement for the miscellaneous jobs
which are not covered above.

(i) A gang of 1 no. Tech. & 1 no. Helper for
attending any misc. job for duration of 4
hours.
Each 40
(ii) A gang of 1 no. Rigger. & I no. Helper for
attending any misc. job for duration of 4
hours
Each 40
(iii) A gang of I no. Painter. & I no. Helper for
doing any misc. painting job.
Each 10
Page 9 of 19


Annexure-III
Minimum Labor Required per Unit for work of Part-A
Duty Post Requirement of
Manpower (Nos.)
Day/Night Supervisor 2

Shift Night
Technician/ Fitter 1
Helpers 4
Morning Technician/ Fitter 1
Helpers 3
Evening Technician/ Fitter 1
Helpers 4
General Technician/ Fitter 2
Welder 1


Executive Engineer / BMD-I
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.


Note:-Total 03 nos. of manpower deployed (One technician+ two helper)
out of total 19 nos. kept as leave reserve.


















Page 10 of 19

Annexure-IV
TECHNICAL TERMS & CONDITIONS
1. Consumables like MS welding electrodes ESAB/ADVANI/ADOR/L&T/D&H/MODI
make, oxygen & acetylene gas, cloth, cotton waste, emery paper, holdite,
kerosene oil, diesel, rustoline, petrol, hexablades, grinding wheel & all small items
required for handling & maintenance jobs will be arranged / provided by the firm.
In case contractor fails to bring sufficient consumables to site without which
HPGCL work is suffering, HPGCL shall be procuring the same from the market
and recover the cost from the contractor's bill @1.5 times the purchase price of
the item. However, special welding electrodes for SS/CI/ alloy steel for hard
facing/ repairs will be provided by HPGCL free of cost. If the contractor is found
using welding electrodes not of standard make as mentioned above, payment for
the job will not be made..
2. Contractor has to make his own arrangement for welding set (minimum 1 no.
portable set, for each unit) and welding leads, wire brush, welding torch, gloves,
bulbs, wires and holders for temporary lighting,hydraulic testing pumps for
coolers etc. at work place.
3. All tools and tackles like spanners, chain pulley block, hydraulic jack, portable
grinding machine, hoisting arrangement, hand operated bending machine and
drilling machine, personal protective equipments for the safety of workers, safety
belt, minor scaffolding material etc. shall have to be arranged by the contractor.
However available T&P like EOT Cranes and special fixtures installed at site, will
be available to the contractor free of charge and contractor will be responsible for
upkeep of the electric hoist. However, if EOT hoist is not available due to any
reason, the contractor shall make his own arrangement for completion of the work.
4. Manpower deployed by contractor shall be in specific dress codepreferably
blue color.
5. The entire work shall be completed by the contractor within the time given by
Engineer-in-Charge and to achieve this, contractor has to work round the clock.
However, in case of any delay in the supply of spare parts in time or any job
involving machining etc., the time extension shall be given accordingly by the
HPGCL.
6. All spares, bolts, nuts, grease, lubricants and gaskets, seals, O rings , electricity
supply for welding set / lighting, water and air etc. if required for any job will be
issued free of charge by HPGCL.
7. The description of works has been given in the scope of work in Part-A & B of
Annexure-II. However, in case of any new job, the rate shall be decided by
HPGCL on the representation of the contractor. It will be obligatory on the part of
the contractor to carry out left over jobs relating to the system.
8. The work shall be started immediately after getting written/verbal instructions from
the authorized representative of the Engineer-in-Charge.
9. The electricity for carrying out the welding / cutting / other site works & for site
office at nearest point will be provided free of cost. The contractor will be
responsible to use the same judiciously.
10. The transportation of material from site to workshop & vice versa will be in the
scope of contractor. The contractor will assist the loading / unloading of spares, if
the same are to be got repaired from any private workshop.
11. The transportation of spares & other material from O&M store to site store or
place of work & transportation of scrap to store yard will be in the scope of
contractor.
12. After attending the job, the area will have to be got cleaned / cleared and scrap
etc. to be removed from site. In case Engineer-in-Charge feels that the area has
not been cleaned / cleared properly, HPGCL has the right to get the above work
Page 11 of 19

