Page: I

PelicanBaY,CitY of
Income Statement
28'2007
For the Five Months Ending February

CurrentMonth Yearto Date

.rUV€OU€S
33,250.90 16.98 $ 33,250.90 16.98
PropertYTax 46r.24 0.24
46r.24 0.24
Verizon FranchiseTax 87.08 0.04
87.08 0.04
Awin/TrinitY WasteFranchise 0.00 0.00
0.00 0.00
SouthtelCable
19,023.58 9.7r 19,023.58 9.71
Tri-County Electric 0.00
0.00 0.00 0.00
Ski-Wi InternetTower Rentals
1,558.88 0.80 1,558.88 0.80
SalesTax
1,800.25 0.92 1,800.25 0.92
Permits
0.00 0.00 0.00 0.00
Mowing
808.62 0.41 808.62 0.4r
PoliceTraining
0.00 0.00 0.00 0.00
Reno InterlocalAgreement
3,844.3s 1.96 3,844.35 1.96
Fire DepartmentDonations
F. D. Utility Billed Donations 7,500.00 3.83 7,500.00 3.83
Fire DepartmentTarrantCo. s79.40 0.30 579.40 0.30
(3l 5.00) (0.16) (3I 5.00) (0.16)
Fire DepartmentMiscellaneous
F.D. - FundRaisingIncome 2,272.06 1.16 2,272.06 l 16
Fire Dept. Grant Awards 0.00 0.00 0.00 0.00
Animal Control Donations 0.00 0.00 0.00 0.00
Animal VaccinationClinics 0.00 0.00 0.00 0.00
Annual Registration 0.00 0.00 0.00 0.00
Animal Impounds 0.00 0.00 0.00 0.00
Animal RabiesQuarantine 0.00 0.00 0.00 0.00
Animal Neuter/SpayGrant 0.00 0.00 0.00 0.00
Fines/Warrants 58,178.70 29.71 58,178.70 29.71
Court TechnologyFees 0.00 0.00 0.00 0.00
RuildingSecurityFees 0.00 0.00 0.00 0.00
ne PaymentEfficiencyFee 0.00 0.00 0.00 0.00
>eizedPropertyFees 0.00 0.00 0.00 0.00
Boat Launch 0.00 0.00 0.00 0.00
Boat Stalls 482.50 0.25 482.50 0.25
AmbulanceCollections 0.00 0.00 0.00 0.00
Interest 0.00 0.00 0.00 0.00
Miscellaneous 45,132.32 23.04 45,13232 23.04
Returns& Allowances 0.00 0.00 0.00 0.00
Policeimpoundfee 21,183.69 10.82 21,183.69 I 0.82

Total Revenues r95,848.s7 100.00 195.848.57 100.00

Cost of Sales

Total Cost of Sales 0.00 0.00 0.00 0.00

GrossProfit 195,848.57 100.00 195,848.57 r 00.00

Expenses
Mowing 0.00 0.00 0.00 0.00
Bank Charges 0.00 0.00 0.00 0.00
Auto Gas & Oil 357.93 0.18 3s7.93 0.18
Insurance 6,737.00 3.44 6,737.00 3.44
Legal Fees 636.00 0.32 636.00 0.32
Attorney Fees 3,159.49 1.61 3,159.49 l .6l
AccountingFees& Audit I,007.50 0.51 1,007.50 0.51
' .gal Notices 0.00 0.00 0.00 0.00
;ctions 0.00 0.00 0.00 0.00
Office Supplies 1,151.38 0.59 1,151.38 0.59
Computer& Software 3,100.00 1.58 3,100.00 1.58
Postage 195.00 0.10 195.00 0 . r0
For ManagementPurposesOnly
 Page:2

PelicanBaY,CitY of
Income Statement
For the Five Months EndingFebruary28,2007

CurrentMonth Yearto Date

740.00 0.38 740.00 0.38
cquipment Lease 2,769.10 l.4l
2,769.10 |.41
Building & Office Maitenance 13s.76 0.07
r35.76 0.07
Social Security& Medicare 682j1 0.3s
682.1I 0.3s
UnemploymentTaxes 0.95
1,862.29 0.95 1,862.29
Tax CollectionFees 0.00
0.00 0.00 0.00
AdministrationTelePhones
0.00 0.00 0.00 0.00
Insurance
8,820.40 4.s0 8,820.40 4.50
Utilities
0.00 0.00 0.00 0.00
Salaries
ManagementDiscretionaryIncen 0.00 0.00 0.00 0.00
Social Security& Medicare 0.00 0.00 0.00 0.00
Ambulance 0.00 0.00 0.00 0.00
Miscellaneous 8,249.86 4.21 8,249.86 4.21
ConsultingFees 616.66 0.31 616.66 0.31
Asphalt/RoadRepair 0.00 0.00 0.00 0.00
Si g n s 0.00 0.00 0.00 0.00
Maintenance 0.00 0.00 0.00 0.00
Lake PropertyPermit 0.00 0.00 0.00 0.00
Mowing 0.00 0.00 0.00 0.00
Dispatch 7,916.70 4.04 7,916.70 4.04
Auto Gas& Oil 6,022.r4 3.07 6,022.14 3.07
P.D.Telephone 0.00 0.00 0.00 0.00
InvestigativeExpenses 1,028.72 0.53 1,028.72 0.53
ReturnedCheckCharges 0.00 0.00 0.00 0.00
P.D.Office Supplies 1,079.34 0.55 1,079.34 0.55
P.D. WreckerService 8,403.35 4.29 8,403.35 4.29
^omputer TechnologyFund 8s0.00 0.43 850.00 0.43
JmputerSoftware 0.00 0.00 0.00 0.00
Postage 169.85 0.09 r 69.85 0.09
Auto Repairs& Maintenance 6,641.72 3.39 6,641 .72 3.39
Auto Lease 24,540.37 12.53 24,540.37 12.53
Social Securityand Medicare 6,280.60 3.21 6,280.60 3.21
UnemploymentTax 0.00 0.00 0.00 0.00
P.D.Telephone 212.00 0.1I 212.00 0.1I
Repeater 105.00 0.05 10s.00 0.05
Salary- Chief 25,384.48 12.96 25,384.48 12.96
P.D. Reserves 600.00 0.31 600.00 0.3r
Salary- Officers 40,785.96 20.83 40,785.96 20.83
Social Securityand Medicare 0.00 0.00 0.00 0.00
Equipment 2,537.90 1.30 2,537.90 1.30
Equip.Purchases 266.98 0.14 266.98 0.r4
SeizedPropertyExpenditures 0.00 0.00 0.00 0.00
TrainingExpense 61.00 0.03 61.00 0.03
F.D. Gas& Oil 363.01 0.19 363.01 0.19
F.D. - FundRaisingExpense 1,295.90 0.66 1,285.90 0.66
F.D. Dues& Subscriptions 373.40 0.19 373.40 0.l9
F.D. ConsultingFees 0.00 0.00 0.00 0.00
Fire DepartmentSupplies 3tt.7l 0.16 311.71 0.16
F.D. Bldg/Office Maint. 961.86 0.49 961.86 0.49
Grant Match 5,255.12 2.68 5,255.12 2.68
F.D. Utiliries I,106.50 0.56 1,106.50 0.s6
F.D. Building Maintenance 265.58 0.14 265.58 0.14
Uniforms 0.00 0.00 0.00 0.00
Fire DepartmentEquipment 7,529.2s 3.84 7,529.25 3.84
-raining 0.00 0.00 0.00 0.00
Salary 2,250.00 l.l5 2,250.00 l.l5
-hief
Fire DepartmentMiscellaneous 363.90 0.19 363.90 0.19
Social Security& MedicareTax 0.00 0.00 0.00 0.00
UnemploymentTaxes 0.00 0.00 0.00 0.00
For ManagementPurposesOnly
 Page:3

