Speed Skating Canada

PROCEDURES AND REGULATIONS

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LAST REVISION: JUNE 2012

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Preamble ..................................................................................................................... 25 Purpose ....................................................................................................................... 26 Interpretation ............................................................................................................... 27

SECTION A Governance ............................................................ 31

A1 A2 A3 A4 A5 A6 A7 Buisiness of the corporation ........................................................................... 31 Membership .................................................................................................... 32 Meeting of the members ................................................................................. 37 Board of Directors .......................................................................................... 42 Officers ........................................................................................................... 44 Standing Committees ..................................................................................... 45 Protection of Directors, Officers and Others ................................................... 55

SECTION B Competitions and Events Regulations .................. 57

Preamble ..................................................................................................................... 57 B1 Age Categories ............................................................................................... 58 B2 Activities and distances .................................................................................. 60 B3 Authorization of Skaters Entry into Competitions and Events ....................... 62 B4 Sanctions ........................................................................................................ 62 B5 SSC Championships ...................................................................................... 67 B6 Ability Sanction ............................................................................................... 73 B7 Age Class Sanction ........................................................................................ 74 B8 Selection/InternationalSanction ...................................................................... 76 B9 Festival Sanction ............................................................................................ 78 B10 Marathon Sanction ......................................................................................... 79 B11 Special Regulations for Canada Winter Games ............................................. 79 B12 Special Regulations for North American championships ................................ 80

SECTION C Racing Rules ............................................................ 81

C1 C2 C3 C4 C5 C6 C7 C8 C9 C10 Purpose .......................................................................................................... 81 Tracks ............................................................................................................. 81 Timekeeping ................................................................................................... 83 Skaters Responsibilities................................................................................. 84 Officials ........................................................................................................... 84 Special Rules for Short Track Competitions ................................................... 90 Special Rules for Long Track Mass Start Competitions ................................. 91 Special Rules for Olympic Style Competitions ............................................... 92 Special Rules for Marathon ............................................................................ 93 Special Regulations for Special Olympics ...................................................... 95

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SECTION D Safe and Welcoming Environment......................... 97

D1 D2 D3 D4 D5 D6 D7 Purpose .......................................................................................................... 97 Protective Padding ......................................................................................... 97 Skaters Equipment ........................................................................................ 100 Protective Equipment For On-Ice Officials ..................................................... 106 Medical Personnel and Equipment ................................................................. 107 Ice Surface ..................................................................................................... 109 Special Guidelines and Regulations for Outdoor Competitions and Events ............................................................................... 110

SECTION E Records .................................................................... 113

E1 E2 E3 E4 Recognition of Records .................................................................................. 113 Conditions for Recognition of Records Skated in Canada ............................. 114 Conditions for the recognition of Records Skated Outside of Canada ............................................................................. 115 Conditions for the Recognition of North American Records ........................... 115

APPENDICES .................................................................................. 117

Appendix A1 Appendix A2 Appendix A3 Appendix B1 Appendix B2 Appendix C1 Appendix C2 Appendix C3 Appendix D1 Appendix D2 Appendix D3 Appendix D4 Appendix D5 Appendix D6 Appendix D7 Appendix D8 Appendix D9 Appendix D10 Appendix D11 Appendix D12 Appendix D13 Appendix D14 Information on the use of the SSC Logo .......................................... 117 Schedule of Fees ............................................................................. 118 AGM Hosting Schedule .................................................................... 119 Alliance Between United States Speedskating and Speed Skating Canada ...................................... 120 SSC Hosting Policy on World Championships ................................. 121 Track Diagrams Long Track .......................................................... 123 Track Diagrams for 30mx60m ice surfaces...................................... 123 Track Diagrams for 26mx60m ice surfaces...................................... 123 Level 1 Short Track Crash Protection (Competition) ........................ 124 Level 2 Short Track Crash Protection (Competition) ........................ 125 Level 3 Short Track Crash Protection (Competition) ........................ 126 Level 4 Short Track Crash Protection (Competition) ........................ 127 Level 1 Short Track Crash Protection (Practice) .............................. 128 Level 2 Short Track Crash Protection (Practice) .............................. 129 Level 3 Short Track Crash Protection (Practice) .............................. 130 Level 4 Short Track Crash Protection (Practice) .............................. 131 Level 1 Long Track Crash Protection ............................................... 133 Level 2 Long Track Crash Protection ............................................... 134 Level 3 Long Track Crash Protection ............................................... 135 Level 4 Long Track Crash Protection ............................................... 136 Level 5 Long Track Crash Protection ............................................... 137 Temperature Guidelines for Outdoor Competitions .......................... 138

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PREAmBLE
Speed Skating Canada (SSC) is responsible for the organization, coordination and administration of the sport of speed skating in Canada for the betterment of the sport and all its participants. In so doing, SSC will carry out all of its activities and conduct its business consistent with its vision, the stated core values of the organization and the fundamental principles of the Long Term Participant and Athlete Development Model (LTPAD) and the True Sport Movement in an effort to ensure developmentally appropriate programming for participants in every stage of development. SSC is committed to providing a fully aligned and integrated continuum of programming allowing participants to develop and achieve personal excellence in every stage of development. The following Procedures and Regulations are designed to ensure that all policies, procedures, rules and regulations are executed in a fair, safe, developmentally appropriate manner, consistent with SSCs core values and the principles of True Sport. Moreover, decisions shall be made considering Canadian Sport for Life and SSCs Long Term Participant and Athlete Development Model as the framework for principled, values based decision making with regards to athlete and participant development. These models anchored in the belief that each participant is different, with individual needs and rates of development; are athlete/participant centered; and focused on the holistic development of all participants. In its relentless pursuit of excellence, SSC fully embraces Kaizen, the Japanese industrial philosophy of continuous improvement and as such recognizes the need to regularly review and revise procedures and regulations and programs to ensure that participants are consistently provided with a positive experience and the best training and competition environment possible.

Speed Skating Canada Core Purpose

SSC organizes and co-ordinates the sport of speed skating in Canada for the betterment of the sport and its members.