done from other agency at the risk and cost of the contractor.
13. If required, the space for office and store can be provided if available by HPGCL.
The site office should be well painted and constructed in such a way that it should
give a good look.
14. In case spares are not available at site or in store and same are required to be
removed from other equipments i.e. boiler & its auxiliaries etc., the contractor is
bound to do same without any extra cost.
15. The dismantled spares, new spares, kept at site for emergency use should be
properly stacked, kept cleaned and covered properly in safe custody.
16. If the grating of platform / stairs, railings, etc. get damaged while carrying out the
repair work, same shall be rectified / repaired by the contractor.
17. Contractor will arrange all measuring instruments like micrometers, vernier
calipers, scales, dial gaugeetc.
18. Additional manpower will be required to be mobilized during overhauling of any
unit and the contractor will ensure adequacy of manpower so that overhauling
works are completed in time.
19. The contractor shall make an arrangement so that his authorized representative is
available round the clock at specified location to take maintenance job on all days
including Sundays / Holidays. The Supervisor / Foreman deputed by the
contractor should be technically sound and should have full know-how of the
boiler & its auxiliaries.



Executive Engineer / BMD-I
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.



















Page 12 of 19

Annexure-V
GENERAL TERMS & CONDITIONS

1. PRICES
The rates shall be firm inclusive of taxes & statutory duties (except service tax at
the applicable rate) during the period of contract.
2. PERIOD OF CONTRACT
The period of contract shall be for one year from the date of commencement of
work. A notice of seven days shall be given for starting the job, but the contractor
should be able to mobilize his resources within 24 hours, if necessity arises.
3. PENALTY / DEDUCTIONS
a) i) If the quality of work is not up to the satisfaction of Engineer-in-Charge or there is
delay in attending of jobs of Part-A, a penalty @ 2% of the monthly lump sum
charges shall be levied on the contractor for each default.
a. ii) If the contractor does not provide sufficient labor as per Annexure-III per unit for
technical maintenance jobs and for carrying out activities under Part-A of Scope of
Work then a penalty of Rs. 500/- per person per shift shall be [Link] supervisor
deployed for supervision of day/night activity should be a diploma holder or an ITI
with three or more year experience in boiler pressure parts.
b. For the works covered under Part-B, a penalty @2% per hour (if completion time
is in hours) or @ 2% per day (if completion period is in days) shall be levied,
subject to max.10% of total rate of that particular item. The completion time as per
work order will be indicated in the indent.
c. If any unit is put under shut down for overhauling, then the period of
overhauling i.e. date of box up of boiler to date of light up of boiler will be treated
as total time for completion of any or all items of works. If the time taken for the
completion of any or all items of works exceeds the shutdown period of the unit,
penalty @2% per day per unit shall be levied on the total charges to be paid to
the contractor for the activities scheduled to be carried out during shutdown
period.
d. In case, HPGCL is unable to supply the spares in time to the contractor after
opening of any equipment and the contractor is unable to complete the job in
absence of these spares, then the contractor will be allowed the extension in
scheduled time for completion of that delayed activity for the period for which
contractor has not been provided the spares. This extension will be granted
with the approval of SE / In-charge, RGTPP, HPGCL, Khedar, Hisar. In case
any spares of the equipment under outage are to be repaired & machined in the
HPGCL / Private workshop and the job getsdelayed, the extension in completion
time will also be considered accordingly with the approval of SE / In-charge,
RGTPP, HPGCL, Khedar, Hisar. However, nothing extra will be paid for idling
time etc.
4. FORCE MAJEURE
Contractor shall not be liable for any delay for reasons arising out of compliance
with regulations, orders or instructions of Central / State Govt., acts of the God,
acts of civil and Military authorities, fires, floods, strikes, lockout, freight
embargoes, war-risk, riots, civil commotion, epidemics and accidental. If the
contractor wants to extend the completion period under this clause, he will
request for such extension of the completion period along with all necessary
evidence, before the expiry of the schedule date of completion. In no case, the
completion period shall be extended under this clause, in case the request is
received after the due date of completion. Extension in the completion period
may be granted only for the period for which the completion of the work is
proved by the contractor to have been delayed for circumstances mentioned
in the clause.
5. NEGLIGENCE
If the contractor neglects to execute the work with due diligence and expedition
or refuses to do the work, then HPGCL may serve 15 days notice, in writing
Page 13 of 19