PelicanBaY,CitY of
Income Statement
For the Five Months EndingFebruary28,2007

CurrentMonth Yearto Date

0.00 0.00 0.00 0.00
PersonnlRabiesVac
0.00 0.00 0.00 0.00
Auto Gas and Oil
0.00 0.00 0.00 0.00
Auto Repair& Maintenance
Dues and Subscriptions 0.00 0.00 0.00 0.00
Rabid Animal Testing 0.00 0.00 0.00 0.00
VerterinarianRabiesQuarantin 0.00 0.00 0.00 0.00
Office Supplies 0.00 0.00 0.00 0.00
Postage 0.00 0.00 0.00 0.00
ComputerExpenses 0.00 0.00 0.00 0.00
Postage 0.00 0.00 0.00 0.00
ContractLabor 0.00 0.00 0.00 0.00
KennelsMaintenanceand Equipm 0.00 0.00 0.00 0.00
Animal Food 0.00 0.00 0.00 0.00
Vaccines,Wormers,HW Preventi 0.00 0.00 0.00 0.00
Social Securityand Medicare 0.00 0.00 0.00 0.00
Unemployment 0.00 0.00 0.00 0.00
Telephone 63.96 0.03 63.96 0.03
Uti l i ti es 0.00 0.00 0.00 0.00
Animal Control Expenditures 0.00 0.00 0.00 0.00
Salaries 0.00 0.00 0.00 0.00
Animal Control Contract 8t 0.00 0.41 810.00 0.41
ManagementDiscretionaryIncen 0.00 0.00 0.00 0.00
PersonnelRabiesVaccination 0.00 0.00 0.00 0.00
TrainingExpenses and Membersh 0.00 0.00 0.00 0.00
Miscellaneous 0.00 0.00 0.00 0.00
Legal Fees/Books 0.00 0.00 0.00 0.00
-*ate Court Costs 16,514.01 8.43 16,514.01 8.43
ffice Supplies 388.66 0.20 388.66 0.20
ComputerTechnologyFund r 68.00 0.09 r 68.00 0.09
Building SecurityFund 0.00 0.00 0.00 0.00
Time PaymentEfficiencyFund 0.00 0.00 0.00 0.00
Postage 39.00 0.02 39.00 0.02
Social Securityand Medicare 0.00 0.00 0.00 0.00
Unemployment 0.00 0.00 0.00 0.00
Judge 2,500.00 1.28 2,500.00 1.28
Court Bailiff 300.00 0.15 300.00 0.15
Court Clerk 9,736.75 4.97 9,736.75 4.97
Court ProsecutingAttorney 1,626.21 0.83 1,626.21 0.83
Total Expenses 2 2 5,319.41 l15.05 225,319.41 I15.05

Net Income (29,470.84) (15.05) $ (29,470.84) (15.05)

For ManagementPurposesOnly
 Page:I
PelicanBay Utilities
IncomeStatement
For the Five MonthsEnding February28,2007

CurrentMonth Yearto Date

n€VOIIU€S
Water Sales& RelatedFees 107,449.11 43.62 $ 107,449.11 43.62
Late Charges 12,354.82 5.02 12,354.82 5.02
Connectand DisconnectFees 5,631.58 2.29 5,631.58 2.29
RepairCharges 0.00 0.00 0.00 0.00
New ServiceDeposit 5,075.00 2.06 5,075.00 2.06
New ServiceDepositRefunds 1,294.22 0.53 1,294.22 0.53
Water Tap Fees 0.00 0.00 0.00 0.00
SewerSales 76,907.76 31.22 76,907.76 31.22
SewerTap Fees 0.00 0.00 0.00 0.00
SanitaryTrash Collected 32,250.37 13.09 32,250.37 13.09
Stateand CountyTaxes 2,325.01 0.94 2,325.01 0.94
Fire DepartmentDonationsColl 3,064.00 1.24 3,064.00 1.24
Animal Control DonationsColle 0.00 0.00 0.00 0.00
Refunds 0,00 0.00 0.00 0.00
ReturnedCheckFees 0.00 0.00 0.00 0.00
Checking& SavingsInterest 0.00 0.00 0.00 0.00
MiscellaneousUtilitiesIncome 0.00 0.00 0.00 0.00
-OVER/+SHORT 0.00 0.00 0.00 0.00

Total Revenues 2 4 6,351.87 r00.00 246,351.87 100.00

Costof Sales

Total Costof Sales 0.00 0.00 0.00 0.00

ross Profit 246,351.87 100.00 246.351.87 100.00

Expenses
Water Chemicals 2,056.27 0.83 2,0s6.27 0.83
LaboratoryFees 987.00 0.40 987.00 0.40
SewerTreatmentExpense 5,699.86 2.31 5,699.86 2.31
Trash CollectionFees 26,565.16 10.78 26,565.t6 10.78
Engineering 520.00 0.21 520.00 0.21
ConsultingFees 0.00 0.00 0.00 0.00
Auto Expenses 4,578.21 1.86 4,578.21 1.86
Insurance 4,719.08 r.92 4,719.08 1.92
Legal and AccountingFees 0.00 0.00 0.00 0.00
AcccountCollectionFees 2s4.02 0.10 254.02 0.10
ReturnedCheckCharges 0.00 0.00 0.00 0.00
Office Supplies s39.99 0.22 539.99 0.22
ComputerSoftware 0.00 0.00 0.00 0.00
Postage 835.20 0.34 835.20 0.34
ContractLabor 0.00 0.00 0.00 0.00
EquipmentMaintenance& Purcha 9,248.81 3. tJ 9,248.81 3.75
Suppliesand Parts 9,984.02 4.05 9,984.02 4.05
Social Securityand Medicare 3,370.88 1.5 I 3,370.88 1.37
UnemploymentTaxes 0.00 0.00 0.00 0.00
SalesTaxes 2,617.13 1.06 2,617.13 L06
Telephone 368.32 0.l5 368.32 0.15
Pagers& Mobile Phones 723.94 0.29 723.94 0.29
Electricity 13,737.52 s.58 13,737.52 5.58
Office Utilities 400.00 0.16 400.00 0.16
-ire ProtectionExPense 0.00 0.00 0.00 0.00
.-ltilitiesOffice ManagerSalar 0.00 0.00 0.00 0.00
SecretarySalary 12,867.76 5.22 12,867.76 5.22
OperatorSalary t6,237.76 6.59 16,231.76 6.59
MaintenanceWorkers 13,104.75 5.32 13,104.75 5.32
For ManagementPurposesOnlY
 Page:2
PelicanBay Utilities
Income Statement
For the Five Months Ending February28,2007

CurrentMonth Yearto Date

ManagementDiscretionary Incen 0.00 0.00 0.00 0.00
Education& Books 0.00 0.00 0.00 0.00
Miscellaneous 0.00 0.00 0,00 0.00
ConsultingFees 565.41 0.23 s6s.4l 0.23
Equipment 0.00 0.00 0.00 0.00
Bond Interest 66,668.00 27.06 66,668.00 27.06
Service Charge- C.O. Payments 0.00 0.00 0.00 0.00
Bond Reserve 0.00 0.00 0.00 0.00
Fire DepartmentDonationsPd. 1,930.00 0.78 1,930.00 0.78
Animal Control DonationsPd 0,00 0.00 0.00 0.00

Total Expenses 198.s79.09 80.61 t98.579.09 80.61

Net Income 47,772.78 19.39 $ 47,772.78 19.39

For ManagementPurposesOnly
 MINUTES OF MEETING OF THE
GOVERNING BODY OF
PELICAN BAY

On the l3thdayof February,2007 the Councilof the City of PelicanBay convenedin a

meeting,the samebeingopento thepublicat theregularmeetingplacethereof,in the
city Hall, andnoticeof saidmeetinghavingtime,placeandsubjectthereof,havingbeen
postedasprescribed in article6261-17V.S.C.S.

L CALL TO ORDER. Themeetingwascalledto orderat 7:00p.m.

2. ROLL CALL. Sparks,McWhorter,Reed,Tolbert,HubbertandMayorReedall

present.

3. OPENING PRAYER.

4. CITIZEN PARTICIPATION.

5. REVIEW AND APPROVE THE CITY COUNCIL MINUTES FOR THE

MINUTES FOR JANUARY 8,2007. Sparksmotionedto approvethe minutes
of the previousminutes council meeting. McWhorter 2no,motion passed5 for 0
opposed.

6 . POLICE DEPARTMENT / CODE ENFORCEMENT REPORT. McWhorter

madethe motion to acceptthe police report. Sparks2nd,motion passed5 for 0
opposed.

7 . DISCUSS AND APPROVE PELCIAN BAY POLICE DEPARTMENT

SCHOLARSHIP APPLICATION AND POLICY. McWhorter madethe
motion that we submit this to the city attorney for review and the strike the
eligibility to apply to PelicanBay residentsonly. No 2nd,motion dies. Sparks
madethe motion to acceptPelicanBay Police Dept. Scholarshipapplicantand
policy. Reed2ndmotion,4 for I opposed.

