For Macintosh

MICROSOFT WORD 8.0

8. Choose a destination folder, enter a name for your PDF le, and then click Save. When you click Save, Acrobat Distiller runs in the background. The PDF le is placed in the folder you specied in step 8. If you selected to view the PDF le after creation (in step 4), the application you selected is launched and the PDF le is displayed. Otherwise, you are returned to your document.

For Resolution, select 1200 dpi or 2400 dpi depending on the output device

Select a destination folder and specify a name for your PDF le

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For Windows

QUAR KXP R ESS 4.1

Quark Xpress 4.1

In addition to creating a PostScript le and using Distiller, you have two options for creating PDF les with QuarkXPress: 1) you can use the Export As PDF command (Utilities menu) or; 2) you can use the Print command (File menu) and select Acrobat Distiller as the printer. (The Export As PDF command is available only if the PDF Filter XTension is installed.) Note: At the time of this publication, QuarkXPress 4.11 was the most current version for Windows. You can download the 4.11 update from Quarks Web site (www.quark.com). You should also download and install the 4.11xit XTension (also available from www.quark.com) which xes problems with image les and OPI in QuarkXPress 4.11.

Creating a PDF le with QuarkXPress Export As PDF command Before you use the Export As PDF command, you must congure a PostScript printer to print to a le. Also, you may want to set up PDF export settings in the PDF Export Preferences dialog. To do so, select Edit > Preferences > PDF Export. Note that these Preferences are local to EACH document; theyre not a global setting for QuarkXPress. So if you change the Compression under Job Options for a le, you have to do it again for the next le you make a PDF from. To create a PDF le with the Export As PDF command: 1. Open the document you want to convert to PDF.

2. Select Utilities > Export as PDF. If prompted, locate Acrobat Distiller. 3. In the Export As PDF dialog box, select a storage folder and assign a name to the PDF le. 4. If you want to modify any of the default PDF export settings, click Preferences. When you nish modifying export settings, click OK. The default settings are the ones you set earlier in the PDF Export Preferences dialog. 5. Select PDF from the Save as Type pop-up, and then click Save. Note: Selecting PDF (*.pdf) as the le type does two things: 1. Affects which les are shown in the scrolling le list only .pdf les are shown.

In the Export As PDF dialog box, select PDF from the Save As Type pop-up

Before exporting a PDF le, you can set up custom Distiller options in the PDF Export Preferences dialog box

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For Windows

QUAR KXP R ESS 4.1

2. Adds the .pdf extension to your le it does not change the le type to PDF. Distiller is still used to convert the le to PDF. Unlike most other Windows programs discussed in this document, QuarkXPress runs Distiller in the foreground, not in the background. 6. When you click Save, Acrobat Distiller generates a PDF le and places it in the folder you specied in step 3. You are then returned to your document. Creating a PDF le with QuarkXPress Print command 1. Open the document you want to convert to PDF. 2. Select File > Page Setup or File > Print to open the Print dialog box. 3. Check to see if the printer listed in the Printer pop-up is Acrobat Distiller. If not, select it from the pop-up. The Print dialog box contains ve tabs (Document, Setup, Output, Options,

and Preview). You can use these tabs to customize your document. Use the Document tab to turn the Separations option on or off. Use the Output tab to select print color and set resolution. Use the Options tab to select settings, such as Print Colors, which should be set to Composite CMYK. 4. Click Setup, and then select Acrobat Distiller from the Printer Description pop-up menu. This tab lets you select any of several predened paper sizes or specify a custom paper size. If you select Custom from the Paper Size pop-up menu, you can specify the width and height of the paper in the Paper Width and Paper Height elds, respectively, or you can let QuarkXPress determine the paper height by choosing Automatic. If your page is wider than it is tall, select the landscape icon next to Orientation. To see how the size of the current document relates to the specied paper size, click the Preview tab.

5. Select Output, and then select a resolution: Select 1200 dpi if you want to produce a print-optimized PDF le that will be output to a color printer or a digital color copier. (The Distiller PrintOptimized job option also uses a resolution of 1200 dpi.) Select 2400 dpi if you want to produce a press-optimized PDF le that will be output on a printing press or plotter. (The Distiller PressOptimized job option also uses a resolution of 2400 dpi.) 6. When you have selected all of your settings in each tab, click Print. When you click Print, Acrobat Distiller runs in the foreground and places the PDF le in the PDF Output folder within the Acrobat 4.0 folder.