to the contractor to make good the failure within the stipulated time otherwise
HPGCL shall be at liberty to take the work wholly or partially at the risk and cost
of the contractor at a reasonable price. It shall be lawful for the HPGCL to retain
any balance which may otherwise be due to the contractor on any account, if
dues of the contract are not sufficient to cover the amount thus recoverable
from the contractor and to recover the whole of the balance of the amount from
the contractor by action at law or otherwise. The remedy under this clause will be
in addition to and without prejudice to rights available to the HPGCL under other
clauses of the terms and conditions.
6. SUBLETTING NOT ALLOWED
Contractor shall neither sublet the contract nor suspend the work at any time
during the period of contract without any lawful excuse and without the earlier
permission of the project authorities.
7. SECURITY DEPOSIT AND EMD
10% of the monthly running bill will be retained as security deposit from each
running / monthly bill of the contractor. However, the earnest money deposited
by the contractor shall be adjusted into the security deposit. Security Deposit &
EMD shall be returned to the contractor after the
faithful execution and satisfactory completion of contract including guarantee /
warranty period and completion of all pending documentary formalities. No claim
for interest on security amount shall be acceptable. If the contractor fails or
neglects to observe or perform any of his obligations
under the contract, it shall be lawful for the HPGCL to forfeit either in whole or
in part at its absolute discretion, the security deposit furnished by the
contractor. The forfeiture of security deposit shall be without prejudice to the right
of the HPGCL to recover any further amount of any
liquidated or other damages, under payments or over payments made to the
contractor under this contract or any other contract.
8. PERIOD OF LIABILITY
The contractor shall give guarantee for the work done for a period of 45 days or
500 running hours whichever is earlier from the date of successful
commissioning of equipment repaired. During the liability period, if any defect is
observed in the equipment, which is attributed to poor workmanship or poor
quality of material used by the contractor, the same shall be attended by the
contractor at his own cost.
9. DOCUMENTATION / BILLING
All measurements shall be in metric system. All the works completed will be
measured by the representative of the Engineer-in-Charge. The contractor will
submit the bill in triplicate on approved Performa to the Engineer-in-Charge.
The bill for works covered under category A i.e. works for General / Routine /
preventive maintenance will be raised in two parts, half for each Unit-I&II
respectively. For works covered under category "B" i.e. the works for which
unit rates are applicable, the bill will be raised separately for Unit-I&II as per the
actual works carried out for each unit.
10. ENGAGEMENT OF ADEQUATE LABOR
The contractor would station adequate working persons of the category like FM/
supervisor / high pressure welder, technician / fitter, welder cum gas cutter,
riggers skilled / unskilled, electrician etc. and would deploy them in such a way
that the maintenance work is carried out effectively and without any delay round
the clock. However, contractor shall make his arrangement to deploy minimum
manpower as per Annexure-IIIround the clock per unit as job is of continuous
nature. No extra payment on this account will be made. The work shall have to be
started immediately as per the instructions of Engineer-in-Charge or his
representative. The contractor should be able to mobilize the working force as per
the quantum of work and should be capable of executing maintenance work
simultaneously at all the fronts depending upon the site requirements. If more
persons are required for completion of work in the time schedule as per
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emergency defined by Engineer-in-Charge, the same shall be arranged by the
contractor without any extra payment to complete the work. It is also made clear
that the deployment of the workers of contractors will be subject to approval of
Engineer- in-Charge of the works.
The contractor would be responsible for the following:-
a. All the labor / workmen deployed during the execution of the contract shall be
adequately got insured by the contractor at his own cost.
b. Any mis-happening / accident to any workmen at site of work &
compensation payable to workmen on this account, all liabilities arising out of
any provision of Labor Act / Workman's Compensation Act shall be the
responsibility of the contractor. Any expenditure incurred by HPGCL arising
out of the negligence of the contractor would be recovered from his bills /
pending dues.
c. The good conduct of all the workmen at work site.
d. The contractor may employ such employees, as he may think fit to ensure the
execution of the work to the entire satisfaction of Engineer-in-Charge. The
employees would not be deemed to be in the employment of HPGCL for any
purpose whatsoever. The contractor shall abide by the rules, laws and