8. FIRE DEPARTMENT REPORT. R.Reedmadethe motion to acceptchief

Stetzel'sreport. Sparks2nd,motion passes5 for 0 opposed.

9 . DISCUSS AND APPROVE A RESOLUTION TO ADOPT MARCH AS

FAIR HOUSING MONTH. Resolution142, Sparksmadethe motion to
approveresolution#I42to adoptMarch as Fair Housing month. R.Reed2nd,
motion passes5 for 0 opposed.

10.DISCUSSAND APPROVE A RESOLUTION TO ADOPT A

CONTRACTOR LOCALITY LOCAL OPPORTUNTTY(SECTION 3)
PLAN. McWhortermademotionthatwe acceptResolution143for the
Contractorlocality local opportunity.Hubbert2no,5for 0 opposed.
11.DISCUSSAND APPROVEA RESOLUTIONTO ADOPT SECTION504
GRIEVANCE PROCEDURBS.Sparksmadethe motionto approvethe
ResolutionI44to adoptSection504grievance
procedures.R.Reed2no,motion
p a sse s5 fo r0 o p p o se d.

12.DISCUSSAND APPROVB A RESOLUTION PROHIBITING THE USE OF

EXCESSIVE FORCE. Resolution145,Hubbertmadethe motionthatwe
approveResolutionProhibitingtheuseof excessive
Force. Sparks2nd,motion
p a sse s5 fo r0 o p p o se d.

13.DISCUSSAND APPROVE A DESIGNATEDDATE FOR A "CLEAN UP

WEEKBND". McWhortermadethe motionthat we tablethis until our March
meeting.Sparks2nd,motionpasses
5 for 0 opposed.

14.DISCUSSAND APPROVE RESOLUTION ESTABLTSHINGA MAy 12,

2007F.LECTION. Resolution146,McWhortermadethemotionthatwe accept
electionMay 12,2007.Sparks2nd,motionpasses
Resolution146establishing 5
for 0 opposed.

15.DISCUSSAND APPROVETHE PURCHASEOF A PUMP HOIST AND

IMPELLER FOR THE LIFT STATION. McWhortermadethe motionthatwe
agreeto thepaymentof a pumphoistandimpellerfor the lift station.McWhorter
amendedthe motion,McWhortermadethe motionthat we agreeto pay invoice
#868andinvoice#871 for thepurchases
for thewastewaterdept. Sparks2nd,
motionpasses5 for 0 opposed.

16.DISCUSSAND APPROVEOF A NEW PUMP FOR 92 ACRE BOOSTER

STATION. McWhortermadethe motionthat we approve.paymentfor the
order#869priceasquoted52276.40.Hubbert2no,motionpassed5 for
purchase
0 opposed.

17.DISCUSSAND APPROVETHE PUBLIC WORKS DIRECTOR TO

CONTRACT THE USE OF AN ASPHALT REPAIR MACHINE FOR
TARRANT COUNTY. Sparksmadethemotionthat we approvepublic works
to contracttheuseof asphaltmachinefrom TarrantCounty.R.Reed2no,motion
p a sse s5 fo r0 o p p o se d.

18.DISCUSSAND APPROVE THE PUBLIC WORKS DIRECTOR TO TAKE

BIDS FOR THE REPLACEMENT OF THE WATER AND PRE,SSURE
TANKS AT THE UTILITY COMPOUND. McWhortermadethe motionthat
shewould like to makethe motionthat we allow the waterdept.supervisorto
of the watertank. Sparks2no,motion
enterinto negotiationsfor the replacement
p a sse d 5 fo r0 o p p o se d.
 19.DISCUSSAND APPROVE A DATE FOR A BUDGET WORKSHOP.
McWhortermadethe motion for the budgetworkshopto be on March 3'dat
10:00.Sparks2nd,motionpasses 5 for 0 opposed.

20. ADJOURNMENT. Themeetingadjourned

at 8:39p.m.

PASSEDAND APPROVED THIS 13THDAY FOR MARCH,2OOT

APPROVED: ATTEST:
 MINUTES OF THE MEETING OF THE GOVERNING BODY
OF PELICAN BAY
FEBRUARY 2O,2OO7
CITY HALL

On the 20thday of February 2007rtheCouncilof the City of PelicanBay convened

in a specialmeeting,the samebeingopento the public at a regular meetingplace
thereof, in the City Hall, and noticeof saidmeetinghavingtime, placeand subject
thereof,having beenpostedas prescribedin article 6261-17V.S. C.S.

1. CALL THE MEETING TO ORDER.

Mayorpro-temSandyTolbertopenedthemeetingat 6:30p.m.

2. ROLL CALL AND DECLARE A QUORUM.

Alderman(s)Tolbert,Sparks,ReginaReedwerepresent.Hubbertcamein at
6:32p.m.Mayorpro-temdeclareda quorum.

Tom Reed,McWhorterwereabsent.

3. REVIEW, DISCUSSAND APPROVETHE RESIGNATION OF CITY

SECRETARY DIANE HESTER.
Sparksmadethe motionto acceptCity SecretaryDianeHester'sresignation
for
February28,2007,andwill put on 1099to be ableto comein andhelpwhereis
needed.R.Reed2"othemotion.
4 for 0 opposed

4. REVIEW, DISCUSSAND APPROVEFOR DIANE HESTER TO BE PUT

ON CONTRACT LABOR.
Sparksmadethe motionto approvefor DianeHesterto be on contractlabor.
R.Reed2nothe motion.
4 for 0 opposed

5. REVIEW, DISCUSSAND APPROVETHE RESIGNATION FOR GAIL

WAITS.
R.Reedmadethe motionto acceptthe resignation
for Gail Waits. Hubbert2nd
themotion.
4 for 0 opposed

6. REVIEW, DISCUSSAND APPROVE TO ADD REGINA REED TO THE

SIGNATURE CARDS FOR ALL THE CITY ACCOUNTS.
Sparksmadethe motionto addReginaReedto the signature. Hubbert2ndthe
motion.
4 for 0 opposed
 7. REVIEW, DISCUSSAND APPROVE TO GRANT AUTHORITY TO THE
MAYOR TO INTERVIEW, HIRE AND X'IRE.
Sparksma{e the motionto grantauthorityto the mayorto interview,hire andfire.
R.Reed2"othemotion.

8. ADJOURNMENT
Sparksmadethe motion to adjournthe specialmeeting. Reed2ndmadethe
motion.

MAYOR PRO-TEM TOLBERT ADJOURNED THE MEETING AT 6:43

P.M.

PASSEDAND APPROVED THIS THE 13rHOF MARCH,2007.

APPROVED: ATTEST:
 MINUTES OF THE MEETING OF THE GOVERNING BODY
OF PELICAN BAY
FEBRUARY 2O.2OO7
CITY HALL

On the 20thday of February 2007rtheCouncilof the City of PelicanBay convened

in a specialmeeting,the samebeingopento the public at a regular meetingplace
thereof, in the City Hall, and noticeof saidmeetinghavingtimeoplaceand subject
thereof,having beenpostedas prescribedin article 6261-17V.S. C.S.

1. CALL THE MBETING TO ORDER.

Mayorpro-temSandyTolbertopenedthemeetingat 6:30p.m.

2. ROLL CALL AND DECLARE A QUORUM.

Alderman(s)Tolbert,Sparks,ReginaReedwerepresent.Hubbertcamein at
6:32p.m.Mayorpro-temdeclareda quorum.

Tom Reed,McWhorterwereabsent.

3. REVIEW. DISCUSSAND APPROVETHE RE,SIGNATIONOF CITY

SECRETARY DIANE HESTER.
Sparksmadethemotionto acceptCity Secretary DianeHester'sresignation
for
February28,2007,andwill put on 1099to be ableto comein andhelpwhereis
needed.R.Reed2"dthemotion.
4for 0 opposed

4. REVIEW. DISCUSSAND APPROVEFOR DIANE HESTER TO BE PUT

ON CONTRACT LABOR.
Sparksma4ethemotionto approvefor DianeHesterto be on contractlabor.
R.Reed2nothemotion.
4 for 0 opposed

5. REVIEW, DISCUSSAND APPROVETHE RESIGNATION FOR GAIL

WAITS.
R.Reedmadethemotionto accepttheresignation
for Gail Waits. Hubbert2no
themotion.
4 for 0 opposed

6. REVIEW, DISCUSSAND APPROVE TO ADD REGINA RE,EDTO THE

SIGNATURE CARDS FOR ALL THE CITY ACCOUNTS.
Sparksmadethe motionto addReginaReedto the signature. Hubbert2ndthe
motion.
4 for 0 opposed
 7. REVIEW, DISCUSSAND APPROVETO GRANT AUTHORITY TO THE
MAYOR TO INTERVIEW, HIRE AND FIRE.
Sparksmadethe motionto grantauthorityto the mayorto interview,hire andfire.
R.Reed2"othemotion.