Speed Skating Canada Core Values

Core values describe the values, which members collectively hold, not what some group feels members should believe. Core values are constant, regardless of how the environment changes and are a primary reference to inform the decision making process. Core values are what SSC, in its essence, stands for; they are not operating practices or program strategies. When displaying official markings of/or affiliating with Speed Skating Canada members are committing to uphold these values through their actions. Information regarding the use of the SSC logo is available in Appendix A1. Sport is an apprenticeship for life; SSC will foster an environment through which sport will provide a forum through which learning can occur for all participants; Concerning all policies, activities, and decisions, participants act with respect for others; All participants in SSC activities will act with integrity; SSC programming recognizes excellence of effort; SSC will foster a safe and healthy environment; In all activities, policies and programming SSC will demonstrate that it values volunteerism. 2012-2013 PROCEDURES AND REGULATIONS | SPEED SKATING CANADA 25

True Sport Principles for Sport

At the heart of True Sport is a simple idea: good sport can make a great difference. As a proud member of the True Sport movement SSC believes in the difference that sport can make in the everyday lives of Canadians; to achieve this, sport must first and foremost provide a positive experience for participants. Speed Skating Canada recognizes the True Sport Principles for Sport as a guiding light in defining the sport experience and proudly displays the True Sport Lives Here Patch on all events and materials, which embody the principles of good sport common to all Canadians. Go For It Always rise to the challenge and discover how good you can be. Play Fair Play honestly and obey the rules. Winning is only real when competition is fair. Respect Others Respect teammates, competitors and officials both on the field and off. Win with dignity and lose with grace. Keep It Fun have a good time, keep a positive attitude, and contribute to a positive atmosphere. Stay Healthy Respect your body. Keep in shape. Avoid unsafe activities. Give Back Do something that helps your community

PURPOSE
Consistent with the core values and principles stated in the Preamble, and with the Bylaws and governance structure of SSC these procedures and regulations outline the responsibilities and authority of SSCs Board of Directors, Officers, Committees (Standing and Ad-Hoc) and Staff. These procedures and regulations also outline the rights, obligations and benefits of Members, in support of the development, management, and promotion of developmentally appropriate programs consistent with SSCs Core Purpose.

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INTERPRETATION
All questions of policies, proceadures, regulations and guidelines contained in this section of the procedures and regulations manual must be directed to the Director General for action by the President, the Board of Directors or the relevant Standing Committee, as appropriate.

Definitions
For purposes of reference and interpretation of these procedures and regulations, the following definitions will apply. The related French term indicated in brackets is to be used in all French documentation. Branch Association/ Federation (Association/ Fdration membre) Canadian Skater (Patineur Canadien) Head Office (Sige Social) Hosting Grant Shall mean the organization which SSC recognizes in accordance with its By-laws as governing the sport of speed skating in each of the Provinces and Territories of Canada. A Canadian skater is a skater eligible to represent Canada at International competition as defined by ISU Regulations. Refers to Speed Skating Canadas headquarters located in the City ofOttawa, in the Province of Ontario. Grants issued by SSC with a specific purpose of assisting Competition/Event Organizers in hosting a competition that meets the minimum requirements of SSC. The ISU refers to the International Skating Union, the international governing body of the sport of speed skating. Long track refers to skating done on an oval track 200m or greater, traditionally practiced on 400m ovals. Long track includes both mass start and Olympic style racing. LTPAD refers to Speed Skating Canadas Long Term Participant and Athlete Development Model. The LTPAD model is the framework for decision making guiding developmentally appropriate programming that is athlete centered, coach driven and administratively supported based on the Canadian Sport for Life LTAD model. The LTPAD model stresses the need for an individualized, holistic approach to developing participants of all ages, which is guided by biological growth, development and maturation and not chronological age. Refers to racing in a pack where 2 or more skaters start on the same line at a given time. Time is recorded, but it is head to head competition which determines the winner with the winner being the first skater to cross the finish line. Members are individuals or organizations who pays or has had fees paid to Speed Skating Canada.

ISU (ISU) Long Track (Longue Piste) LTPAD (Dltpa)

mass Start (Dpart En Groupe)

member (membre)

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Olympic Style (Style Olympique)

Olympic style refers to long track racing, which is raced in pairs against the clock. Skaters compete in individual lanes, changing lanes each lap to even the distance. Olympic style is the discipline recognized as Speed Skating by the ISU. Participants refers to individual active in any capacity within speed skating including employees, directors, coaches, officials, volunteers, skaters and all other members of SSC engaged in the business and activities of SSC. The term photo finish equipment denotes a system that records the order of finish in such a way that it can be reproduced immediately after the race concerned. Refers to the process through which Speed Skating Canada identifies, assesses, controls and minimizes all aspects of risks arising from its business and activities. A selection competition is defined as any competition used for the purpose of selection to a Speed Skating Canada team for either short track or long track. Short track refers to skating done in an arena on a track of 111.12m or less in size and is raced mass start. Several skaters will race together on a track where the first person across the line wins. A skating season delineates the competition period for a given year. A skating season begins on July 1st of any given year and runs through to June 30th of the following year. For example, the season beginning on July 1st 2009 would be defined as the 2009-2010 skating season. In general terms most competitive events within a season occur between August and March. SSC refers to Speed Skating Canada, within these procedures and regulations SSC may also be referred to as the Corporation. The SSC website refers to Speed Skating Canadas official website. The SSC website is registered under the following domain names: English: [Link] French: [Link] Staff are individuals whos services are retained for the purposes of carrying out the business of the association or corporation.

Participants (Participants)

Photo Finish Equipment Risk management

Selection Competition (Comptition De Slection) Short Track (Courte Piste)

Skating Season

SSC (Pvc) SSC Website (Site Web Pvc)

Staff (Employ)

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Numbering
Numbering System The following alpha-numeric numbering system shall identify sections, articles and specific procedures and regulations within the following manual. Numbering Level Section Sequence A, B, C, D... Description Sections are assigned UPPERCASE sequential lettering in alphabetic order. Should sections be removed, section numbering is to be revised to reflect the removal of a section. Sequential numbers assigned by subsection. These numbers are restarted at the beginning of each section. Sequential numbers starting at 100 are used. A new number is to be assigned to each specific regulation. Some regulations require specific clauses to specify varying conditions. Lowercase sequential lettering in alphabetic order is to be used. When a regulation contains a single clause, no letter is assigned. Appendices are referenced by section followed by a number noting the order of appendices for the specific section. Numbering will restart when a new section letter is introduced.

Subsection

1, 2, 3, 4...

Regulation

-101, -102, -103, -104... a, b, c, d...