Make sure you select Acrobat Distiller from the Printer pop-up; use the tabs to customize your document; select Setup, and then select Acrobat Distiller from the Printer Description pop-up

50

For Macintosh

QUAR KXP R ESS 3.32

QuarkXpress 3.32
To create a PDF le with QuarkXPress 3.32 use the Print command and select Create Adobe PDF as the printer. Creating a PDF le with QuarkXPress Print command Adobe PDF les can be created from any application using Create Adobe PDF. There are other methods, including third party plugins and printing PostScript and using Adobe Acrobat Distiller. Before you print, you must perform a Page Setup: 1. Select File > Page Setup 2. Make sure that Printer is set to Create Adobe PDF

3. Choose QuarkXPress from the Page Setup Options pop-up 4. Choose Acrobat Distiller from the Printer Type pop-up. 5. Set all other options to match your document and output. The remaining options in this dialog (such as Resolution) can be set here, but should be checked at Print time as described in steps 4-5 below. Note: If you dont perform Page Setup, then your PDF document could be rendered in black & white, or have other errors.

Printing your Quark le to PDF 1. Open the document you want to convert to PDF. Ensure that all fonts are loaded and links are updated. 2. Select File > Print. 3. Select Create Adobe PDF from the Printer pop-up. 4. Select PostScript Settings from the Printer Options pop-up, and then select PostScript job from the Format pop-up. Select Binary from the Data Format pop-up and select All from the Font Inclusion pop-up.

Note: It is important to include all fonts when you create a PDF le. This helps avoid missing fonts if you send your les to a service bureau.

Note: If you dont perform Page Setup, then your PDF document could be rendered in black & white, or have other errors

Select Create Adobe PDF from the Printer pop-up

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For Macintosh

QUAR KXP R ESS 3 .32

5. Select Printer Specic Options from the pop-up, and then select a resolution.

Select 1200 dpi if you want to produce a print-optimized PDF le that will be output to a color printer or digital color copier. (The Distiller PrintOptimized job option also uses a resolution of 1200 dpi.) Select 2400 dpi if you want to produce a press-optimized PDF le that will be output to lm or plate to be run on a printing press. (The Distiller PressOptimized job option also uses a resolution of 2400 dpi.) 6. Select other options from the pop-up to display different categories

and make choices. When you have selected all of your settings, click Save Settings, and then click OK. Your settings will be retained until you save them again. Then, click Save to bring up the Save dialog box. 7. Choose a destination folder, enter a name for your PDF le, and then click Save. When you click Save, Acrobat Distiller runs in the foreground and you are returned to your document. The PDF le is placed in the folder you specied in step 7.

Select the level of PostScript thats appropriate for your PDF from the PostScript pop-up, select Binary from the Data Format pop-up, and select All for Font Inclusion

For Resolution, select 1200 dpi or 2400 dpi depending on the output device

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For Macintosh

QUAR KXP R ESS 4.11

QuarkXpress 4.11
In addition to creating a PostScript le and using Distiller, you have two options for creating PDF les with QuarkXPress 4.1: 1) you can use the Export As PDF command (Utilities menu) or; 2) you can use the Print command (File menu) and select Create Adobe PDF as the printer. (The Export As PDF command is available only if the PDF Filter XTension is installed.) Note: At the time of this publication, QuarkXPress 4.11 was the most current version for Macintosh. You can download the 4.11 update from Quarks Web site (www.quark.com).

Creating a PDF le with QuarkXPress Export As PDF command Before you use the Export As PDF command, you may want to set up PDF export settings in the PDF Export Preferences dialog. To do so, select Edit > Preferences > PDF Export. You can also set these Preferences at print time (see Step 4).

3. In the Export As PDF dialog box, select a storage folder and assign a name to the PDF le. 4. If you want to modify any of the default PDF export settings, click Preferences. When you nish modifying export settings, click OK. 5. Click Save.

To create a PDF le with the Export As PDF command: 1. Open the document you want to convert to PDF. 2. Select Utilities > Create Adobe PDF. If prompted, locate Acrobat Distiller.

When you click Save, Quark creates a PostScript le and passes it to Adobe Acrobat Distiller, which generates a PDF le and places it in the folder you specied in step 3. You are then returned to your document.

The Export As PDF dialog box

Before exporting a PDF le, you can set up custom Distiller options in the PDF Export Preferences dialog box

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For Macintosh

QUAR KXP R ESS 4 .11

Creating a PDF le with QuarkXPress Print command 1. Open the document you want to convert to PDF.

2. Select File > Page Setup or File > Print to open the Print dialog box. 3. Select the Setup tab in the Print dialog box, and then select the Acrobat Distiller PPD from the Printer Description pop-up. This tab lets you choose any of several predened paper sizes or specify a custom paper size. If you choose Custom from the Paper Size pop-up, you can specify the width and height of the paper in the Paper Width and Paper Height elds, respectively, or you can let QuarkXPress determine

the paper height by choosing Automatic. If your page is wider than it is tall, select the landscape icon next to Orientation. (To see how the size of the current document relates to the specied paper size, click the Preview tab.) 4. Select Page Setup at the bottom of the dialog box. 5. Select create Adobe PDF from the Printer pop-up, and then click OK. The Print dialog box contains ve tabs (Document, Setup, Output, Options, and Preview). You can use these tabs to customize your document. Use the Document tab to turn the Separations option on or off. Use the Output tab to select print color and set resolution. Use the Options tab to select settings, such as OPI.