8. ADJOURNMENT
Sparksmadethe motionto adjournthe specialmeeting.Reed2ndmadethe
motion.

MAYOR PRO-TEM TOLBERT ADJOURNEDTHE MEETING AT 6:43

P.M.
 MINUTES OF MEETING OF THE
GOVERNING BODY OF
PELICAN BAY

On the 13thdayof February,2007 the Councilof the City of PelicanBay convenedin a

meeting,the samebeingopento the public at the regularmeetingplacethereof,in the
city Hall, andnoticeof saidmeetinghavingtime, placeandsubjectthereof,havingbeen
postedasprescribed in article626I-17V.S.C.S.

l. CALL TO ORDER. Themeetingwascalledto orderat 7:00p.m.

2. ROLL CALL. Sparks,McWhorter,Reed,Tolbert,HubbertandMayorReedall

present.

3. OPENING PRAYER.

4. CITIZEN PARTICIPATION.

5. REVIEW AND APPROVE THE CITY COUNCIL MINUTES FOR THE

MINUTES FOR JANUARY 8,2007. Sparksmotioned. to approvethe minutes
of the previousminutescouncilmeeting.McWhorter2no,motionpassed5 for 0
opposed.

6 . POLICE DEPARTMENT / CODE ENFORCEMENT REPORT. McWhorter

madethe motion to acceptthe police report. Sparks2nd,motion passed5 for 0
opposed.

7 . DISCUSS AND APPROVE PELCIAN BAY POLICE DEPARTMENT

SCHOLARSHIP APPLICATION AND POLICY. McWhorter madethe
motion that we submit this to the city attorney for review and the strike the
eligibility to apply to PelicanBay residentronly. No 2nd,motion dies. Sparks
madethe motion to acceptPelicanBay Police Dept. Scholarshipapplicantand
policy. Reed 2ndmotion, 4 for I opposed.

8 . FIRE DEPARTMENT REPORT. R.Reedmade the motion to acceptchief

Stetzel'sreport. Sparks2nd,motion passes5 for 0 opposed.

9. DISCUSS AND APPROVE A RESOLUTION TO ADOPT MARCH AS

FAIR HOUSING MONTH. Resolution142, Sparksmadethe motion to
approveresolution#I42 to adoptMarch as Fair Housing month. R.Reed2nd,
motion passes5 for 0 opposed.

10.DISCUSSAND APPROVE A RESOLUTION TO ADOPT A

CONTRACTOR LOCALITY LOCAL OPPORTUNITY (SECTION 3)
PLAN. McWhortermademotionthatwe acceptResolution143for the
Contractorlocality local opportunity.Hubbert2no,5 for 0 opposed.
11. DISCUSSAND APPROVE A RESOLUTION TO ADOPT SECTION 504
GRIEVANCE PROCEDURES.Sparksmadethe motionto approvethe
Resolutionl44to adoptSection504grievance
procedures.R.Reed2no,motion
p a sse s5 fo r0 o p p o se d.

12.DISCUSSAND APPROVE A RESOLUTION PROHIBITING THE USE OF

EXCESSIVE FORCE. Resolution145,Hubbertmadethe motionthat we
approveResolutionProhibitingthe useof excessiveForce. Sparks2nd,motion
pa sse s5 fo r0 o p p o se d.

13.DISCUSSAND APPROVEA DESIGNATEDDATE FOR A "CLEAN UP

WEEKEND". McWhortermadethe motionthat we tablethis until our March
meeting.Sparks2nd,motionpasses
5 for 0 opposed.

14.DISCUSSAND APPROVE RESOLUTTONESTABLISHING A MAy 12,

2007ELECTION. Resolution146,McWhortermadethe motionthat we accept
Resolution146establishing
electionMay 12,2007.Sparks2nd,motionpasses
5
for 0 opposed.

15.DISCUSSAND APPROVETHE PURCHASEOF A PUMP HOIST AND

IMPELLER FOR THE LIFT STATION. McWhortermadethe motionthatwe
agreeto the paymentof a pumphoistandimpellerfor the lift station. McWhorter
amendedthe motion,McWhortermadethemotionthat we agreeto pay invoice
#868andinvoice#871for the purchasesfor the wastewaterdept. Sparks2nd,
motionpasses5 for 0 opposed.

16.DISCUSSAND APPROVEOF A NEW PUMP FOR 92 ACRE BOOSTER

STATION. McWhortermadethemotionthatwe approve.payment for the
purchase
order#869priceasquoted52216.40.Hubbert2no,motionpassed5 for
0 opposed.

17.DISCUSSAND APPROVE THE PUBLIC WORKS DIRECTOR TO

CONTRACT THE USE OF AN ASPHALT REPAIR MACHINE FOR
TARRANT COUNTY. Sparksmadethe motionthat we approvepublic works
to contractthe useof asphaltmachinefrom TarrantCounty. R.Reed2nd,motion
p a sse s5 fo r0 o p p o se d .

18.DISCUSSAND APPROVE THE PUBLIC WORI(S DIRECTOR TO TAKE

BIDS FOR THE REPLACEMENT OF THE WATER AND PRESSURE
TANKS AT THE UTILITY COMPOUND. McWhortermadethe motionthat
shewould like to makethe motionthat we allow the waterdept.supervisorto
of the watertank. Sparks2no,motion
enterinto negotiationsfor the replacement
pa sse d 5 fo r0 o p p o se d .
 19.DISCUSSAND APPROVE A DATE FOR A BUDGET WORKSHOP.
McWhortermadethe motion for the budgetworkshopto be on March 3'dat
l0:00. Sparks2nd,motionpasses5 for 0 opposed.

20. ADJOURNMENT. The meetingadjournedat 8:39p.m.

PASSEDAND APPROVED THIS 13THDAY FOR MARCH. 2OO7

APPROVED: ATTEST:

City Secretary
 NOTICE OF A
SPECIAL MEETING
OF THE GOVERNING BODY
OF PELICAN BAY

Noticeis herebygiven that a SpecialMeetingof the City Council of the City of PelicanBay
will be held on Tuesday,February 20,2007at 6:30 P.M. in the City Hall at 1300Pelican
Circle,PelicanBay, Texas,at which time the followingsubjectswill be discussed,to wit:

t. CALL TO ORDER

2. ROLL CALL AND DECLAREQUORUM.

REVIEWAND ACCEPTTHE RESIGNATIONOF THE CITY SECRETARY.

a. REVIEWAND CHANGETHE STAUSOF DIANE HESTERFROM CITY SECRETARYTO

CONTRACTLABOR.

5. REVIEWAND ACCEPTTHE RESIGNATIONOF THE COURTCLERK.

6. REVIEWAND APPROVEA RESOLUTIONGRANTINGFIDUCIARYAUTHOzuTY.

DISCUSSAND GRANT THE MAYOR THE AUTHOzuTYTO INTERVIEWAND HIRE OFFICE

PERSONNNEL ON AN INTERIM BASIS.

ADJOURNMENT.

I, the undersignedauthority, do hereby certifii that the aboveNotice of a SpecialMeeting of the

Governing Body of the City of Pelican Bay is a true and correct copy of said Notice and that I
posted a true and correct copy of said Notice on the bulletin board, in the City Hall in Pelican
Bay, Texas, a place convenientand readily accessibleto the generalpublic at all times and said
notice was posted on February 16,2007, at 2:00 O'clock P.M., and remained so posted
continuouslyfor at least72 hours precedingthe scheduledtime of the meeting.

Dated this the 15th day of February 2001.

