Materials Management 4.
6 Exercises
MM355 Day 2 Invoice Verification
Objective
The objective of this exercise is to build on your Conventional and Logistic Invoice Verification
knowledge. These exercises will give you a functional understanding of Invoice Verification vis--
vis delivery costs! credit"debit #e#os etc. The exercises are$
%xercise & -'lanned (elivery Costs
%xercise ) -*n+lanned (elivery Costs
%xercise , -Credit -e#os and .ubse/uent (ebits"Credits
%xercise 0 -%valuated 1ecei+t .ettle#ent
%xercise 2 -Invoices without 1eference
%xercise 3 -Logistics Invoice Verification
%xercise 4 -5ccounts 'ayable 6O'TIO75L8
NOE!
". #or t$ose re%&ire' fiel's in ()*+ if no 'etaile' 'ata information is s,ecifie' in t$e exercise+ yo&
can &se any 'ata yo& -ant. .&t for t$e organi/ational 'ata+ yo& m&st al-ays &se t$e stan'ar'
'ata 01om,any 1o'e .OO+ *lant ME2+ (torage 3ocation M)IN+ *&rc$asing
Organi/ation (*O+ *&rc$asing gro&, (4*5.
2. If t$e ven'or or material s,ecifie' in t$e exercise 'oesn6t exist in yo&r system+ ,lease create
t$em first.
*lease rea' eac$ ,art of t$e exercise 7efore yo& start
0888 9 $e last t$ree n&m7ers of yo&r ()* logon i'.5
Exercise " : *lanne' Delivery 1osts
&.& Create a 'O
*se vendor V7(999)4.
:or &; units of #aterial L<5=>;&9990&
%nter a net order +rice of -x' &.;; +er +iece.
%nter a line ite# condition for a +lanned delivery costs of -x' ;.2;"+iece 6?int$ *se
the ite# condition ty+e @:1C&A - :reight"Buantity8
1ecord the 'O nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>
(efine net price$
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>
&.) 'erfor# a goods recei+t for the full /uantity ordered.
(u+lication or distribution of this #aterial in any for# to client +ersonnel is strictly forbidden.
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Materials Management 4.6 Exercises
MM355 Day 2 Invoice Verification
1ecord the #aterial docu#ent nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>
&., (is+lay the accounting docu#ent for the goods recei+t.
Fhat is the freight chargeG
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>
Fhich account6s8 were +osted toG
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>
&.0 %nter an invoice with reference to the 'O.
%nter an invoice a#ount of -x' &2.;;.
Co+y the +lanned delivery costs for this 'O.
The #enu +ath is$
Edit Delivery Costs Planned For Purchase Order
.i#ulate the +ostings for the invoice and note which accounts are used.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>
'ost the invoice and record the I1 docu#ent nu#ber$>>>>>>>>>>>>>>>>>>>>>>>>
Exercise 2 : ;n,lanne' Delivery 1osts
).& Create a 'O$
:or )0 units of #aterial L<5=>;&9990;
:or &) units of #aterial L<5=>;&9990&
%nter a net order +rice of -x' &.;; +er +iece.
1ecord the 'O nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>>>
).) 'erfor# a goods recei+t for the full /uantity ordered for both #aterials.
1ecord the =1 docu#ent nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>>>
(u+lication or distribution of this #aterial in any for# to client +ersonnel is strictly forbidden.
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Materials Management 4.6 Exercises
MM355 Day 2 Invoice Verification
%nter an invoice with reference to the 'O.
%nter an invoice a#ount of -x' 3).;; 6-x' ,3.;; for the #aterial H delivery cost8.
%nter -x' )3.;; in un+lanned delivery costs for the invoice.
The #enu +ath is$
Edit Delivery Costs Unplanned
.i#ulate the invoice +osting.
?ow do you ex+lain the differences in the +ostings for the two #aterialsG
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>
'ost the invoice! invoice docu#ent nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>>>
Exercise 3 : 1re'it Memos an' (&7se%&ent De7its<1re'its
,.& Create a 'O$
*se vendor V7(999)&.
:or )0 units of #aterial L<5=>;&9990&.
%nter a unit +rice of -x' &.;; +er +iece.
-ake sure that the GR-based IV indicator is turned O:: in the line ite# detail.
1ecord the 'O nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
,.) 'erfor# a goods recei+t for only "2 +ieces.
1ecord the =1 docu#ent nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>>>>
,., %nter an invoice with reference to the 'O.
%nter an invoice a#ount of -x' )0.;; for )0 +ieces.
.i#ulate! +ost the invoice and record the invoice nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>
If the =1-based IV indicator was O7! would you have been able to +ost this invoiceG
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>
FhyG
(u+lication or distribution of this #aterial in any for# to client +ersonnel is strictly forbidden.
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Materials Management 4.6 Exercises
MM355 Day 2 Invoice Verification
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>
,.0 View the 'O history and note the following$
1ecei+ts Invoices
Bty. Value Bty. Value
,.2 %nter a credit #e#o with reference to this 'O nu#ber.