6. Select Output, and then select a resolution: Select 1200 dpi if you want to produce a print-optimized PDF le that will be output to a color printer or a digital color copier. (The Distiller PrintOptimized job option also uses a resolution of 1200 dpi.) Select 2400 dpi if you want to produce a press-optimized PDF le that will be output to lm or plate to be run on a printing press. (The Distiller PressOptimized job option also uses a resolution of 2400 dpi.) Select Composite CMYK from the Print Colors pop-up.

Make sure Create Adobe PDF is the selected printer

Select Composite CMYK from the Print Colors pop-up and choose a resolution from the Resolution pop-up

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For Macintosh

QUA RKXP R ESS 4.11

7. When you have selected all of your settings, click Printer. 8. Make sure Create Adobe PDF is the selected printer. 9. Select PostScript Settings from the Printer Options pop-up, and then select PostScript job from the Format pop-up. Select Binary from the Data Format pop-up and select All from the Font Inclusion pop-up. Note: It is important to include all fonts when you create a PDF le. This helps avoid missing fonts if you send your les to a service bureau.

11. Select other options from the Printers Options pop-up to display different categories and make choices. When you have selected all of your settings, click Save Settings, and then click OK. Your settings will be retained until you save them again. 12. Then, click Save to bring up the Save dialog box. Select a storage folder, enter a name for your PDF le, and then click Save. After clicking Save, the Quark Print dialog is once again displayed.

13. Click Print. When you click Print, Acrobat Distiller runs in the foreground and you are returned to your document. The PDF le is placed in the folder you specied in step 12.

Select Create Adobe PDF from the Printer pop-up

Select the level of PostScript thats appropriate for your PDF from the PostScript pop-up, select Binary from the Data Format pop-up, and select All for Font Inclusion

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Step 3
Streamline your review and markup
Before you start, read this section. This section describes how you can use the Adobe Acrobat 4.0 application to review and mark up PDF les being routed for editorial or design review, before theyre sent to a printer, to create thumbnails that make it easy to preview longer documents, to create bookmarks to easily navigate your documents, and to create digital signatures to protect sensitive information. Acrobat 4.0 includes several tools that let reviewers add different kinds of annotations to PDF documents. For example, a client could use Acrobat to add comments and mark corrections when proong a publication before nal output. Clients dont need the original authoring application, and the annotations they insert dont affect the original content. Note: Once youve created a PDF le, anyone with a Macintosh, Windows, or UNIX computer can open, display, and print the le using the free Acrobat Reader application. Acrobat 4.0 software is required if you want to add annotations and markup or otherwise modify a PDF document. Using electronic annotation and navigation tools for internal and external review Annotation tools Markup tools Thumbnails and bookmarks Digital signatures

STREAMLINE DOCUMENT REVIEW AND MARKUP

Using electronic annotation tools for internal and external review After youve converted a document into a print- or press-optimized PDF le, the le is ready to be printedto a black-and-white or color laser printer, inkjet printer, or digital copier if its a print-optimized le, or to a high resolution imagesetter or platesetter if its a press-optimized le. But a PDF le doesnt have to be sent straight to a printer. Reviewers can use Acrobat softwares versatile annotation and markup tools to add such things as electronic sticky notes and handwritten copyedits to PDF documents, and they can add their comments directly on the PDF documents without modifying the originals.

Annotating and marking up PDF documents Before Acrobat software, the client review process could be long and problematic. Comps and prepress proofs were sent by costly express mail or courier service. If you really wanted to ensure safe delivery, you probably delivered them to your client personally. If you were condent enough to send a comp on disk, you had to make sure your client had all the fonts and graphics used in the document, as well as the correct version of the le and authoring application. And there was still no guarantee the client would see the document as you intended. Acrobat has changed all of that with the single-le convenience of PDF. Now, e-mailing a PDF digital master to clients is a widely accepted improvement to the client review process. You can

save time and money associated with traditional forms of delivery, and you can be sure your client sees your document exactly the way you designed it, with the layout, fonts, and graphical elements intact. The annotation and markup features in Acrobat 4.0 streamline both the internal and external review and approval processes. Reviewers can make extensive remarks directly on your PDF comps. Annotation tools With Adobe Acrobat, you can electronically apply comments such as electronic sticky notes, highlights, strikethroughs, and digital stamps to your Adobe PDF documents. Electronic annotations are a great way to share comments because theyre part of the Adobe PDF le and travel with it.