regulations that may be enforced from time to time regarding the employment
conditions of service of his employees.
e. Under no circumstances whatsoever, HPGCL would be held responsible to the
labor of the contractor. HPGCL shall have the right to pass on the responsibility
on the contractor for any expense incurred by HPGCL as a result of certain
dues on the part of employees of the contractor. HPGCL shall be entitled to
recover / claim dues / compensation from the contractor in that event.
f. The labor / employees engaged by the contractor shall not be below the age of
18 years and above 60 years.
g. The contractor shall also indemnify HPGCL against any liability towards its
labor for non-compliance of laws etc.
11. TERMS OF PAYMENT
Subject to any deduction which the HPGCL may be authorized to make under
this contract, the payment shall be made as follows
90% payment shall be made against the running bill or monthly bills for
the work done & balance 10% shall be kept as security which shall be released
after the satisfactory completion of the contract including the period of
guarantee / warranty. No interest shall be paid by HPGCL on the security
amount.
In case any unit i.e. Unit-I or Unit-II remains under shutdown for more than
30 days due to capital / annual overhauling or due to any other reason, or not
commissioned, the payment under lump-sum fixed charges will not be made. An
advance notice of 3 days in this regard will be given to the contractor.
However, for the days during the months in which the unit was running,
payment will be made on pro-rata basis.
12. CONTRACTOR TO REMOVE UNSUITABLE LABOR
On instruction of the Engineer-in-Charge, the contractor would immediately
remove any person employed on the work, who misbehaves or causes any
nuisance or otherwise in the opinion of the Engineer-in-Charge is not fit to be
deployed on the work, such person shall not be re-employed or allowed on the
work without the prior written permission of the Engineer-in-Charge.
13. MODE OF PAYMENT
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The payment shall be made through account payee cheque in favor of
contracting firm by the Sr. Accounts Officer, RGTPP, HPGCL, Khedar, Hisar. No
Bank charges etc. of any kind shall be paid by HPGCL.
14. INCOME AND OTHER TAXES DEDUCTIONS
The income tax plus surcharges and any other statutory levies required to be
deducted by the HPGCL will be deducted at source at the rate applicable from
time to time. Copy of PAN no. should be supplied.
15. SERVICE TAX
No service tax will be paid extra until and unless it is liable on the services
provided by the contractor and specifically demanded for the same in his offer.
However, non-claiming of servicetax from the HPGCL by the contractor cannot
help the contractor in escaping from his liability to the Govt. against the taxable
service. In case, the service tax is to be paid by the HPGCL, the contractor will
have to submit the proof of submission of service tax claimed from HPGCL to the
relevant authority.
16. EPF REGISTRATION
The contractor / firm should be registered with the Regional Employees Provident
Fund Commissioner, Govt. of India and should possess valid EPF Registration
number. Contractorshall ensure the deposit of monthly EPF contribution of his
workers engaged on said workswith EPF Department in the accounts of the
workers. Documentary evidence in respect of theamount deposited for the
previous month must be submitted before submitting the bill for thefollowing
month by the contractor.
17. INSURANCE
Immediately before the commencement of the work, a group insurance policy of
appropriate value valid for the term of the contract in respect of all the workers
deployed on work under Workman Compensation Act 1923 shall be obtained by the
contractor to cover up the risk of injury / death /fatal / non-fatal accident. The
documentary proof of the same shall have to be furnished with the first running bill.
The contractor shall be fully and wholly responsible for any mishappening, injury,
fatal / non-fatal accident sustained by him / his employees / workers at site during
performance of the work under the contract and HPGCL shall not entertain any claim
of this account. However, if HPGCL is forced to pay any compensation to any
workman employed / engaged by the contractor, the amount so paid shall be
recovered from the contractor from his pending dues against this contract or any
other contract with the HPGCL.
18. LABOR LAWS
I. The contractor must get himself registered with the Labor Department, Haryana
under Section-7 of Labor Contract Act 1970.
II. He should also obtain a valid Labor License as applicable under Section 12 of
Act for the work awarded to him immediately after the allotment of work and a
copy of the same must be submitted along with the contract Agreement.
III. The contractor shall abide by all labor-laws required to be followed under
Factories Act, 1948, Industrial Dispute Act 1947, Workmen Compensation Act
1923, EPF Act 1952, Payment of Wages Act 1936 & Minimum Wages Act 1948
and other rules & regulations framed by Central / Haryana Govt. from time to time
in this regard.
IV. The contractor shall maintain necessary records viz. Register of wages, Muster