%nter a credit a#ount of -x' &).;; for &) +c and the reason$ @Over billing by vendorI
6?int$ the Text field in the vendor screen8.
'ost the credit #e#o.
1ecord the credit #e#o docu#ent nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>
,.3 View the 'O history and note the results$
1ecei+ts Invoices
Bty. Value Bty. Value
(id the invoiced /uantity changeG
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>
,.4 %nter a subse/uent debit with reference to the 'O$
Turn the Invoice indicator O7.
*se Sub. deb./cred. control code @2I 6?int$ in the initial screen.8
%nter a debit a#ount of -x' &).;; for &) +c! and the reason @5dditional Vendor
ChargesI.
'ost the subse/uent debit.
1ecord the debit #e#o docu#ent nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>>>>
,.E View the 'O history and note the following$
1ecei+ts Invoices
(u+lication or distribution of this #aterial in any for# to client +ersonnel is strictly forbidden.
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Materials Management 4.6 Exercises
MM355 Day 2 Invoice Verification
Bty. Value Bty. Value
.
(id the invoiced /uantity changeG
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
Exercise 4 : Eval&ate' =ecei,t (ettlement
0.& =o in change #ode to the vendor #aster record 6V-18$
*se vendor V7(999)4
:ind the %valuated 1ecei+t .ettle#ent 6%1.8 control indicator and set O7.
.ave the change.
In what screen of the V-1 did you find the AutoEvalGRSetmt Del. indicatorG
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
0.) (is+lay the +urchasing info record 6'I18$
*se vendor V7(999)4 and #aterial L<5=>;&999,2
:ind the @7o %1.I flag and #ake sure that this indicator is not set 6O::8.
0., Create a 'O$
*se vendor V7(999)4
:or 0E 'C of #aterial L<5=>;&999,2
%nter a unit +rice of -x' &.;; +er +iece.
Confir# that the @%1.I indicator is set.
*se tax code J;)K
1ecord the 'O nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>>>>>>>
0.0 'erfor# a =1 for the full /uantity ordered.
1ecord the #aterial docu#ent nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>>>>>>>
5ny #essagesG
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
(is+lay the #essage hel+.
0.2 *se the %1. transaction to create the invoice for this goods recei+t.
(u+lication or distribution of this #aterial in any for# to client +ersonnel is strictly forbidden.
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Materials Management 4.6 Exercises
MM355 Day 2 Invoice Verification
1un it in test #ode initially to #ake sure that %1. is selecting the correct transactions to
+rocess. Once you are sure! run %1. and note the invoice docu#ent created.
1ecord the invoice docu#ent nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>>>>
0.3 (is+lay the created invoice docu#ent and look at the accounting view.
Exercise 5 : Invoices -it$o&t =eference
5ssu#e for this exercise that you just received a #iscellaneous invoice 6an invoice without
reference to a +urchase order8 fro# one of your vendors who re+aired a broken window in
your office building.
2.& In configuration! you can set a dollar value li#it on invoices that are entered without
reference to another docu#ent. 5ssu#e that as a control #easure! your co#+any code!
<OOT! has set an u++er li#it of -x' 2;.;; on all #iscellaneous invoices. 5ny invoice
that is entered with a value above -x' 2;.;; will be blocked for +ay#ent until it is
released by the su+ervisor of the 5ccounts 'ayable de+art#ent.
:ind in the I-= where you set u+ this tolerance. 6?int$ The descri+tion of the tolerance
key is La#ount for ite# without order referenceL8. 1ecord #enu +ath$
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>
Fhat is the two digit tolerance keyG
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>
Mou also have to activate the invoice item amount chec for your co#+any code. :ind in
the I-= where this is done. 1ecord #enu +ath$
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>
2.) 5ssu#e the invoice that you receive fro# the vendor is for -x' 3;.;;. 'ost the invoice 6a
debit8 $
*se vendor V7(999)4
*se the !ther "eneral expense ="L account 043D;; 6?int$ Edit New item 8
*se cost center &4;;.
%nter text$ @1e+air broken windowI
(u+lication or distribution of this #aterial in any for# to client +ersonnel is strictly forbidden.
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Materials Management 4.6 Exercises
MM355 Day 2 Invoice Verification
The invoice should get blocked for +ay#ent when you +ost it.
Invoice docu#ent nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
Fhat ="L account was credited as a result of this +ostingG 6?int$ - +osting8
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
Fhat =GL account was debited as a result of this +ostingG
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>
2., 7ow assu#e that the su+ervisor fro# the 5ccounts 'ayable (e+art#ent researches the
invoice and a++roves it.
*se the 1elease Invoice transaction to re#ove the +ay#ent block fro# the invoice. 6?int$
leave the +urchasing grou+ field blank in the initial screen of the Release Invoices
transaction8
(u+lication or distribution of this #aterial in any for# to client +ersonnel is strictly forbidden.