Regulation Clauses

Appendices

A1, A2, B1, B2

Referencing Regulations When referencing specific regulations, regulation numbers shall be referenced in the following order: Section, Subsection, Regulation, and Regulation Clause with a dash (-) separating the subsection and regulation numbers as presented in the following example. Section A, Subsection 3, Regulation 203, Clause a shall be written as follows: A3-203a

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SECTION A | GOVERNANCE
A1 | BUISINESS OF THE CORPORATION
A1-100 Finance Procedures

A1-101 | Budgeting The Board of Directors shall ensure that appropriate guidelines are established to allow all Standing Committees and SSC Staff to prepare and submit budgets in a timely fashion. The Treasurer shall present a consolidated Corporation budget to the Board for its approval. A1-102 | Emergency Powers The Board of Directors is empowered to suspend any or all program activities if anticipated revenues are not forthcoming or cannot be guaranteed in advance of project/program implementation. A1-103 | Financial Controls The Board of Directors exercises the ultimate financial control by virtue of the powers of budget approval vested in the Board. A1-104 | Contracts In keeping with By-laws of the Corporation, all contracts must be approved by the Board of Directors. A1-105 | Payments (Expenses, Honoraria, and Salaries) Any payment is governed by the following: Officers, Board of Directors and Committee Members Travelling expenses of the Directors in attending the AGM or Board meetings or travelling expenses of any committee or committee member in attending a meeting when such expenses are authorised by the President may be paid by the Corporation. No expenses will be considered for any meeting or function that has not been properly called by the President or Committee Chairs, unless otherwise approved by the Board of Directors. Directors and Committee members will be specifically advised in advance of all meetings as to expense status; Corporation Staff Corporation staff travelling on Corporation business within approved budget constraints and in accordance with the rates in effect shall be paid with approval of the Director General.

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A1-106 | Budget Reallocation SSC presently works under a system of responsibility budgeting, whereby the individuals responsible for the expense of funds are also responsible for ensuring that the years expenses do not exceed the amount budgeted. SSC is divided into six (6) areas of responsibility, delineated by program, those being: High Performance Short Track High Performance Long Track Competitions Development Coaching Development Officials Development Club and Membership Development Each of these program areas has a Chair who is responsible (with the input of their respective committees) for budget maintenance. The budgets for the six (6) areas are developed at the committee level, based upon the Policies and Procedures of the Corporation, and brought to the Board of Directors for approval. Once the Board has approved the program budgets, there should be no interference in the program budgets by the Board of Directors (excepting the possibility of exogenous variables). This dictum is based upon the management principle that states, When agreement is reached, the budget becomes a commitment between the Board of Directors and the Standing Committee. The Standing Committee is to accomplish the planned objectives within the spending limits specified in the budget, and the Board is committed to regarding such an accomplishment as representing satisfactory performance. The only instances where a responsible Board should interfere with the administration of a program budget would be if the committee was not adhering to the Policies, Procedures or Regulations of the Corporation, or if actual revenues were to be less than expected. Nevertheless, under any circumstance, the Board must be notified of any internal reallocation of funds (i.e. within any program budget).

A2 | mEmBERSHIP
A2-100 Branch membership

A2-101 | Branch members The following provinces and territories are eligible to form an Association/Federation eligible for Branch membership in SSC: Alberta British Columbia Manitoba New Brunswick Newfoundland and Labrador Northwest Territories Nova Scotia Nunavut Ontario Prince Edward Island Quebec Saskatchewan Yukon Territory

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A2-102 | Branch Charter SSC shall issue to each Branch a Charter confirming the Branchs territorial jurisdiction and conditions of membership and this shall remain in force as long as annual dues are paid. A2-103 | Branch By-Laws Branches shall supply annually, a copy of their latest Constitution, By-laws and Procedures and Regulations to the SSC Head Office. Documents are to be submitted in an electronic format no later than December 31st of a given season by way of SSCs on-line Data Management System. A2-104 | Branch Association/Federation Annual Dues The annual dues of each active Branch of SSC shall be established from time to time by the SSC Board of Directors and ratified by the Members at an AGM. Dues shall be payable within thirty (30) days of an invoice being sent to the Branch. Payment shall be directed to the SSC Head Office. A2-105 | Unpaid Dues If the dues of any Branch are unpaid two (2) months after the due date, the member shall be suspended. If such dues remain unpaid six (6) months after the next SSC AGM, the Branch Association shall be expelled from SSC. Any Branch suspended or expelled may be reinstated at the discretion of the Board of Directors upon payment of arrears. A2-106 | membership Reallocation In the event that any Branch of Speed Skating Canada is expelled from Speed Skating Canada, its membership and territorial jurisdiction may be re-allocated at the discretion of the Board of Directors.

A2-200

Ordinary members

A2-201 | Forms of Ordinary membership There shall be six (6) forms of Ordinary Membership: a) Elite: A skater who competes in international and/or domestic sanctioned competitions, e.g., SSC national championships (age-class, junior, senior) qualifiers, Canada Cups, North Americans, Canada Winter Games and selection events in Canada. b) Competitive: A skater who competes in any other SSC or branch sanctioned competition. c) Participant: A skater who is a member of a Canadian speed skating club who does not compete in a sanctioned event. d) Associate: A member of a Canadian speed skating club who contributes as a coach, official, volunteer or parent who does not participate as a skating member. e) Introductory: A skater who participates in a Learn to Skate or Student program of no more than sixteen (16) weeks conducted by clubs to provide the participant with an introduction to speed skating. f) Special Event: A skater who participates in an individual sanctioned competition or special event. PROCEDURES AND REGULATIONS | SPEED SKATING CANADA 33