Add any of several built-in stamps or create your own custom stamps Add sticky notes without affecting the original layer

Use the text markup tools to highlight, strikethrough, or underline text Use the graphic markup tools to add handwritten notes and marks

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S T R E A M L I N E YO U R R E V I E W A N D M A R K U P P R O C E S S

The Notes tool lets you add electronic notes to any page in an Adobe PDF document. Users can open and close, move, resize, and scroll a Note window, which enables reviewers to write extensive editorial or design comments in legible text. These electronic sticky notes are ideal for making extensive, content-oriented annotations. They can be sorted, imported, exported, deleted, and summarized for at-a-glance review.
The name and color of a note can be modied by clicking on a Note and selecting Edit > Properties. Routing a le for edits may result in multiple people adding notes. Each persons notes are easily identiable by their name and/or color. To add a note: 1. Select the Notes tool from the Tool bar.

2. Click where you want to place the note. 3. Enter your comment on the notepad. You can click the note windows close box after youve entered your comment. To delete a note, click on it and then choose Edit > Clear or press the Delete key (Macintosh) or the Backspace key (Windows). Like the Notes tool, the Text Annolets you create a text tation tool annotation on any page in a PDF document and then place it anywhere you want. Unlike a note annotation, a text annotation remains visible on top of a page and cannot be closed. You can specify the font, size, and color of a text annotation, and you have the option of adding a border and a background color to the text eld.

To add a text annotation: 1. Select the Text Annotation tool from the Tool bar by clicking and holding on the Note icon, and selecting the Text Annotation icon. 2. Click and drag a rectangle where you want to place the note. 3. Enter your comment. 4. After youve entered your comment, click outside the rectangle. You can change the font, color, size of a text annotation. To do so, click on a text annotation and then choose Edit > Properties. To delete a text annotation, click on it and then choose Edit > Clear or press the Delete key (Macintosh) or the Backspace key (Windows).

Select Properties from Edit to change color and name for multiple people The Annotation tools (from left): Notes tool, Text Annotation tool, Audio Annotation tool, Stamp tool, and File Annotation tool

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S T R E A M L I N E YO U R R E V I E W A N D M A R K U P P R O C E S S

The Audio Annotation tool lets you record and attach verbal comments to an Adobe PDF document. You must have a microphone attached to the audio port of your computer to record an audio annotation, and your computer must have a sound card to play them. To add an audio annotation: 1. Select the Audio Annotation tool from the Tool bar. 2. Click where you want to place the audio annotation. 3. Click Record in the Audio Annotation dialog box and speak into the microphone. 4. Click Stop when youre done speaking. You can change the color and author of an audio annotation and add a
Annotation Tools Notes tool

description. To do so, click on an audio annotation and then choose Edit > Properties. To delete an audio annotation, click on it and then choose Edit > Clear or press the Delete key (Macintosh) or the Backspace key (Windows). Note (Macintosh): If you are unable to record sound for an audio annotation, open the Sound control panel and make sure that Built In and External Mic are selected in the Input pane.
allows you to The Stamp tool apply a graphic stamp to a document in much the same way you would use a rubber stamp on a paper document. Acrobat includes several built-in stamp designs, such as Approved, and Draft, and you can create and add your own stamps, such as happy faces, to the selection list. After you add a stamp to a page, you have the option to associate a note with it.

To stamp a document: 1. Select the Stamp tool from the Tool bar. 2. Click where you want to place the stamp. To change a stamps graphic, click on it and then choose Edit > Properties. To add a note to a stamp, double-click on it. To delete a stamp, click on it and then choose Edit > Clear or press the Delete key (Macintosh) or the Backspace key (Windows).

lets you The File Annotation tool embed a le at a selected location in a PDF document, so the reader can open it for viewing. Rather than referencing the le, as you would with a link, the le becomes part of the PDF document. Thus, if you move the PDF document to a new location, the embedded le annotation automatically goes with it.

Text Annotation tool

Audio Annotation tool

Stamp tool

File Annotation tool

The Annotation palette lists all annotations in an Adobe PDF le and displays them by type, author, page number, or date.

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S T R E A M L I N E YO U R R E V I E W A N D M A R K U P P R O C E S S

To attach a le: 1. Select the File Annotation tool from the Tool bar. 2. Click where you want to attach a le. 3. Use the Select File to Attach dialog box to locate and select the le you want to attach. 4. Click Open. 5. In the File Annotation dialog box, specify the properties of the annotation and then click OK. When you click on the icon of a le attachment, the le is opened in the originating application if the application is available. To delete a le annotation, click on it and then choose Edit > Clear or press the Delete key (Macintosh) or the Backspace key (Windows). Note: Keep in mind that when you attach a le to a PDF document, the size of the PDF document is increased by the size of the attached le. Attached les can be a PDF le or any application le type.