ThomasTolbert,
Citv of PelicanBay
 ry{:*bfu$$s
60q) WESTERN Place. Sure 200 TELEPHoNE: (817) 332-2580
I-30 Ar BRYANT-InvwRoeo Ton Fn-eB: (800)318-3400
Fonr Wornr, TEx^s 76lU -4654 Fncsrrr.rn-e:
GIT 332-4740
elaaL: [email protected] DENToN: (94O)383-2674
-nEBSITE: WWW.TOASE.COM
^".,rrr*"* ! "r,rrrt""r* Mrrno: (972) 434-3834
DEr.{roN

GEoRGEA. STAPLES,JR.
[email protected]

February
20,2007

Tom Reed,Mayor
Crrv or Pprrceu BRv
1300PelicanCircle
Azle,Texas76020

Re: BarnettGatheringAgreement

Dear Mayor Reed:

I have enclosedthe original andthreecopiesofthe above-referencedagteement.Pleasehave

the council authorize the agreement,executethe original and each copy and return them to me.

Pleasenote that the amount of the check is larger than we discussedbecausethey added
anotherpipeline.

If you have any questions,pleasedo not hesitateto call.

Yourstruly,

MflWMadw/rnn
GeorgeStaples

GAS:sdr
3067.001
0CI1004682 0000016
B A RNE T T G A T H E R IIIG, L P FOR TW OR TH .TE X A S76102-6298 817-885-2195

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l,i'.C-lilECK,
810 FioustonSt. - Fort Worth, Texas 76102-6298 64-1278/61 1
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FIFTY-1 'HREE CENTS
VOID AFTER90 DAYS
TO THE VENDOR
ORD E ROF
CITY OF PELI CAN BAY, TEXAS

13 OO PEL I CAN CI RCLE

PEL ICAN B AY, TX 76020

SIGNATUFlE
AUTHOFIZED

ilrE E L lilr tiot, L I I l? 8 8 r: il' I e q q0I ?E 5 ?tt'

 O F F I G E O F R URAL COM M UNIT Y AF F AIRS
Rick Peny E xecuti ve Gommi ttee
Governor Mi chael Waters. C hai r
D av i d Al der s W al l ac e K l us s mann
C h a r le sS. ( Ch a r lieSto
) ne C h a r l e sB u t t s Ly di a R angel S aenz
E x e c u tive Dir e cto r N i c k iH a r l e l k e S ugg
C a r o lH a r r e l l P atri c k W al l ac e

February26,2007

The HonorableTom Reed

Mayor,Cityof PelicanBay
1300PelicanCircle
Azle,Texas76020

Subject: 200712008
CommunityDevelopment FundApplication
Supplemental
Fund/CommunityDevelopment

Dear MayorReed:

The Officeof RuralCommunityAffairsregretsto informyou that the applicationsubmittedby the city of PelicanBay to the
Texas Community DevelopmentBlock Grant Program (TxCDBG) for funding under the 200712008Community
Development Fund/CommunityDevelopment Supplemental Fundhas beendisqualified for the followingreason.

The city of Pelican Bay did not use the 200712008CommunityDevelopmentFund/ Community Development
rpplementalFund (CD/CDS)application guideand forms. Therewere significant changesin the 200712008 CD/CDS
cycle and the new proceduressupersededthosepublishedin all previousapplication
application guides(page 1 of the
200712008 CD/CDS ApplicationGuide). The new applicationcontainsnew sectionsand forms includingthe Project
lmpactInformation addressesthe scoringcriteriaand the Objectivesand Outcomessectionwhich is a
whichspecifically
new requirement from the U.S.Department of Housingand UrbanDevelopment.Withoutthis information, the application
is consideredsubstantiallyincomplete. ORCA will not consider applicationsthat are incomplete,received after the
deadline,or that lack informationneededby TxCDBG staff to make determinations concerningthe eligibilityof each
activity(page3 of the 200712008
application TxCDBGCD/CDSFundApplication Guide).

It is unfortunatethat the city and the city's applicationpreparerwere unawareof the applicationchanges. ORCA made
every effortto inform all partiesinvolvedin the TxCDBG programabout the changes. The noticeof the application
workshopswas sent to all TxCDBG eligibleapplicantsand the notice informedthe public about the new electronic
application format. Five application workshopswere held in June 2006 at variouslocationsthroughoutthe state. The
cnangesrn the 2007i2A08CD|CDSapplicatic.rn at each of ilre 2CA720OBO;'ganizational
was iriso cjiscussed Regional
ReviewCommitteemeetings.Additionally, two meetingswere held with interestedparties(eligibleentities,consultants,
engineers,COGs)in May 2006 to offera previewand get feedbackon the new application format.

As statedon page I and 3 of the 2007-2008CommunityDevelopmentFund/ CommunityDevelopmentSupplemental

Fund, applications that are not completeor do not meet programrequirements will be subjectto disqualification.In
observanceof our publishedapplicantproceduresrequirements and in orderto providea fair granteeselectionprocess
for the applicantsthat have met all of the 200712008
TxCDBGapplication submissionrequirements, the city of Pelican
Bay mustbe disqualified.

M a in Office F i el d O ffi c es
O. Box 12877 Ph o n e : 5 ' 12 -936-6701 Al i c e: 361- 661 - 1 665 Lev el l and: 806-897-11 13
Aus t in, T X 7 8 7 1 1 F a x: 5 1 2 -936-0776 Bed i as : 936- 395- 2456 N ac ogdoc hes 936-560-4188
T o ll F r e e ; 8 0 0 -544-2042 Kou ntz e: 4 09 - 246 - 8547 Sw eetw ater : 325-236-9672
1700 N . C o n g r e s s A v e . , Ste 2 2 0 Em a il: o r ca @ o r ca .state.tx.us LaGr ange 97 9- 96 8- 54 1 7 Ver n on: 940-553-3560
Aus t in, T X 7 8 7 0 1 We b : www.o r ca .state.tx.us
 .re Honorable
TomReed
February26,2007
Page2

lf you have any questionsconcerning

this determination,
Program,preasecontactme at s12-g:r-6-isgo or aboutthe TexascommunityDeveropment
or Markwyatt at s12_g36_672s. BrockGrant
Sincerely,

Community
Oe,,^'-
dlia C-ardena5i Dr-Tector
Development

OC:MW:tjf

cc: Lawrenceand Associates

NorthCentralTexasRRC
AppticationFile
Februarya;!,zoOl

Office of Rural CommunityAffairs

Attention: Mark Wyatt
P.O.Box 12877
Austin,Texas787II-2877

RE: City of PelicanBay TCDP Application

Dear Mr. Wyatt:

The City of PelicanBay respectfullyrequestsan appealregardingthe disqualification

of the city's applicationto the 200712008Community DevelopmentBlock Grant Program.
The City offers the following information in supportof this appeal.

The City will show that the Office of Rural Community Affairs' websiteprovided
inaccurateand misleadinginformation relativeto the applicationrequiredfor the 200712008
Community DevelopmentBlock Grant Programfunding cycle. The City will show that a
requestwas made for a current applicationto be mailed to the city's grant administrator.
Finally, the City will arguethat the applicationsof the previousand current funding cyclesare
not substantivelydifferent and, therefore,shouldbe allowed under thesespecific
circumstances.

The City of PelicanBay has contractedwith Lawrence& Associatesfor many yearsto

compile applicationsto the Texas Community DevelopmentProgramand when funded,to
administerthe grant funds associatedwith the projects. During this past funding cycle, the
City againrequestedthe assistanceof Ms. JessicaKaltenbachwith Lawrence& Associatesto
assistin the compilation of their 200712008application. Ms. Kaltenbachwas not able to
attend the workshop that was held closestto the DFW region due to a conflict with a
previously scheduled(and publicized) public hearing in another client city which was on the
opposite side of the Metroplex. However, when Ms. Kaltenbachrealized the conflict between
the two scheduledevents, she called an ORCA representativeto obtain advice on the matter.
The ORCA representative,Ms. Julie Hartley, statedthat workshops were recommendedsince
changeswere being made to the application; however, that the applications would be made
availableonline. Becausetheseworkshopsare not mandatoryand Ms. Kaltenbachhad a
previously publicized engagement,sherequesteda copy of the applicationin eitherpaper
copy or electronicformat to be sent. Ms. Hartley explainedthat they could not do that. Ms.
Hartley reiteratedthat the applicationswould be availableonline. Becausethe public hearing
had beenadvertisedand there was no one elseto attendin the absenceof Ms. Kaltenbach,Ms.
Kaltenbachdecidedto attendher prior engagementwhich precludedher attendanceat the
applicationworkshop.

Based on the information sharedduring the phone conversationbetween Ms.