roll / Attendance register, Employment card / Gate Pass, Overtime Register and
other necessary recordsetc. asrequired under aforesaid Acts and the same
shall be made available to the Engineer-in-Charge / Project Authorities /
Govt. of Haryana for checking / inspection as and when required.
V. The contractor shall indemnify the HPGCL against all the obligations of the
Labor Rules and Regulations under any Statutory Act as mentioned above.
VI. The contractor shall submit an undertaking stating that all risks &
responsibilities towards labor will be owned by him.
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VII. The contractor will engage labor after getting the character antecedents verified
from the Police department.
VIII. The workmen engaged by the contractor shall not be treated as employees
of HPGCL. The HPGCL shall have no relation with workers engaged by the
contractor. An affidavit from the labor / workmen shall be submitted by the
contractor that they will not claim themselves as employees of HPGCL.
IX. The contractor shall deduct labor welfare fund @Rs. 10/- from each worker
with employers share @ Rs. 20/- per worker (i.e. total Rs. 30/- for each worker or
any other further amendment by the competent authority) deposit the same with
the Welfare Commissioner, Haryana, Chandigarh and present its documentary
proof along with the bill.
19. SAFETY RULES
a) The firm shall have to comply with all the safety rules. The XEN/Factory
Manager shall impose penalty of Rs.200/-per day per head if the workers of
firm are found to be working carelessly and/or in violation of use of proper
personal protective equipments. Against violation of any clause a penalty of
Rs. 500/- per violation (minimum) shall be levied. In case of repeated violation of
serious nature resulting in very serious accident or direct loss to the
corporation/threaten to cause severe consequences, higher penalty may be
imposed including suspension/termination of contract of the firm. In case of any
fatal/non fatal accident or any violation of Factory Act-1948. Pb. & Hr. Factory
rules-1952 or any other industrial or labor act are made by/with the worker of the
firm and if prosecution is launched by Chief Inspector of Factories, Chandigarh
against occupier/Factory Manager and any other authority of HPGCL, the firm
shall be liable to deposit of fine/penalty decided by the court on the same day. In
case of default the amount shall be recovered from the pending
dues/liabilities of the firm against this contract or any other contract at
RGTPP besides other action HPGCL may deemed fit.
b) A safety clearance certificate from XEN/Factory Manager has to be
attached along with bill.
20. LOSS OF PLANT / HPGCL PROPERTY DURING EXECUTION OF THE
WORK
The contractor shall ensure that no damage or loss is done to HPGCL / Plant
property or any other agency in the jurisdiction of work site. In case, it is found that
there is any loss to the plant equipment, HPGCL property or human being due to
negligence of the labor / worker of the contractor, the same shall be made good to
HPGCL by the contractor at his own cost.
21. BREACH OF CONTRACT
If the contractor fails to adhere to the time schedule or if his services are found to
be unsatisfactory, the HPGCL will be entitled at its option either:-
a) To recover damages as per penalty clause mentioned as above, if the said delay is
not covered under the Force Majeure reasons.
b) To get the work done from any other agency after serving a notice of three days to
the contractor at his risk and cost and without prejudice to the other provisions of
the work order.
OR
c) To cancel the contract by giving 15 days notice& forfeit the security.
22. CONTRACT AGREEMENT
The contractor shall execute a contract agreement on specific Performa on Non
judicial Stamp Paper of appropriate value within 7 days of date of issue of LOI /
W.O. Cost of the stamp paper will be borne by the contractor. The person who
has signed the tender papers should have got authority to sign on behalf of the
contractor. If it is discovered at any time that the person so signing has no
authority to do so, the HPGCL without prejudice to any other right or remedy
available to it, may cancel the contract and get the work done from any other
agency at risk and cost of the contractor. The contractor shall mean the
contractor'slegal representatives, successors and assigns.
23. ARBITRATION
In all cases of disputes or disagreements between the parties arising out for the
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settlement of the differences, the matter shall be finally settled by the Arbitrator
appointed by the Chief Engineer, RGTPP, HPGCL & the dispute will be dealt
in accordance with provision of the Arbitration & Conciliation Act, 1996.
24. JURISDICTION
All legal proceedings in connection with contract shall be subject to the territorial
jurisdiction of local court at Hisar (Haryana).
25. ELECTRICITY / AIR / WATER
Electricity/ Air / Water will be provided free of cost at one point per unit as per
requirement of job. HPGCL may provide suitable space for site store / temporary
workshop free of charges to the contractor. The electricityfor site store / office