The Annotations palette lists all of the annotations in a PDF le and sorts them by type, author, page number, or creation date. You can use the Annotations palette to navigate from annotation to annotation, to import, export, and delete annotations, and to search for keywords in annotations. To use the Annotations palette: 1. Choose Window > Show Annotations. 2. Click the right arrow at the top right of the Annotations palette to display the palettes pop-up menu. 3. Choose Rescan Document from the pop-up menu. 4. To sort the annotations, choose Type, Author, Page Number, or Date from the pop-up menu. Graphic and Text Markup tools Adobe Acrobat offers two sets of markup toolsgraphic and text that let you insert copyedits, add handwritten comments, draw

attention to a portion of a page, and more. You can also add a note to a text or graphic markup, if you want. The visual information you convey with a graphic annotation can be purely abstract or highly symbolic. For instance, you might draw an ellipse as an abstract representation of the workow process and attach your comments about the workow in an associated note. Or you might draw a rectangle that encloses a graphic and write your critique on the image in the associated note. Graphic Markup tools The Pencil tool creates a freeform line. You can use this tool to add copyediting symbols, handwritten notes, or hand-drawn graphics. To add a handwritten note/graphic: 1. Select the Pencil tool from the Tool bar. 2. Move the cursor to where you want to begin writing/drawing and then click and drag. You do not have to use one,

Text Markup tools Highlight Text tool

Graphic Markup tools Pencil tool

Strikethrough Text tool

Rectangle tool

Underline Text tool

Ellipse tool

Line tool

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S T R E A M L I N E YO U R R E V I E W A N D M A R K U P P R O C E S S

continuous stroke. You can click, drag, and release the mouse as many times as you want. 3. To nish, click anywhere on the page. You can change the thickness, color, and author of a markup created with the Pencil tool. To do so, click on an existing line and then choose Edit > Properties. To delete a markup created with the Pencil tool, click on it and then choose Edit > Clear or press the Delete key (Macintosh) or the Backspace key (Windows). creates a rectanThe Rectangle tool gle you can position over text or graphics. Select this tool and then click and drag to draw a rectangle. Double click inside the rectangle to reveal the notes attached to that rectangle. creates a circle you The Ellipse tool can position over text or graphics.

The Line tool creates a straight line from two specied points. To add a rectangle, ellipse, or line: 1. Select the appropriate tool from the Tool bar. 2. Move the cursor to where you want to place your graphic markup and then click and drag. You can change the thickness, color, and author of a markup created with the Pencil tool. To do so, click on one of the markups and then choose Edit > Properties. Text Markup tools The Text Markup tools provide several methods for visually marking up text in a document. You can use these annotations by themselves or in conjunction with other annotation types. For example, you may want to highlight or strike

through a section of text, then doubleclick on that highlight to add a Note window to explain your reason for the markup. acts like The Highlight Text tool a felt-tip highlighter pen and lets you draw attention to text by applying a highlight color of your choice. The Strikethrough Text tool draws a horizontal line through selected text handy for indicating text that needs to be deleted. Doubleclicking text with the strikeout markup also brings up a notes window to add your comments. The Underline Text tool adds a line under selected text and also includes a note for adding comments just double click the underlined text. To highlight, strike through, or underline text: 1. Select the appropriate tool from the Tool bar. 2. Move the cursor to the beginning of the text you want to mark up, drag, and then release the mouse button when the text is highlighted. If you want, you can change the color and author of marked-up text. To do so, click on the text and then choose Edit > Properties. To add a note, double-click on the text. To remove the highlight, strikethrough, or underline applied to marked-up text, click on the marked-up text and then choose Edit > Clear or press the Delete key (Macintosh) or the Backspace key (Windows).

The Graphic Markup tools (from left): Pencil tool, Rectangle tool, Ellipse tool, and Line tool.

The Text Markup tools (from left): Highlight tool, Strikethrough tool, and Underline tool.

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THUMB NAI LS AND B OOK MARK S

Navigating Adobe PDF les using thumbnails and bookmarks When you create Adobe PDF documents, its important to provide readers with navigation tools that allow them to move quickly through the pages of a single document and among several documents. Two of Acrobats most useful navigation tools are thumbnails and bookmarks. Thumbnails Thumbnails display miniature previews of the pages in an Adobe PDF document. When thumbnails are displayed, you can double-click on a page preview to display a particular page. To create thumbnails: 1. Choose Window > Show Thumbnails. 2. Choose Create All Thumbnails from the Thumbnail palettes pop-up menu. To remove thumbnails, choose Delete All Thumbnails from the pop-up menu.

Note: Each thumbnail increases le size by roughly 3-4K. Bookmarks A bookmark in an Adobe PDF document behaves like a paper bookmark by allowing you to navigate quickly to a particular page. You can use bookmarks to jump from page to page within a document, to another document (PDF or non-PDF) or to a Web page and more. To display bookmarks, choose Window > Show Bookmarks. To create a bookmark: 1. Choose Window > Show Bookmarks. 2. Navigate to the page and exact view (zoom) you want the bookmark to link to. 3. Choose New Bookmark from the Bookmarks palettes pop-up menu, or

use the quick key specied. The new bookmark is displayed in the palette. 4. Type in the text for the bookmark label and then press Enter. When youre done, you should test the bookmark by navigating to another place in the document and then clicking the bookmark. After clicking on the bookmark, the view should jump to the same exact page and zoom as when you set the bookmark. Follow the same steps to create additional bookmarks. You can click and drag bookmark icons to arrange bookmarks in a hierarchical order, with nested bookmarks, as with sections of a chapter. You can also associate an action with a bookmark. For example, clicking a bookmark can execute a menu command, play a movie or sound, or

The Thumbnails palettes pop-up menu lets you create and delete icons for thumbnails and perform several other page-related tasks, like viewing a specic portion of a page by positioning the zoom window in the thumbnail of the current page.