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Materials Management 4.6 Exercises
MM355 Day 2 Invoice Verification
Exercise 6 : 3ogistics Invoice Verification
3.& Look at the custo#isation settings for tolerance grou+ ;;&
The #enu +ath is$ 6fro# the I-=8
Materials Management Invoice eri!ication Conventional Invoice eri!ication
Incoming Invoice Con!igure endor"#peci!ic $olerances
%nsure your vendor belongs to this grou+. 6?int$ 'ay#ent transactions 5ccounting view
in the change central vendor transaction8
?ow do you #ake sure your vendor 6V7(999))8 belongs to this grou+G
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>
3.) Create a new 'O 6for your vendor that belongs to tolerance grou+ ;;&8$
:or 2; +ieces of L<5=>;&999,0,0
%nter a unit +rice of -x' 2.0; each
Turn O:: the %1. indicator if this indicator is turned on. 6?int$ look for it in the ite#
detail screen8
1ecord the 'O nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>>>>>>
3., 'erfor# a =1 for ,; of these +ieces.
1ecord the #aterial docu#ent nu#ber$ >>>>>>>>>>>>>>>>>>>>>>>>>>>>
(u+lication or distribution of this #aterial in any for# to client +ersonnel is strictly forbidden.
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Materials Management 4.6 Exercises
MM355 Day 2 Invoice Verification
3.0 %nter a LIV invoice for the =1$
:or the ,; +ieces
.+ecify a total invoice a#ount of -x' &3).;;
.elect Re#erence document category Vendor and enter your vendor code.
Click on the $ore allocation criteria arrow.
%nter the +lant you used in your 'O! enter fro# todayIs date to todayIs date! and
deselect the Returns assign#ent indicator and ado+t results.
(eselect all 'Os! and select yours.
7ote$ If you receive the error #essage %000 67o #essage could be generated during
invoice reduction8! you need to add your .5' id. to the #essage deter#ination table.
7or#ally when this situation ha++ens 6invoice a#ount reduced8 the syste# will generate a
letter of co#+laint to the vendor. To eli#inate this error! +ls follow the ste+!
(ouble click on the error #essage 6in the error log8. The ex+lanation of the error will
be dis+layed! +age down until you reach an ex+lanation on how to fix the +roble# by
disabling the error.
'ress the @'1OC%%(I button dis+layed in the text of the ex+lanation #essage 6should
be in red8. This will take you to the table you need to #aintain! add your .5' id. to
the table and indicate to the out+ut control fields to exclude the out+ut 6the character N
on the two fields8.
.ave the change and return to the LIV transaction.
<efore saving this transaction! click on the different tabs available .
(ocu#ent nu#ber$ >>>>>>>>>>>>>>>>>>>
3.2 ?ave a look at the 'O history. Click on the IV docu#ent. ?ow #any accounting
docu#ents were generatedG
3.3 Create another =1 for );+cs of L<5=>;&999,0 with reference to your 'O. Then enter an
LIV invoice for your =1 for your ); L<5=>;&999,0 ite#s 6note$ LIV does not refer to
=1s! so use the 'O8! using a total invoice a#ount of -x' &&;.
3.4 1ecord what ha++ens when you save this transaction.
(u+lication or distribution of this #aterial in any for# to client +ersonnel is strictly forbidden.
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Materials Management 4.6 Exercises
MM355 Day 2 Invoice Verification
3.E ?ave a look at the 'O history. ?ow do you ex+lain the result this ti#eG
Exercise > : )cco&nts *aya7le 0O*ION)35
E.& 1ecall the invoice nu#ber that you created in %xercise 0. =o into 5ccounting
:inancial 5ccounting 5ccounts 'ayable 5ccount (is+lay Line Ite#s. %nter
your vendor and select to see o+en ite#s. 'ress %nter. :ind your invoice docu#ent
nu#ber fro# %xercise 0 and the a#ount that still needs to be +aid.
Frite that a#ount here$ >>>>>>>>>>>>>>>>>>>>>>>>>>>>.
(ouble click on the docu#ent nu#ber to dis+lay the docu#ent.
E.) =o back to the 5ccounts 'ayable #enu. =o under 'ostings Outgoing 'ay#ent
'ost.
%nter the docu#ent date as todayAs date.
%nter the bank account nu#ber as &&,&;& - Citibank Checks 'ayable.
%nter the a#ount O -x' &;!;;;.
%nter the value date O todayAs date.
%nter the account O vendorAs account nu#ber.
P%nterQ
:ind the invoice nu#ber that you want to +ay fro# the o+en ite#s screen. (ouble click on
the -x' a#ount for eac$ of t$e ot$er o+en ite#s to AdeactivateA the#. Note that when
they are deactivated! they a++ear in black.
*se the #enu +ath =otodocu#ent overview. (ouble click on the bank account 9 and
ty+e in the a#ount to be +aid.6the a#ount should be e/ual to the a#ount in your invoice
docu#ent #inus the discount a#ount8
'ost the +ay#ent. 7ote the docu#ent nu#ber that was created.
(is+lay the accounting docu#ent that was created.
Fhat general ledger account was debitedG
Fhat general ledger account was creditedG
(u+lication or distribution of this #aterial in any for# to client +ersonnel is strictly forbidden.
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