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A2-202 | Citizenship To be a Competitive Member of Speed Skating Canada, individuals must be Canadian citizens or Landed Immigrants. A2-203 | Registration Branches in collaboration with club administrators shall be responsible for registering all members of their province or territory with SSC and for observing all SSC procedures, requirements and exemptions for such membership by way of SSCs on-line Data Management System. Branches may place additional minimum requirements on members as is developmentally appropriate and/or required by law within their jurisdiction. A2-204 | membership Fees Affiliated Branch Associations/Federations shall pay an annual fee to SSC for each Ordinary and Special Events Member in an amount that shall be established from time to time by the SSC Board of Directors and ratified at the following AGM, this amount is published in Appendix A2 of the current manual and posted to the SSC website. A2-205 | membership Numbers SSC will assign a permanent membership number to each registered member. This number shall remain with the individual in perpetuity or until such time as a new membership numbering system is put in place. A2-206 | Registration Procedures A registration procedure for each season is to be outlined by the SSC Head Office and made available by way of SSCs website no later than August 1st of each season. All online registrations must be completed no later than March 31st when registration for the current season will cease. Members must be registered in the on-line Data Management System prior to participating in club activities or competition. A fourteen (14) days grace period will be granted for the registration of new members so as to allow time for data to be input. A2-207 | membership Lists All of SSCs membership lists are stored within SSCs Data Management System. Clubs and Branches are responsible for keeping these lists current. SSC is responsible for ensuring that this data is kept secure. A2-208 | Registration Deadline All ordinary and special event members must be registered with SSC by March 31st of each skating season. The registration expires on December 31st following each season. A2-209 | Payment of Fees Monies for payment of fees are to be sent to the SSC Head Office within thirty (30) days of receipt of an official invoice from SSC. Invoices will be sent twice annually based on the number of members registered as of December 31st and March 31st of each year. A2-210 | Registration Number For administrative purposes only, the registration number printed on the membership card will serve to identify a skater at provincial/territorial and national levels. Control procedures for issuing of cards will fall under the authority of the SSC Head Office.

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A2-211 | Responsibility for Registration It is the responsibility of the Branch Association to ensure that skaters, who are entering a competition at the international, national or provincial/territorial level have Branch authorization, are members of SSC and have been duly registered. Prior to competition, the skaters SSC registration and fee must be duly sent to the SSC Head Office. A2-212 | membership Cards All Ordinary and Life Members in good standing will be issued membership cards confirming their membership with SSC. The persons identity, their registration number and their type of membership will be included on the membership card. Procedures for the issuances and renewal of membership cards are to be developed and maintained by the SSC Head Office.

A2-300

Honorary members

A2-301 | Definition Honorary Members are individuals who have made an outstanding contribution to the sport of speed skating in Canada and to Speed Skating Canada. A2-302 | Terms of membership The rights, duties, duration and privileges of Honorary Members shall be fixed by a resolution naming them to such membership. A2-303 | Nomination Process a) Nominations may be submitted by any member in good standing of SSC and should carry with them the formal endorsement of at least one (1) Standing Committee or Branch. b) Nominations for Honorary Members are to be submitted to the President of SSC for presentation to the Board of Directors. c) The Board of Directors shall confirm the nominations and present a resolution for vote by simple majority to the next AGM including all Terms of Membership as required by regulation A2-302. A2-304 | Recognition Honorary Members will be issued a membership card recognising their status as an Honorary Member and Certificate recognising their position within SSC as an Honorary Member.

A2-400

Partner members

A2-401 | Definition Partner membership shall be granted to any person, group, association, or corporation wishing to contribute to the development of speed skating who has applied to Speed Skating Canada and accepted by the Board of Directors. Partner Members may include corporate sponsors, training centres, municipalities and organizing committees.

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A2-402 | Terms of membership Terms of membership are to be formalised within a Partnership agreement set out between SSC and the organization seeking recognition as an SSC Partner. Specifically, the duration of the Partnership, voting rights and the right to affiliate ordinary members must be defined. Should no such specifications be delineated within the agreement the duration of the Partnership shall be of one (1) year, expiring on the date of the SSC AGM. A2-403 | Application Process Applications for recognition as a Partner Member are to be submitted to the SSC President and/or Director General in the form of a written Partnership agreement for review and approval by the Board of Directors. A2-404 | Voting Rights Partner members may be granted the right to be recognized as voting members of SSC subject to the approval by majority vote of the SSC membership at an AGM. The terms of such rights are to be clearly denoted in a resolution submitted to the membership for adoption and will be included in the Partnership agreement signed between SSC and the Partner. If voting rights are not stipulated within the Partnership agreement, no such rights shall be assigned, however the Partner Member shall be invited to attend all meetings of the members as an observer. A2-405 | Recognition All Partner Members will receive an official framed certificate recognising them as Partner Members of SSC. A2-406 | Registration of members In specific circumstances, including organizing committees and training centres a Partner Member may be granted the right to register Ordinary and Special Events Associate Members with Speed Skating Canada. The terms of registration rights are to be included in the Partnership agreement. If no specific registration rights are stipulated within the Partnership agreement, no registration rights shall be granted to Partner Members.

A2-500

Independent members

Members of SSCs Board of Directors, Officials (Level 3 and above) and Canadian citizens residing outside of Canada or in a Province/Territory where there is no Branch Association/ Federation may register directly with SSC without joining a club or Branch Association/ Federation. Independent members may not participate in any activities as skaters. Skaters who do not reside within the jurisdiction of a Branch must register with SSC as Un-Attached Skaters. The functions of Independent Members will correspond to those Ordinary Associate Members.

A2-600

Special Event members

Special Event Members are individuals who become Members on a single event basis. That is, they are members only for the duration of an event. They can only take out such a membership once per season. To formally take part in more than one (1) speed skating event in a season individuals must register as Ordinary Members.

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a) Associate: Members who may assist at an event only once per season. These individuals do not formally participate in speed skating at any other time of the year. b) Skaters: Individuals who come out to try speed skating on a trial basis whether through a clinic, drop-in class, try-out class, camp or introductory school program. This category also includes skaters who may participate in a skating festival or on a walk-in basis.

A2-700

Termination of membership

A2-701 | Revocation of membership Any member Branch Association/Federation or Individual Member whose conduct shall be pronounced by a vote of two thirds of the Board of Directors to have endangered or to be likely to endanger the welfare, interest or character of Speed Skating Canada, may have their membership or registration with this Association revoked on accordance with By-law 19.

A2-800

Status of Skaters

A2-801 | Amateur Skater An amateur skater is a skater holding amateur status as described by the ISU General Regulations.