will be provided by HPGCL free of cost. The contractor will use electricity / air /
water judiciously.
26. ACCOMMODATION
The contractor will be responsible for the accommodation of his employees /
workers deployed for execution of work. However, if the accommodation is
available with HPGCL the same may be allotted on chargeable basis as per
HPGCL rules.
27. TRANSPORTATION OF MATERIAL
a) The contractor shall make his own arrangement for transportation of the
material from O&M stores to site of work, from site of work to O&M workshop, if
required and return of scrap back to stores. The contractor shall also assist in
loading / unloading of material being sent for repairs or received after repair to /
from outside of RGTPP.
b) The contractor shall make his own arrangement for removal of old as well as
unused material from the site to the place as specified by the Engineer-in-Charge
after completion of work.
28. PRESERVATION & STORAGE OF MATERIAL
All the material issued to the contractor by the HPGCL or brought by the
contractor for its bonafide use shall be stored and preserved against any loss,
damage, shrinkages or deterioration in any form. Any damage / loss suffered
on this account shall be considered as loss due to willful negligence on part of
the contractor and shall be liable to compensate
HPGCL for these losses suffered at penal rates to be determined by the
HPGCL. The rates charged for the purpose of recovery shall be final and
binding on the contractor.
29. SUPERVISION OF WORK
a) The Engineer-in-Charge shall have the general supervision of the work. The
work shall have to be started by the contractor as per the instruction of Engineer-
in-Charge or his authorized representative at any time on working day, on
holiday or after office hours, and shall be confirmed by post dated indent. The
indent will indicate the date / time of start of work, details of work and scheduled
time of completion of work as per contract. The time allowed for a work
maintained in the indent will be addition of time of all the jobs / activities as per
contract. The Engineer-in-Charge may reduce the total cumulative time of various
activities, keeping in view of emergency to bring back the equipment in time. The
total time allowed by the Engineer-in-Charge will be final & binding on the
contractor. He has the authority to stop the work whenever such stoppage is
necessary to ensure the proper execution of the contract. He shall also have
authority to reject all works or part thereof and give necessary direction to carry
out work again to his satisfaction. No claim whatsoever on this account will be
entertained. The work shall be subjected to the inspection by Engineer-in-Charge
all the time.
b) The decision of Engineer-in-Charge shall be final with regards to all matters
relating to his contract.
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c) The decision of Engineer-in-Charge for determining the category of the work with
reference to the items not mentioned in scope of work shall be final.
d) The execution of work may entail working at all the sites and weather
conditions and no extra claim will be considered on this account. The contractor
may have to carry out jobs and work round the clock, as per the requirement to
be decided by Engineer-in-Charge. No extra claim / over time will be paid on this
account.
e) In case the contractor fails to do the extra / substituted work, Engineer-in-Charge
will have the option to get the work done through any other agency at the risk &
cost of the contractor.
f) In case of any dispute, the contractor may represent in writing to the Engineer-in-
Charge.

30. TELEPHONE
The successful contractor shall provide the phone facility to his supervisor to
facilitateHPGCL for easy communication with the contactor. The phone Number
shall be intimated by the contractor immediately after the award of the contract.
31. AUTHORIZED REPERSENTATIVE
The firm will intimate (in writing) the name of authorized representative at
site to whom necessary instructions regarding the works can be imparted and
who will make correspondence regarding contract related issues. The
signatures of the aforesaid authorized representative shall be got attested
from First Class Magistrate or Notary Public.
32. OWNERSHIP DEED
The firm will give ownership deed / partnership deed / proprietorship deed (as
applicable) duly attested by Notary Public for record and reference of his office.
33. Any other work relating to preventive maintenance of the equipments not
mentioned in Part-A of scope of work but otherwise felt necessary will also be in
the scope of contractor. No extra payment on this account will be made.
34. The frequency of works covered under Part-B can vary depending upon site
condition. But the total value of the work order shall remain fixed for the period
mentioned in the order.


Executive Engineer / BMD-I
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.










Page 19 of 19


Annexure-VI
SCHEDULE OF DEVIATION



Executive Engineer / BMD-I
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.








Sr. No. Clause No. Description of deviation Justification
1 2 3 4