Kaltenbachand Ms. Hartley, when Ms. Kaltenbachbeganto preparethe city's application,
shevisited the ORCA website online to be surethat shewas utilizing the correctapplication
form. The Office of Rural Community Affairs websitepage
http://www.orca.state.tx.us/index.php/Community+Development/Grants+o226*Fundine
provides information regardingthe variousprograms,including the Community Development
and Community DevelopmentSupplementalFund programs. Next to theseprogramsis listed
and the applicationdeadlinedate(8/31/06),
the availability date of the application(6130106)
as well as a link to connectto the applicationform itself. This link directly opensan
applicationform; however,the applicationform that is openedis the form that has beenused
in the previousfunding cycle. This erroneouslink was a principle reasonthat Ms.
Kaltenbachcompiled her applicationbasedupon the previously acceptedapplicationformat.

After careful review of the new (200712008)application,the City would contendthat

this application has changedprimarily in format rather than in required content. There is only
one section that was specifically addedto the current application which is not explicitly
required in the previous application. The Project Impact Scoring section requires information
pertainingto supportdocumentationfor the proposedproject including TCEQ notices,EPA
notices,etc. Arguably, the City of PelicanBay's proposedstreetimprovementsproject does
not and would noi have this type of information. Shouldthe departmentuphold the City's
appeal,the City would be happy to transfer the information currently provided in the
application submitted to ORCA to the new application format. No changesto the original
information would be made.

Pleasecontactme or Ms. JessicaKaltenbach(9721442-6578)

if you have any
questionsor concernsregarding this appeal. I requestthat the City be informed as quickly as
possibleregardingthe dispositionof this matter.

Sincerely,

elican Bay
fto TEw
Cc: North Central Texas Council of Governments
City of PelicanBay
Assistant Chief / Fire Marshal

BASICFUNCTION

Assistthe FireChiefin management andoperations of FireDepartment

personnelat scenesof fires,emergencymedicalcallsand hazardousmaterials
and public
program.Administers,and directscitywidefire prevention/inspection
information/educationprograms.

NATUREAND SCOPE

Underthe directionof the FireChiefthe AssistantChief/FireMarshalwill be

accountable for long-range planning,programdevelopment and management,
and coordination of the followingprogramsfor the protectionof publicproperty
and lives:Administers,superyisesand directscitywidefire prevention/inspection
and publicinformation/education programs.Directsand monitorsallfire/loss
prevention/investigation activitiesand otheractivitiesrequestedby the FireChief:

1. FireFightinqand Emerqency Services- Providesthe capability to controland

extinguishfireswith the leastpossiblelossof life or property.Provideemergency
medicalcareto victimsof accidents,disasters,or suddenillnesses.

2. HazardousMaterialsControl- Providesresponseto spillsand other

emergenciesand inspectionand controlof use,storageand transportation
of
hazardousmaterials.

3..Qommunications- Providesthe capability

to receiveemergencycalls,
dispatch,and maintainlocationsand statusof emergencyresponseunits,
maintaincommunications amongFireand EMSpersonnelin the field.

5. Directsand monitors-allfire/losspreventionlinvestigation
activities.

6. Fire Prevention- Providesand conductsscheduledand complaintrelated

Inspectionsof new and existingconstruction and reportedhazardsto ensure
residentialand commercialstructuresmeetappropriatecodesfor watersupply,
access,occupantes€pe, sprinklersystems,smokeand heatdetectionsystems,
etc. Provideinspectionof existingstructuresfor FireCodeand BuildingCode
complianceand identificationof frequentand seriousviolators.

7. Fi_reInvestiqation-. Directsand monitorsallfirellossprevention/investigation

activities. Investigateto determinefire causesand originand reportfindingsof
all possiblearsoncasesto the FireChief,TarrantCountyFire Marshaland
PelicanBay PoliceChief.
8. Administration/Services
- Assistthe FireChiefin budgeting,policyand
proceduresdevelopment,administration and coordination
with otherCity
Departments;monitorsand reportson fire trendresearchand analysis.

9. Assuresnew and old commercialand new residentialconstructionmeetsCity

FireCodesthroughplanreviewand inspections.
 NOTICE OF AN OPEN HEARING AND A MEETING
OF THE GOVERNINGBODY
OF PELICAN BAY
N o t i c e i s h e r e b y g ive n th a t a r e g u la r m e e tin g o fth c C i ty C ounci l ofthe C i ty ofP el i can B ay w i l l be hel d on Tuesday, February 13,2007
et 7:00 P.M. in the City Hall at 1300 Pelican Circle, Pelican Bay, Texas, at which timr the following subjccts will be discussed,to wit:

I. CA LL T OOR D E R

2, RO LL C A L L AN D D EC L AR EQU O R U M.

WORKSHOPSESSION- 6:30P.M.
Discussionof ConsentAgendaItems.

SESSION- 7:00P.M.

3. P LE D G E O F A L L EGIA N C E

4. CITIZEN PARTICIPATION.

5. CO NSE N T A G E N D A:

A. REVIEW AND APPROVETHE CITY COUNCIL MINUTES FOR THE PREVIOUSMEETINGS.

6. POLICE DEPARTMENT/ CODE ENFORCEMENTREPORT,

7, REVIEW, DISCUSSAND APPROVEPELICAN BAY POLICE DEPARTMENT SCHOLARSHIP

APPLICATIONAND POLICY.

8. FIREDEPARTMENTREPORT.

9. REVIEW DISCUSSAND APPROVEA RESOLUTIONTO ADOPT MARCH AS FAIR I{OUSING MONTH.

IO. REVIEW, DISCUSSAND APPROVEA RESOLUTIONTO ADOPT A CONTRACTOR LOCALITY LOCAL

OPPORTUNITY(SECTION3) PLAN.

II. REVIEW, DISCUSS,AND APPROVEA RESOLUTIONTO ADOPT SECTION 504 GRIEVANCE

PROCEDURES.

12. REVIEW, DISCUSS,AND APPROVEA RESOLUTIONPROHIBITING THE USE OF EXCESSIVEFORCE.

13. REVIEW, DISCUSS,AND APPROVEA DESIGNATEDDATE FOR A "CLEAN UP WEEKEND".

AND APPROVEA RESOLUTIONESTABLISHINGA MAY I2,2OOIELECTION.

14. REVIEW,DISCUSS,

15. REVIEW, DISCUSS,AND APPROVETHE PURCHASEOF A PUMP HOIST AND IMPELLER FOR THE
LIFT STATION.

16, REVIEW,DISCUSS,AND APPROVEOF A NEW PUMP FOR 92 ACRE BOOSTERSTATION.

17. REVIEW, DISCUSS,AND APPROVETHE PUBLIC WORKS DIRECTOR TO CONTRACT THf, USEOF AN
ASPHALT REPAIR MACHINE FROM TARRANT COUNTY.

18. REVIEW, DISCUSS,AND APPROVETHE PUBLIC WORKS DIRECTOR TO TAKE BIDS FOR THE
REPLACEMENT OF THE WATERAND PRESSURETANKS AT THE UTILITY COMPOUND.

19. DISCUSSAND APPROVEA DATE FOR A BUDGETWORKSHOP.

20. CITIZENPARTICIPATION.

2I. ADJOURNMENT.

authority,do herebycertifythattheaboveNoticeof Meetingof theGoverning

I, theundersigned Bayis a
Bodyof theCity of Pelican
true and correctcopy of said Noticeand that I posteda true and correctcopy of said Noticeon the bulletin board, in the City Hall in
PelicanBay,Texas,a placeconvenient and readilyaccessible to the generalpublicat all timesand saidnoticewss postedon February
9 th,2 00 7,a t5:0 0O ' c locP,
k M . , andr em aineds opo s t e d c o n t i n u o u s l y f o r a t l e a s t T 2 h o u r s p r e c e d i n g t h e s c h e d u l e d t i me o fth e m e e ti n g .
Dated this the 9th day of

aflTolbelt. M
Citv of PelicanBav
 Pagel of2

CityAdmin

From: "JessicaKaltenbach"<[email protected]>
To: "Cityof PelicanBay"<[email protected]>
Sent: Wednesday, February28,20075:03PM
Attach: Appealletter.doc
Subject: TCDPapplication

You may or may not have alreadyreceiveda notice from the Office of Rural
Community Affairs regardingthe disqualificationof your 200712008TCDP
application. I would like to take a moment to explain what hashappenedand
why.