A3 | mEETING OF THE mEmBERS

A3-100 General

A3-101 | Number of meetings The number of Meetings shall be: a) AGM annually; b) Board of Directors as required; c) Committees as designated by the respective Chair according to their functions, responsibilities and available funding; d) Special meetings as stipulated in By-law 25. A3-102 | Attendance a) All representatives of Branch Members up to the number of votes allocated to a Branch should attend AGMs; however, should a Branch be unable to send a full delegation of representatives a provision is made for proxy voting, see By-law 24e. b) Members of the Board of Directors are expected to attend all Board Meetings. c) Members of Standing Committees are expected to attend all Standing Committee 2012-2013 PROCEDURES AND REGULATIONS | SPEED SKATING CANADA 37

meetings. A3-103 | Agendas Agendas and documentation for all meetings are to be circulated to meeting participants at least seven (7) days in advance of the meeting date. Exceptions may be granted in extenuating circumstances and should be noted in the minutes. The agenda and documentation for the AGM shall be circulated at least fourteen (14) days in advance of the meeting. A3-104 | minutes and Reports All minutes of each body are to be kept in an electronic archive maintained by the SSC Head Office. Minutes of all meetings, except the AGM and special meetings of the members, are to be reviewed and approved by electronic mail or equivalent by meeting participants in the fourteen (14) days following the conclusion of a meeting. Minutes are to be posted to the SSC Website within seven (7) days of approval and a notification circulated to all SSC Board of Directors, Standing Committees, SSC Staff, Branch Presidents and Staff. All reports formally received within the minutes must also be circulated at this time. A3-105 | Quorum Quorums for meetings are established as follows: a) AGM a quorum shall consist of a majority of voting delegates present or represented by proxy and shall represent at least one-half the Branch members present plus one; b) Board a majority of voting members constitute a quorum; c) All other committees will employ the simple majority ruling unless otherwise stated within the committees standard operating procedures. A3-106 | Proxies Proxy votes are established as follows: a) Proxy votes are allowable at the AGM and Special General Meetings. Branch members are allowed to carry two (2) proxy votes per attending delegate. No individual may represent by proxy more than one (1) Branch member other than the one to which they are affiliated (i.e. one Province/Territory cannot carry the vote(s) for another Province/Territory). Any such proxy must be registered with the secretary prior to the commencement of the meeting. b) No proxies shall be voted at any time at meetings of the Board of Directors. c) No proxies shall be voted at any time at meetings of the Committee members. A3-107 | Voting When voting, the following criteria must be applied: a) Amendments of By-Laws The By-laws of the Association may be amended by a two-thirds majority of persons present having the right to vote at the Annual General Meeting or at a Special Meeting, provided that any amendment of By-laws enacted in Letters Patent shall not be enforced or acted upon until approval of the Minister has been obtained. b) Amendments to P&Rs Section A 38 SPEED SKATING CANADA | PROCEDURES AND REGULATIONS 2012-2013

Procedures and Regulations in Section A may be altered or amended at any Annual General or Special General Meeting of this Association at which a quorum is presented by a vote of two-thirds of the Voting Delegates present. c) Amendments to P&Rs All Other Sections Amendments to all sections of the Procedures and Regulations manual except Section A shall be by simple majority vote of a committee of the Annual General or Special General Meeting. Committee composition will be one (1) voting delegate per Branch with the SSC Chair of Officials Development Committee chairing. The committee will sit concurrently with the main Annual or Special General Meeting for as long as necessary to decide on all proposals before it. d) Motions All motions and/or issues except those listed above will be passed by a simple majority of the members present;

A3-200

Annual General meeting

A3-201 | Authority and Responsibility The Annual General Meeting provides the ultimate authority of the Association. The AGM is responsible for the policy and direction of the Association. a) Policy All matters of a General Policy nature at variance with the By-laws of the Association must be brought before, and voted upon, at the AGM or at a Special Meeting. b) Fees and Levies The authority of the AGM is limited to the establishment of such fees or any other type of levy as are stipulated within these Procedures and Regulations. A3-202 | Official Languages Simultaneous translation for both official languages of Canada shall be provided whenever possible or feasible as embodied in the constitution. A3-203 | Hosting of AGm The AGM will be hosted in accordance to the AGM Hosting Schedule (Appendix A3). A3-204 | Report of Directors The Board of Directors shall make a report of their activities during the previous year and recommend such activities, as they may deem advisable. A3-205 | Treasurers Report The Treasurer or designate alternate shall present an up to date financial statement based on the fiscal year ending March 31st. A3-206 | Order of Business The order of business shall be as follows: 1. Roll Call. 2. Minutes of previous meeting or Annual General Meeting. 3. Business arising therefrom. 2012-2013 PROCEDURES AND REGULATIONS | SPEED SKATING CANADA 39

4. Reports and communications. 5. The Election of Directors. 6. New Business. A3-207 | Preparation for the Annual General meeting The following must be submitted to the SSC Head Office at least five (5) weeks prior to the AGM: a) Electronic copies of the following reports: Branches Reports on seasons activities showing championships staged and the number of participants, number of skaters and associate members and related Branch activities including clinics and novice meets. Committee Chairpersons From all SSC Standing Committees showing activities and plans. Skater Representatives Short Track and Long Track members of the Board of Directors

b) ALL PROPOSED CHANGES to the SSC By-laws and/or Procedures and Regulations. c) Nomination Forms for candidates running for positions on the Board of Directors and for elected positions on committees (i.e. High Performance Committees). A3-208 | Naming of Attending Delegates The member delegates who are appointed by their Branch to attend the meeting are to be named by their Branch at least fourteen (14) days prior to the AGM. This information (name, mailing and electronic addresses) is to be communicated to the SSC Head Office by each Branch. All agendas, minutes, and correspondence pertaining to or affecting the decisions of the AGM will be sent to the individuals named. A3-209 | Notice of meeting Notice of the Annual General Meeting of the Association shall be sent by electronic mail to each of the following at least fourteen (14) days prior to the meeting date: Board of Directors Branch Presidents and Secretaries Branch Offices Skater Representatives SSC Permanent Staff Meeting Chairperson SSC Standing Committees All other registered delegates

All proposed changes to the By-laws of the Association or to the Procedures and Regulations shall be sent by electronic mail and posted to the SSC Website at this time.

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A3-300

Special General meeting

A3-301 | Calling of meeting A Special General Meeting shall be called by the President of SSC whenever the President has been requested to do so in writing by any four (4) Directors or group of members representing ten (10) voting delegates as required in By-law 25. A3-302 | Notice of meeting Notice of the Special General Meeting shall be made in the same manner as for AGMs as described in A3-209. A3-303 | Purpose of meeting Notice of the purpose of the Special General Meeting shall be given in the notice mailed to the required list.