Acrobats Navigation pane displays separate palettes for bookmarks, thumbnails, annotations, and signatures. In this example, thumbnails are displayed.

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THUMB NAI LS AN D B OOK MAR KS

change the view magnication. To associate an action with a bookmark, click on a specic bookmark and then choose Edit Properties. Use the controls in the Bookmark Properties dialog box to specify an action. To delete a bookmark, click on it and then choose Delete Bookmark from the Bookmarks palettes pop-up menu.

Note: When a viewer clicks on a bookmark, the current zoom magnication is retained unless you specify otherwise when you create the bookmark. To retain the current zoom magnication of a bookmarked page, click on the bookmark, then choose Edit > Properties. Click Edit Destination, then choose Inherit Zoom from the Magnication pop-up menu. Click Set Action to save this change.

The Bookmarks palettes pop-up menu lets you create and delete bookmarks and perform other navigation-related tasks.

The Bookmark Properties dialog box lets you apply an action to a bookmark.

Here you see bookmarks displayed in the Navigation pane. Clicking on a bookmark displays the associated page.

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D I GI TAL SI GNATURES

Using digital signatures Digital signatures act like conventional signatures allowing you to sign off on anything that requires an approval. You can simply attach your signature to the document. In addition, a signature stores information, like the date and time, and allows you to track document versions and validate their authenticity. To create a digital signature prole: 1. Choose Tools > Self-Sign Signatures > Log In. 2. In the Acrobat Self-Sign Signatures Log In dialog box, click New Prole. 3. In the User Attributes area of the Acrobat Self-Sign Signatures - Create New User dialog box, enter your name and whatever other information you want to include in the three optional elds. 4. In the Prole File area of the Acrobat Self-Sign Signatures - Create New User dialog box, enter the path name for the

folder in which you want to store your signature prole or click Browse and choose a folder. Enter a password of at least six characters in the User Password and Conrm Password elds and then click OK. To add a digital signature to a document: 1. Click on the Digital Signature tool in the Tool bar and then click and drag where you want to place your signature. 2. In the Acrobat Self-Sign SignaturesSign Document dialog box you can select an option from the Reason for Signing Document pop-up menu or enter a reason in the eld, and you can enter a location in the Location, e.g. City Name eld. Note: If youre using a third-party signature handler, follow the instructions displayed on screen. You may be prompted to log in to the handler or enter required information.

3. Enter your password in the Conrm User Password eld and then click Save Document. 4. If this is the rst signature added to the document, the Save As dialog box is displayed. Enter a name and choose a location for the le and then click OK. Note: If the Save As dialog box is displayed when you add a digital signature, you end up with two copies of the document: one unsigned and one signed. From this point on, you should use the signed version. To display a list of a documents signatures, click the Signatures tab in the Navigation pane. The Signatures palettes pop-up menu contains several commands for working with digital signatures; the Properties command lets you see the attributes of a digital signature

Digital Signature tool

Choose your prole from the pull-down menu and enter your password in the Acrobat SelfSign Signatures-Log On dialog box.

In the Acrobat Self-Sign Signatures-Create New User dialog box, enter information in the User Attributes and Prole File areas.

In the Acrobat Self-Sign Signatures-Sign Document dialog box, enter information in the Additional Signing Information area (optional), and enter your password in the Conrm User Password le.

The Signatures palette displays a list of all digital signatures attached to a document.

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Step 4
Preight and Printing
Before you start, read this section. When its time to print the PDF les youve created, you can use Adobe Acrobat or the free Acrobat Reader application to output your print-optimized les to black-and-white or color desktop printers. If your pressoptimized color PDF les will be printed on an offset printing press, you can use Adobe Acrobat InProduction to control preight, color separations and conversions, and trim/bleed and trapping parameters in preparation for nal output. Service bureaus, providers of prepress services, and commercial printers that handle PDF les can take advantage of the powerful PDF printing features of Adobe Extreme, which automates prepress tasks and optimizes output speeds and quality by using Adobe PDF and job tickets. Additional Adobe tools for preparing PDF les for output and for printing PDF les Adobe Acrobat InProduction Adobe Extreme Adobe PostScript 3