As part of eachbi-annualapplicationprocess,ORCA holds several

applicationworkshopsacrossthe state. This year was the first year that I
was not able to attendthe workshop that was held closestto the DFW region
due to a conflict with a previously scheduled(and publicized)public
hearingin a client city which was on the oppositeside of the Metroplex.
However, when I realizedthe conflict betweenthe two scheduledevents,I
called an ORCA representativeto obtain advice on the matter. The ORCA
representative, Ms. Julie Hartley, statedthat workshopswere recommended
sincechangeswere being madeto the application;however,that the
applicationswould be made availableonline. Becausetheseworkshopsare
not mandatoryand I had a previously publicizedengagement,I requesteda
copy of the applicationin either paper copy or electronicformat be sent.
Ms. Hartley explainedthat they could not do that. Ms. Hartley reiterated
that the applicationswould be availableonline. Becausethe public hearing
had beenadvertisedand there was no one elseto attendin my absence,I
decidedto attendthe public hearingwhich precludedmy attendanceat the
applicationworkshop.

Basedon the information sharedduring the phoneconversationbetweenMs.

Hartley and myself, when I beganto preparethe city's application,I
visited the ORCA websiteonline to be surethat I was utilizing the correct
applicationform. The Office of Rural Community Affairs websitepage
Irttp://wrvw,orc_a,sta1e,!x.qs/indgx,p-hp/Coryr.n1unity+_Dev-glo_pmentlGrar$.g+_.o/e26+Ijundi
ng providesinformation regardingthe variousprograms,including the
Community Developmentand Community DevelopmentSupplementalFund programs.
Next to theseprogramsis listed the availability dateof the application
(6130106) and the applicationdeadlinedate(8/31106),as well as a link to
connectto the applicationform itself. This link directly opensan
applicationform; however,the applicationform that is openedis the form
that hasbeenusedin the previous funding cycle. This erroneouslink was
a principle reasonthat I compiled the applicationbasedupon the previously
acceptedapplicationformat.

After careful review of the new (2007/2008)application,I

believe that the application has changedprimarily in format rather than in
requiredcontent. There is only one sectionthat was specificallyaddedto
the currentapplicationwhich is not explicitly requiredin the previous
application. The ProjectImpact Scoring sectionrequiresinformation

3tst2007
 Page2of2

pertainingto supportdocumentationfor the proposedproject including TCEQ

notices,EPA notices,etc. Arguably, this information is includedin the
attachmentssection of the application that we submitted.

I would like to file an appeal with ORCA on behalf of the City and present
theseargumentsas causefor consideration.An appealletter is attached
for your considerationand review. Pleaselet me know how you would like to
proceed.

I would also like to expressmy deepestand most humble apologiesfor this

problem. I assureyou that I will do everythingin my power to recti$r the
situation,if at all possible.

Regards,

JessicaKaltenbach
Lawrence& Associates
9721442-6s78
972/442-6598(fax)

3t5t2007
0 2 /1 5 ,i 200? 03: 45 F AX 8113321233 AIl I !'
A LLE \' ,/' f,tU LLE l l /i l I11T0l lao02/0v2

I{ONORAtsIJEJA}'ES R. T{II.SON
iITJDGE, 371ST DTSTRICT COITRT
IERRA}TT COUNTY, TEXAS

PERSONAI

Bo rn in Fort W orth, T e x a s , De c e mb e r 8 , 1 9 5 5 . G re w u p
i n Ar' l i n rrf o n -
4* I15 9v Ar , TexaS . Ma rrie d A my Wils o n in 1 9 9 1 a n d
h:tra fn r r r nh'i l dran

EDUCfr,TTON

Attended A rlington pu b lic s c h o o l-s . I 9 1 4 g ra d u a t re o f

La mar High S chooL. A t t e n d e d T CJ C a n d UT A a n d e a rn e d a
Ba chelor of A rts degre e 1 n S p e e c h in 1 9 7 8 . G ra d u a t e d
fr om California W est, e rn L , a w S c h o o l in S a n Die q o i-n
t989.

q4PLqTMENT

fn 1989 I started my o wn L a w f irm. S o L e p ra c t it io n e r

in ali areas of l-aw wirh a g re a t e mp h a s is a n c i la rg e
p e rcentage of caseloa d p ra c ' E ic in g in c rimj-n a l c o u rt s _
El ected judge of the 3 7 L s t Dis t ric t Co u rt in L 9 9 4 .
Took office January I t 1 9 9 5 . S e rv e d a s Dis t ric t Judge
fo r tweLve years, hea rin g e v e ry t h in g f ro m mis d e me a n o rs
to capital murder. P re s id e d o v e r s e v e ra l h ig h p ro f ile
cases includinq the in f a mo u s " win d s h ie ld " case-

COMMT'NTTY

G ave free legal advic e t o T o u g h L o v e P a re n t s . Me mb e r

o f the B oard of Dlrect , o rs , Texas G irl-s Ch o ir. Me mb e r
of the Tarrant County J u v e n iJ -e B o a rd , B o a rd o f Crimin a l
Ju dges, B oard of Dist ric t Judges, U 01' Goat
Scholarship Commlttee , a n d Co wt o wn O p t imis t s , Me mb e r o f
the B oard of Directors , F a milie s o f Mu rd e r V ic t ims ,
Ch airman of the Mansf ie ld L a w e n f o rc e me n t Ce n t e r P o lic y
an d Review Comrni.ttee, Re c ip ie n t o f t h e Un iv e rs it y of
Te xas at A rl-ington Dis t in g u is h e d A lu mn i A wa rd 2 0 0 2 ,
School of Liberal A rt s -
 Welcometo
SquigglyPark
Rules
Daily Parkhours: 8 a.m.until dusk

This is YOURPark,help keepit clean

PlaySafeand Enjoy

NO Glasscontainers
NO Alcohol
NO Pets
NO Openfires
NO Over night camping

Portablegrills are allowed

Disposeof all trash in containers
Park in designatedareaor a city hall

city is not responsiblefor injury or loss,play at your own risk

Destructionto park equipmentcouldresultin a fine

{I wiII be discussing with the city attorney if an Ordinance will need

to be drafted and approved for the rrles siated above, and will
research for any Recreation/Government codes we may need to
follow.)

Thank you,
Renee'McWhorter
City of Pelican Bay
AssistantGhief/ Fire Marshal

BASICFUNCTION

Assistthe FireChiefin management and operationsof Fire Department

personnelat scenesof fires,emergency medicalcallsand hazardousmaterials
and public
program.Administers,and directscitywidefire prevention/inspection
programs.
information/education

NATUREAND SCOPE

Underthe directionof the FireChiefthe AssistantChief/FireMarshalwill be

accountablefor long-rangeplanning,programdevelopmentand management,
and coordinationof the followingprogramsfor the protection of publicproperty
and lives:Administers,superyisesand directscity widefire prevention/inspection
and publicinformation/education programs.Directsand monitorsallfire/loss
prevention/investigationactivitiesand otheractivitiesrequestedby the FireChief:

1. FireFiqhtinqand Emerqencv Services- Providesthe capability to controland

extinguishfireswith the leastpossiblelossof life or property.Provideemergency
medicalcareto victimsof accidents,disasters,or suddenillnesses.

2. HazardousMaterialsControl- Providesresponseto spillsand other

emergenciesand inspectionand controlof use,storageand transportation
of
hazardousmaterials.

3. Communications- Providesthe capabilityto receiveemergencycalls,

dispatch,and maintainlocationsand statusof emergencyresponseunits,
maintaincommunications amongFireand EMSpersonnelin the field.

5. Directsand monitors-all fire/lossprevention/investigation

activities.

6. Fire Prevention- Providesand conductsscheduledand complaintrelated

Inspections of newand existingconstructionand reportedhazardsto ensure
residentialand commercialstructuresmeetappropriatecodesfor watersupply,
access,occupantescape,sprinklersystems,smokeand heatdetectionsystems,
etc. Provideinspectionof existingstructures
for FireCodeand BuildingCode
complianceand identificationof frequentand seriousviolators.

7. Fire Investiqation-. Directsand monitorsall fire/lossprevention/investigation

activities. Investigateto determinefire causesand originand reportfindingsof
all possiblearsoncasesto the FireChief,TarrantCountyFireMarshaland
PelicanBay PoliceChief.
8. Administration/Services
- Assistthe FireChiefin budgeting,policyand
proceduresdevelopment,administration and coordination
with otherCity
Departments;monitorsand reportson fire trendresearchand analysis.