A3-400

Voting Delegates

A3-401 | Determination of Delegates Each Branch shall be entitled to appoint voting delegates to all Annual General or Special General Meetings of the Association as provided in By-law 22a. The names of the delegates and the identification of those holding proxies and the number of proxies they will hold will be published prior to the AGM, based on the list of delegates submitted by each Branch. The list shall be used for the roll call as the first order of business at the AGM. For a Special General Meeting, the Roll Call shall be used to identify the delegates and the proxies each will hold. A3-402 | Skater Representatives Voting The four (4) skater representatives as defined in By-law 1a shall have the right to vote on all questions at Annual General and Special General Meetings. A3-403 | Directors Voting Directors have the right to vote on all matters on which a vote is taken except for the vote related to the election of Directors. A Director may not carry a proxy vote on behalf of any voting group. A3-404 | Committee Chairs Voting Committee Chairs funded by SSC to attend the Annual General Meeting or other general meeting of the Association are not permitted to carry a Branch vote. A3-405 | Eligibility to Vote All voting delegates must be members in good standing of SSC in accordance with By-law 18b.

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A4 | BOARD OF DIRECTORS
A4-101 | Term of Office Directors run for office and are elected for a two (2) year term. In even years, the President, two (2) Directors at Large and the Athlete Director will be elected. In odd years, the Treasurer and three (3) Directors at Large will be elected. The Athlete Director shall be elected by skaters named to the National Team and National Development Teams for both Short Track and Long Track from among candidates nominated by these same skaters for a term of two (2) years. The results of this election will be announced at the AGM. A4-102 | Voting Procedures for the President and Treasurer Nominations and voting for the offices of the President and the Treasurer will occur independently at the Annual General Meetings. The nominee receiving the most votes will elected. A3-103 | Voting Procedures for Directors at Large a) b) c) Directors at Large shall be elected on a single ballot. Each delegate is to cast a vote for the number of candidates for which positions are up for election. The two (2) nominees receiving the most votes shall be elected directors in even years. The three (3) nominees receiving the most votes shall be elected directors in odd years. Should two (2) or more candidates receive an equal number of votes for the final position(s) on the Board of Directors the nominee(s) with the most votes will be declared elected and a second ballot shall be held for all remaining positions. Should a tie persist, the candidate with the least number of votes will be removed and another ballot held and so-on and so forth until a nominee may be declared a winner.

d)

A4-104 | Geographical Limitations A maximum of two (2) of the Board of Directors consisting of President, Treasurer and five (5) Directors at Large, will be from a single province or territory. A4-105 | Powers The powers of the Board of Directors are those assigned under By-law 36. A4-106 | Vacancies Should any vacancy occur the Board of Directors may fill such a vacancy at its discretion for the remaining period of the term. A4-107 | Interpretation The Board of Directors shall have the power to decide questions not governed and determined by the Constitution and By-laws.

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A4-108 | Roles and Responsibilities Board of Directors The Board of Directors is accountable to the AGM and all members of SSC, and shall function as a policy board. The roles and responsibilities of the Board include those as described below, but do not exclude any role or responsibility which is consistent with its role as a policy board. It is expected that the Board of Directors will carry out its responsibilities in a consultative fashion. a) Establish purpose, values and philosophy of the Association b) Establish goals for the Association c) Creates, promotes, protects and modifies the vision of the Association d) Develop long-range plans and monitor their results e) Evaluate results that the Association achieves f) Provide leadership to the Association and enforce values and ethics g) Develop organizational policies, which govern the course of action of committees and professional employees; provide guidelines for conduct; express how values and philosophies of the association are to be enacted; and outline results to be achieved and how they contribute to the purpose of the Association h) Ensure SSC meets all legal requirements as established by local, provincial and federal law and its By-laws and Constitution i) j) l) Establish and update constitution and By-laws Receive annual report of auditors Ensure the long-term financial stability of the Association

k) Receive and approve operating budget on an annual basis m) Identify need for new or revised organizational policy n) Ensure the hiring, supervision and evaluation of the Director General o) Determine SSCs representation with international and national organizations and links with other communities p) Develop a long-term strategy for securing international competitions q) Plan leadership to ensure quality, succession and continuity (orientation of new board members, board training and development) r) t) Ensure a nominations process for the Annual General Meeting Act as the appeal body for the Association except in respect to its own actions s) Evaluate the function and performance of the Board u) Provide for the recognition of members through annual awards process v) Promote SSCs programs to its members, public sponsors and the media A4-109 | Committee Ineligibility A member of the Board of Directors shall not be eligible to be appointed to any Standing Committee of SSC.

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A5 | OFFICERS
A5-100 Appointment of Officers

In accordance with the Societies Act of Canada the Corporation shall appoint officers to represent the interests of the Association.

A5-200

Officers

The officers of the Corporation shall be the President, Treasurer and the Secretary.

A5-300

Roles and Responsibilities

A5-301 | President The roles and responsibilities of the President include those described below, but do not exclude any role or responsibility which is not consistent with the role of a president of a policy board. a) Official head of the association and represents it as required b) Act as official spokesperson for SSC c) Serves as the Chair of the Board and ensures that the board behaves consistently with its own rules and those legitimately imposed upon it from outside the organization d) Ensures board meetings discuss only those issues which belong to the board and not to the Operations e) Ensures the boards deliberations are fair, open and thorough but also efficient, timely and orderly f) Ensures notices of meetings and agendas for the board and Annual General Meeting are circulated

g) Ensures that board members are informed of all critical matters h) Ensures that Branch presidents are informed of all critical matters i) j) Ensures that committee members are informed of all critical matters Directly oversees the work of the Director General, and ensures that annual performance appraisal of Director General is carried out

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A6 | STANDING COmmITTEES
A6-100 High Performance Committees

A6-101 | Committee Composition Long Track The Long Track High Performance Committee will be composed of all national program coaches at each officially designated Long Track National Training Centres; one (1) current National or Development Team skater from each National Training Centre; and three (3) members at large elected by the delegates at the Annual General Meeting. In the event that an athlete representative is not available to attend a scheduled meeting, they may nominate a substitute from the respective National Training Centre. The HPC can invite other coaches, athletes or appropriate contributors to attend a scheduled meeting however, these persons have no voting rights on the Committee. A6-102 | Committee Composition Short Track The Short Track High Performance Committee will be composed of all national program coaches at each officially designated Short Track National Training Centre; one (1) current National or Development Team skater from each National Training Centre; and three (3) members at large elected by the delegates at the Annual General Meeting. In the event that an athlete representative is not available to attend a scheduled meeting, they may nominate a substitute from the respective National Training Centre. The HPC can invite other coaches, athletes or appropriate contributors to attend a scheduled meeting however, these persons have no voting rights on the Committee. A6-103 | Athlete Representatives The election of athlete representatives to the High Performance Committees shall be done by the Canadian athletes at each respective National Training Centre by the time of the AGM. A6-104 | Term of Office The three (3) Members at Large, for each High Performance Committee, will serve three (3) year terms and will be elected in a rotating sequence, such that only one (1) Member at Large is elected at any Annual General Meeting. A6-105 | Vacancies Should any vacancy occur the Board of Directors may fill such a vacancy at its discretion for the remaining period of the term. A6-106 | Roles and Responsibilities The roles and responsibilities of each of the Short Track and Long Track High Performance Committees and the shared responsibilities of the two (2) committees shall be those outlined below: a) Monitor and evaluate high performance programs plans for the discipline b) Plan, develop and implement a high performance athlete development system consistent with the principles of SSCs LTPAD model c) Develop a budget for the National Team programs for approval by the Board of Directors d) Establish a philosophy, policies and criteria for the ranking of skaters and selection of skaters for teams and major games and carry out the selection of skaters, coaches and support staff for competitions 2012-2013 PROCEDURES AND REGULATIONS | SPEED SKATING CANADA 45