P R EF LI GHT & P R I NTI NG

Adobe Acrobat InProduction In February 2000, Adobe added another powerful application to the Acrobat family of products. Built for print production professionals, Adobe Acrobat InProduction provides a bridge between design creation and reliable PDF output. InProduction increases workow productivity using a tightly integrated toolset that enables you to control preight, color separations and conversions, and trim/ bleed and trapping parameters within PDF les. InProduction includes ve tools that help you prepare PDF les for nal output: Preight: Analyze and correct problems in PDF les with user-denable proles Trim/Bleed: Dene media, bleed, trim, and art boxes Color Converter: Convert and tag or untag LAB, RGB, and CMYK colors using ICC proles

Separator: Preview and map color plates and output les for separation Adobe in-RIP Trapping: Specify page and zone-based trapping parameters InProduction offers improved workow productivity, increased reliability, and enhanced control in color PDF print production, which means users spend less time dealing with costly, time-consuming errors. Unlike todays piecemeal solutions and workarounds used to complete print production workows, InProduction software provides a robust solution for managing PDF les to nal output. InProduction Preight Online If you want to get a free sample of what InProduction has to offer, you can visit Adobe Acrobat InProduction Preight Online at http://preightpdf.adobe.com/ InProduction Preight is one of ve tools available in InProduction. It provides an in-depth scan of your

PDF les and prepares a detailed report identifying problems. InProduction Preight Online gives individuals and companies 10 trial preights. Without leaving your browser you can upload your PDF les, scan them using Acrobat InProduction Preight, and receive your preight report via e-mail. As a registered company, in addition to use of the site, your companys online Acrobat InProduction Preght Proles are available to owners of Acrobat InProduction through the Directory of Company Preight Proles. Owners of Adobe Acrobat InProduction can easily download preight proles from the Directory of Company Preight Proles for use ofine to generate preight reports. For more information on Adobe Acrobat InProduction, please see Adobes website at www.adobe.com/ inproduction

Adobe Acrobat InProduction Preight Online lets individuals and companies try the preight feature thats part of the commercial version of InProduction.

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Adobe Extreme Adobe Extreme is a printing architecture for service bureaus, prepress and commercial printers. As the fastest, most exible implementation of printing technology, Extreme provides an integrated workow that automates prepress tasks and optimizes output speeds and quality by using Adobe PDF and job tickets. This architecture offers implementation exibility to OEMs while delivering the most scalable, reliable, and productive printing system available for commercial printing environments.

Key Features Integrates prepress workow system and can render to multiple output devices Automates processing of tasks such as imposition, preight, and trapping Enables last-minute correction to Adobe PDF page content and job ticket data Provides distributed digital workow processing (optional)

Supports job rendering across multiple CPUs (optional) Ensures nal output looks just as the designer intended Adobe Extreme is licensed to OEMs for customization within their printing environment, workow, and output devices. Several Adobe OEMs have announced Extreme products. For information about Adobe Extreme and a listing of Adobe OEM partners, visit http://www.adobe.com/ print/pstextreme/main.html.

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AD OB E P OSTSCR I P T 3

Adobe PostScript 3 Adobe PostScript, developed in 1985, is a page-description language for printing and displaying documents that integrate text, graphics, images, and color. PostScript has evolved through successive LanguageLevels 1, 2, and PostScript 3. LanguageLevel 1 includes the initial features and commands or operators of the PostScript language. LanguageLevel 2 expands the functionality of LanguageLevel 1 to include device-independent color and improved memory management. PostScript 3 includes all the features of LanguageLevels 1 and 2, and provides further enhancements, which this document identies. Enhanced Image Technology The following PostScript 3 features enhance image editing and output. Smooth Shading feature renders gradient lls at the resolution of the printing system, reducing print time and improving output quality. Smooth shading signicantly reduces banding from desktop printers and eliminates it entirely on high-resolution devices such as imagesetters and direct-to-plate systems. Masked Images feature replaces complex clipping paths with a raster mask. LanguageLevel 2 commonly dened masked images by drawing a clipping path between the pixels of the source image. This method often resulted in limit check errors when saving or printing complex or multiple clipping paths. The masked images feature in PostScript 3 lets you place images on the page without concern for the constraints of the clipping path.

Instead of mathematically tracing each line segment, the masked images feature indicates which individual pixels in the image should be masked. Selectable Separations feature lets you print color separations, even on lowend monochrome printing systems. A separation is the output that corresponds to one color plate (e.g., cyan, magenta, yellow, or black). In the past, only imagesetters could generate separations as individually imaged pages. Other printing devices depended on the host computer to produce the imaged data for each separation. With selectable separations, you can perform basic proong of separations without having to output to lm, saving time and money. More Gray Levels feature lets you print photo-quality grayscale (256 gray levels) images on monochrome desktop printing systems. Although PostScript interpreters can handle 256 gray levels, most desktop monochrome printers can print only 32 to 72 gray levels. PostScript 3 uses supercells that increase the number of printable gray levels by a factor of four. This technology also helps high-resolution devices such as imagesetters print 4,096 shades of gray in each separation to produce images with smoother blends. In-RIP Trapping lets you use a raster image processor (RIP) to perform trapping rather than a page layout or post-processing application (e.g., DK&A Trapper). You can specify regions on a page, called trapping zones, and specify a set of trapping parameters, then use the RIP to calculate and administer traps for each region. For print service providers, in-RIP trapping saves time and