9. Assuresnew and old commercialand new residentialconstruc'tion

meetsCity
FireCodesthroughplanreviewand inspections.
 O F F I G E OF RURAL GOMMUNITYAFFAIRS
Rick Perry E xecuti ve Gomm i ttee
G o v er n o r l vl l chaelWaters, C hai r
D avi d A l ders W al l ac e K l us s mann
CharlesS. (Charlie)Stone C harl es B utts Ly di a R angel S aenz
Executive Director N i cki H arl e l k e S ugg
C arol H arrel l P atri c k W al l ac e

F e b rua r2y6 ,20 0 7

The Honorable Tom Reed

Mayor,Cityof PelicanBay
1300PelicanCircle
Azle,Texas76020

Subject: 200712008
CommunityDevelopment
Fund/CommunityDevelopment
Supplemental
FundApplication

Dear MayorReed:

The Officeof RuralCommunityAffairsregretsto informyou thatthe application

submittedby the city of PelicanBay to the
Texas Community DevelopmentBlock Grant Program (TxCDBG)for funding under the 200712008Community
Development Fund/CommunityDevelopment Supplemental Fundhas beendisqualifiedfor the followingreason.

The city of Pelican Bay did not use the 200712008CommunityDevelopmentFund/ Community Development
jupplemental Fund (CD/CDS)applicationguide and forms. There were significantchanges in the 200712008CD/CDS
applicationcycle and the new proceduressupersededthosepublishedin all previousapplicationguides(page 1 of the
200712008CD/CDS ApplicationGuide). The new applicationcontainsnew sectionsand forms includingthe Project
lmpactInformation whichspecifically
addressesthe scoringcriteriaand the Objectivesand Outcomessectionwhich is a
new requirement from the U,S.Department of Housingand UrbanDevelopment.Withoutthis information, the application
is consideredsubstantially incomplete. ORCA will not considerapplications that are incomplete,receivedafter the
deadline,or that lack informationneededby TxCDBG staff to make determinations concerningthe eligibilityof each
activity(page3 of the 200712008
application TxCDBGCD/CDSFundApplication Guide).

It is unfortunatethat the city and the city'sapplication

preparerwere unawareof the application
changes. ORCA made
every effort to inform all partiesinvolvedin the TxCDBG programabout the changes. The noticeof the application
workshopswas sent to all TxCDBG eligibleapplicantsand the notice informedthe public about the new electronic
applicationformat. Five application workshopswere held in June 2006 at variouslocationsthroughoutthe state. The
changesin the 2007nA08 CDICDSapplication was also discussedat each of the 2OO72OA8 Or'ganizational
Regional
Review Committeemeetings. Additionally,two meetingswere held with interestedparties(eligibleentities,consultants,
engineers,COGs)in May 2006 to offera previewand get feedbackon the new application format.

As statedon page 1 and 3 of the 2007-2008CommunityDevelopmentFund/ CommunityDevelopmentSupplemental

Fund, applications that are not completeor do not meet programrequirements will be subjectto disqualification.ln
observanceof our publishedapplicantproceduresrequirements and in orderto providea fair granteeselectionprocess
for the applicantsthat have met all of the 200712008
TxCDBGapplication submissionrequirements, the city of Pelican
Bay must be disqualified.

M a in Off ice Fi el d Offi ces

P. O . Bo x 1 2 E 7 7 Ph o n e : 5 12 - 936-6701 A l i ce: 361-661 -1 665 Level l and: 806-897-11 13
A us t in, T X 7 8 7 1 1 F a x:5 1 2 - 9 36-6776 B edi as: 936-395-2456 N acogdoches 936-560-4188
T o ll F r e e : 8 OO- 544-2O42 K ountze: 409-246-8547 S w eetw ater: 3?5-236-9672
1700 N. C o n g r e s s A v e . , Ste 2 2 0 Em a il: o r ca @ o r ca .st ate.tx.us LaG ra nge: 979-968-541Z V ernon: 940-553-3560
A us t in. T X 7 8 7 0 1 We b : www.o r ca .state.tx.us
ihe Honorable
Tom Reed
February26,2007
Pa g e 2

!l you have any questionsconcerning

this determination,
or aboutthe TexasCommunityDevelopment
BlockGrant
Program,pleasecontactme at 512-936-7890 or MarkWyattet 512-936-6T25.
Sincerely,

/{l,*rwufr,eo^,*
Community
Development

OC:MW:tjf

cc: Lawrence andAssociates

NorthCentralTexas
RRC
Application
File
 A;t,ZOOl
February

Office of Rural Community Affairs

Attention: Mark Wyatt
P.O. Box 12877
Austin. Texas 787 ll-287 7

RE: Cify of PelicanBay TCDP Application

Dear Mr. Wyatt:

The City of Pelican Bay respectfullyrequestsan appealregardingthe disqualification

of the city's applicationto the 2007/2008CommunityDevelopmentBlock Grant Program.
The City offers the following information in supportof this appeal.

The City will show that the Office of Rural Community Affairs' website provided
inaccurateand misleadinginformation relativeto the applicationrequiredfor the 200712008
Community Development Block Grant Program funding cycle. The City will show that a
requestwas made for a current application to be mailed to the city's grant administrator.
Finally, the City will argue that the applications of the previous and current funding cycles are
not substantivelydifferent and, therefore,shouldbe allowed under thesespecific
circumstances.

The City of Pelican Bay has contractedwith Lawrence& Associatesfor many yearsto
compile applications to the Texas Community Development Program and when funded, to
administer the grant funds associatedwith the projects. During this past funding cycle, the
City againrequestedthe assistanceof Ms. JessicaKaltenbachwith Lawrence& Associatesto
assistin the compilation of their 200712008application. Ms. Kaltenbachwas not ableto
attend the workshop that was held closestto the DFW region due to a conflict with a
 previously scheduled(and publicized) public hearing in another client city which was on the
oppositeside of the Metroplex. However,when Ms. Kaltenbachrealizedthe conflict between
the two schedulecievents, she called an ORCA representativeto obtain advice on the matter.
The ORCA representative,Ms. Julie Hartley, statedthat workshopswere recommendedsince
changeswere being made to the application; however, that the applications would be made
availableonline, Becausetheseworkshopsare not mandatoryand Ms. Kaltenbachhad a
previously publicized engagement,sherequesteda copy of the applicationin eitherpaper
copy or electronicformat to be sent. Ms. Hartley explainedthat they could not do that. Ms,
Hartley reiteratedthat the applicationswould be availableonline. Becausethe public hearing
had beenadvertisedand there was no one elseto attendin the absenceof Ms. Kaltenbach,Ms.
Kaltenbach decided to attend her prior engagementwhich precluded her attendanceat the
applicationworkshop.

Based on the information sharedduring the phone conversationbetween Ms.

Kaltenbachand Ms. Hartley, when Ms. Kaltenbachbeganto preparethe city's application,
shevisited the ORCA website online to be surethat shewas utilizing the correctapplication
form. The Office of Rural Community Affairs website page
http://www.orca.state.tx.us/index.php/Communit]'+Development/Grants+o%26+Fundine
provides information regardingthe variousprograms,including the Community Development
and Community Development SupplementalFund programs. Next to theseprograms is listed
the availability date of the application(6130106)
and the applicationdeadline date(8131/06),
as well as a link to connect to the application form itself. This link directly opensan
applicationform; however,the applicationform that is openedis the form that has beenused
in the previous funding cycle. This erroneouslink was a principle reasonthat Ms.
Kaltenbachcompiled her applicationbasedupon the previously acceptedapplicationformat.

After careful review of the new (200712008)application,the City would contendthat

this application has changedprimarily in format rather than in required content. There is only
one sectionthat was specifically addedto the currentapplicationwhich is not explicitly
requiredin the previous application. The ProjectImpact Scoringsectionrequiresinformation
 pertainingto supportdocumentationfor the proposedprojectincludingTCEe notices,EpA
notices,etc. Arguably,the City of PelicanBay's proposedstreetimprovementsprojectdoes
not *d would noi havethis type of information. Shouldthe departmentupholdthe City,s
appeal,the City would be happyto transferthe informationcurrentlyprovidedin the
applicationsubmittedto ORCA to the new applicationformat. No changesto the original
informationwould be made.

Pleasecontactme or Ms. Jessica

Kaltenbach
(9721442-6578)
if you haveany
questionsor concernsregardingthis appeal.I requestthatthe City be informedasquickly as
possibleregardingthe dispositionof this matter.

Sincerely,

Mayor, Ci
fto rEw
Cc: North Central Texas Council of Governments