e) Establish policies and criteria for selection of support staff for teams f) Resolve special situations affecting individual skaters in that discipline g) Provide advice to the Board of Directors on hosting of international competitions and the selection of hosts for those competitions h) Identify needs for organizational policies i) j) Develop and manage strategic and long term plans for high performance programs consistent with SSCs Strategic Plan Plan and co-ordinate the development of National Training Centres and National Development Centres

k) Review and evaluate the effectiveness of sport science and research programs/ services to ensure they meet the needs of National Training Programs l) Ensure there are qualified coaches to serve the needs of high performance athletes

m) Provide for the ongoing professional development of national coaches n) Plan joint training camps when desirable and feasible o) Provide input for high performance marketing and sponsorship (including clothing and equipment) A6-107 | Terms of Reference The terms of references for the Long Track High Performance Committee and the Short Track High Performance Committee shall be completed by the following terms: A6-108 | Required Skills, Experience, Knowledge for members at Large Exposure to national level, and if possible international level, events in a technical capacity (National Selection Events, Canadian Open Championships, World Cups or World Championships held in Canada). Technical capacity includes competing, coaching or officiating (preferred specialities are Referee and/or competition/event coordinator). Members at Large should ideally have a broad based technical background and understanding of High Performance Sport. A6-109 | Committee Chair One of the three (3) Members at Large serves as the chair. The Chair is elected annually by the members of the committee. The duties of the chair will include: a) Establishing the agenda for committee meetings, in consultation with SSC staff b) Chairing any committee meetings c) Representing the committee to the athletes and membership d) Representing the respective high performance committee in operations planning and budgeting e) Preparing reports of decisions and progress in annual plan to Board of Directors and AGM f) Attending selection competitions or if unable to attend, ensuring that Committee identifies an alternate representative from among the other two (2) members at large

g) Ensuring selection criteria are appropriately applied by the coaches h) Maintaining contact with other High Performance Committee Chair

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A6-110 | Vice-Chair One of the three (3) Members at Large serves as the vice-chair. The vice-chair is elected annually by the members of the committee. The duties of the chair will include: a) b) Fulfilling all duties of Chair should he or she not be able to attend specific meetings Assuming the responsibilities of the Chair when the chair must remove him or herself due to a conflict of interest

A6-111 | Staff Support Each High Performance committee will have the support of the High Performance Director, the disciplines Program Director and/or other assigned staff, who will attend their meetings, provide technical leadership, liaise with funding partners and assist with administrative needs. A6-112 | Authority The committee will develop and implement program policies and guidelines related to the selection, support, training and competition programs of all National Teams and the selection and preparation of World Championship, Olympics and other major games teams. A6-113 | Accountability The High Performance committees are responsible to the Board of Directors for observing the priorities established in the Strategic Plan the core values of SSC and Principles of True Sport guiding all operations and policies and delivering developmentally appropriate programming. In addition, they are responsible to the Board to meet their approved budgets. The committees are responsible to observe any operational policies established by the Director General and to accomplish their annual plan within the approved budget. They are responsible to negotiate any material budget changes with the Director General. The committees are responsible to the Board of Directors for the development and implementation of National Team programs in accordance with strategic and long-term plans and for consulting with the general membership on whom its actions may impact. The long-term planning orientation of these responsibilities requires the two (2) committees, or representatives of the two (2) committees to come together. These strategy-setting responsibilities are undertaken on a biennial basis through a planning activity called by the Director General. In the years where this occurs, the committees might meet on a combined basis before separating to complete annual evaluation and planning for their discipline. Alternatively, the committees might meet in advance of the annual meeting or at such other mutually agreed to time, which meets budget limits for this activity. A6-114 | Reporting The committees will report their progress quarterly in written reports with direct reference to SSCs Strategic Plan and organizational values to the Board of Directors and Annual General meetings in accordance with a schedule set forth by the SSC Board of Directors and communicated by the Director General. The Director General may request additional reporting at any time. Quarterly reports are to be circulated to Standing Committees, SSC Staff, Branch Presidents and Staff once formerly received by the SSC Board of Directors as stipulated in Section A, Subsection 3, Regulation 104. 2012-2013 PROCEDURES AND REGULATIONS | SPEED SKATING CANADA 47

A6-200

Sport Development Committees

Speed Skating Canadas Sport Development Standing Committees are considered operational committees. There are four (4) Sport Development Standing Committees: Coaching Development Committee Officials Development Committee Competitions Development Committee (Domestic) Club and Membership Development Committee

A6-201 | Composition Each of the Sport Development Committee shall be comprised of five (5) regional representatives, one (1) member from each of SSCs administrative regions. The regions represented are: Far West (Yukon, British Columbia) West (Northwest Territories, Alberta, Saskatchewan, Manitoba) Central (Ontario & Nunavut) Quebec Atlantic (New Brunswick, Prince Edward Island, Nova Scotia, Newfoundland & Labrador)

A6-202 | Term of Office Committee members for Sport Development are named on a biennial basis for two (2) year terms. Those members are confirmed by the appointing regions at the Annual General Meeting. In even years Far West, Ontario and Atlantic, in odd years, West and Quebec. A6-203 | Regional Representatives Nominations Each region is responsible for defining their own nomination procedure; this must be ratified by the Board of Directors of all Branches within a given administrative region. A copy of the nomination procedure must be submitted to the Director General of SSC at least three (3) months prior to the AGM at which nominated members are to be confirmed. All nominations are to be confirmed by their Branch Associations/Federations at the AGM of SSC.