money by eliminating the need for manual, labor-intensive trapping processes in proprietary and expensive systems. In-RIP trapping is an optional PostScript feature, so not all PostScript 3 devices support it. HiFi Color lets you specify and render more vibrant hues and richer colors than in previous LanguageLevels. The HiFi color specication lets applications such as Adobe InDesign transform data into HiFi color spaces (e.g., Pantone Hexachrome) prior to printing. HiFi color rendering performs color transformations in the PostScript interpreter, reducing print times. Improved Color Control provides greater control for overprinting color components. This feature introduces the DeviceN color space, which allows the composite specication of an arbitrary number of devicedependent color components (e.g., cyan, magenta, and yellow). Previously, to alter only the cyan, magenta, and yellow device color components and leave the black component unaltered, you needed to use the Separations color space, called Device CMYK, once each for cyan, magenta, and yellow component. Advanced Page Processing The following LanguageLevel 3 features enhance print performance: Idiom Recognition converts less efcient LanguageLevel 2 operators (e.g., application-generated contours and iterative shades) into higherquality, faster-printing PostScript 3 operators. Fast Image Printing lets you print raster images in fast draft or near-nal quality modes. This feature optimizes

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images and speeds printing by inserting device-specic halftone values. Improved Font Technology and Extended Font Set The following PostScript 3 features improves font management and increase available fonts: Compact Font Format (CFF) is a compact representation of one or more Type 1 (PostScript) fonts. Unlike previous PostScript font formats, CFF allows multiple fonts to be stored together in a unit called a font set. CFF signicantly reduces required disk space of fonts by using a compact binary representation of fonts and by sharing data that is common to multiple fonts. Chameleon Font Format uses a shape library which allows compact representations of Roman font shapes for book and display faces. Chameleon fonts can be tailored to address the font needs of a device. Extended Font Set increases the number of standard fonts. While there is no standard set of required fonts, Adobe PostScript 3 devices typically use an extended set of 136 fonts that are built into the PostScript interpreter. LanguageLevel 3 has dened a new character in the Symbol font set and has added Central and Eastern European (CE) character encodings to PostScript character sets. Adobe PostScript 3 The evolution of corporate networks and the World Wide Web have profoundly affected the content and quality of communications. The complexity and visual content of documents is no longer limited by the artistic skills of the designer. Corporate intranets and Web sites are being tapped into for creative content that is much more com-

plex than could have been imagined. As creative expression expands to new levels, the quality of the printed output must also rise to the challenge. The Internet has changed not only the dynamics of the creative process but the entire printing workow process. The Internet is used to transmit information electronically while CD-ROMs and servers are used for storing and accessing data. Its often difcult to predict what will be printed because documents can come from many sources. And its equally difcult to predict where they will be printed, because documents can be distributed around the world electronically and printed locally. The printing workow has evolved from creating, printing, copying, and distributing hard-copy documents to creating, electronically publishing, and printing documents on demand. It was clearly time to advance the imaging standard. Adobe PostScript 3: the next generation of Adobe PostScript printing With the introduction of PostScript in 1985, Adobe Systems Incorporated sparked a revolution in how we communicate on the printed page. Since its introduction, Adobe PostScript has become the printing and imaging technology of choice for corporations, publishers, and government agencies throughout the world. In fact, 75 percent of commercial publications are printed on Adobe PostScript-licensed devices, including black-and-white printers, color printers, imagesetters, platesetters, and direct digital printing systems. Adobe PostScript is also found as the display imaging system in some of the most advanced workstations on the market today.

Adobe has continually launched evolutionary and revolutionary solutions for every printing market. With the introduction of Adobe PostScript 3, Adobe once again takes the worldwide imaging standard to the next level with a new and innovative approach to printing. Adobe PostScript 3 takes the PostScript standard beyond a page description language into a fully optimized printing system that addresses the broad range of new requirements in todays increasingly complex and distributed printing environments. By fully integrating Portable Document Format (PDF) an open le format that preserves the visual delity of documents across applications and platforms into Adobe PostScript 3, documents can be delivered electronically and printed directly. A PDF le delivers the single digital master for use in electronic, printed, and cross media workows, ensuring the highest delity across all media. Adobe PostScript 3 delivers targeted benets to its users for whom printing the right document in the right way is critical. In the enterprise, ofce and graphics users will see improved performance and better network integration. In professional applications, graphics arts users will see new creative features. And production users from graphics arts through high-volume printing get increasing reliability and predictability from their printing systems.

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