A6-204 | Regional Representatives Unfilled Nominations Should a region be unable to confirm their nomination at the time of the SSC AGM, they will have two (2) months to complete the nomination of a regional representative. At this time, should the nomination remain unfilled, the SSC Board of Directors will appoint a qualified individual to fill the vacant position. It is not required that this individual represent a specific administrative region. The individual will be appointed for the remainder of the term of office.

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A6-205 | Chair The Chair of each Sport Development Standing Committee will be elected from among the regional representatives on the standing committee by its members. The term of the Chair will be one (1) year. There is no limit on the number of consecutive terms which a Chair can serve. The duties of the chair will include: a) Establishing the agenda and setting the schedule for committee meetings in consultation with the SSC staff supporting the committee; b) Chairing committee meetings; c) Communicating the committees decisions and actions to the Director General and to the branch, this may be carried out by an SSC Staff Member on behalf of the committee chair ; d) Soliciting feedback and input from the committees Branch representatives; e) Representing the committee to the membership; f) Representing the committee in operations planning and budgeting; g) Preparing reports of decisions and progress on annual plan for submission to Board of Directors and Annual General meetings; h) Staying informed of the relevant organization policies. A6-206 | Vice-Chair The Vice-Chair of each Sport Development Standing Committee will be elected from among the regional representatives on the standing committee by its members. There is no limit on the number of consecutive terms which a Vice-Chair can serve. The duties of the Vice-Chair will include: a) b) Fulfilling all duties of the Chair should he or she not be able to attend a specific meeting Assuming the responsibilities of the Chair when the chair must remove him or herself due to a conflict of interest

A6-207 | Standing Committee member Responsibilities Standing committee members are named to the committees to represent the interests of the regions or other bodies within the organization, which they represent. It is expected that committee members will contribute to the advancement of the overall mandate of the committee and the development of speed skating. During a term, a committee member may be asked to assume lead responsibilities for two (2) to three (3) program initiatives under the purview of the standing committee. The specific duties of committee members include: a) Attend all committee meetings b) Provide regular updates to the Board of Directors and Staff of the Branches whom they represent c) Regularly consult with members within the constituency which they represent d) Regularly report to the committee on all programs for which he or she is the committee lead e) Represent the committee and SSC at designated events

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A6-208 | Staff Support The committee will have the support of at least one (1) SSC staff person as designated by the Director General, who will attend their meetings and act as SSCs liaison with external organizations. A6-209 | Accountability All Sport Development Standing Committees are responsible to the Board of Directors for observing the priorities established in the Strategic Plan, the core values of SSC and Principles of True Sport guiding all operations and policies and delivering developmentally appropriate programming. In addition, it is responsible to the Board to meet its approved budget. The committee is responsible to observe any operational policies established by the Director General and to accomplish its annual plan within the approved budget. It is responsible to negotiate any material budget changes with the Director General. A6-210 | Reporting The committee will report its progress in a written report with direct reference to SSCs Strategic Plan and organizational values as follows: a) Quarterly to the Board of Directors; b) Annually to the Annual General Meeting; c) At any other time at the request of the Director General.

A6-300

Terms of Reference Coaching Development

The terms of reference for the Coaching Development Committee shall be the following, without excluding other responsibilities consistent with the mandate and role of the committee: A6-301 | mandate The committee is responsible for furthering coaching development in accordance with the strategic and long-term plans of SSC, and for consulting with the general membership on whom its actions may impact. The goals of the Coaching Development Committee are to: a) Ensure the development and on-going maintenance of NCCP material; b) Ensure the training, evaluation and on-going professional development of Learning Facilitators and Master Learning Facilitators; c) Oversee and support the delivery NCCP programs by Branches; d) Initiate additional coaching education activities which provide for ongoing development of Canadian speed skating coaches; e) Establish, monitor and evaluate minimum coaching qualification requirements for training and competition; f) Evaluate the status of coaching development;

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A6-302 | member Experience and Qualifications Members of the committee should have coaching experience at a club, provincial, national or international level as well as administrative experience as members of a provincial level coaching development committee and/or experience in leading coaching development programs and activities. Specific experience and qualifications should include: a) Understanding of NCCP program and the SSCs LTPAD model b) Hold a trained or certified status in at least one (1) NCCP context c) Experience as a coach and/or learning facilitator within the NCCP program d) Understanding of Adult Education e) Willingness to work in a team in a collaborative environment A6-303 | Authority The committee can develop program policies and guidelines related to obtaining NCCP Training and Certification for speed skating in all contexts and upgrading of other coaching qualifications as well as set minimum certification standards involvement in SSC activities. A6-304 | Responsibilities: a) Plan program delivery strategies b) Develop and execute plans for coaching development consistent with SSCs Strategic Plan c) Approve program/service changes (new, revisions, discontinued) d) Identify need for new or revised organizational policy e) Develop annual priorities f) Monitor work plans to ensure agreed upon tasks are completed g) Submit all program and budgetary requirements for annual budget development h) Develop coaching education programs, resources, workshops etc. i) j) l) Ensure there are qualified coaches to meet the needs of all skaters as defined by the LTPAD model Plan and oversee the delivery of Speed Skating NCCP programs Identify needs and priorities for development of resource material related to coaching and athlete development

k) Oversee the development and implementation of coaching programs and services

m) Develop programs and projects which will encourage greater participation of women in coaching at all levels

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A6-400

Terms of Reference Officials Development

The terms of reference for the Officials Development Committee shall be the following, without excluding other responsibilities consistent with the mandate and role of the committee: A6-401 | mandate The Officials Development Committee is responsible for furthering officials development in accordance with the strategic and long term plans of SSC, and for consulting with the general membership on whom its actions may impact. The goals of the Officials Development Committee are to: a) b) c) d) Ensure the availability and delivery of qualified officials through education and accreditation; Appoint and designate qualified officials at national and international events; Ensure the technical regulations are consistent with ISU and appropriate to national development of sport in accordance with LTPAD model; Establish, monitor and evaluate the minimum qualifications required of officials for sanctioned competitions.

A6-402 | Experience and Qualifications Members of the committee should have experience as members of a provincial level Officials development committee and/or experience in leading officials development programs and activities. A6-403 | Authority The committee can develop program policies and guidelines related to accreditation and appointment of officials, and development of technical regulations. A6-404 | Responsibilities: a) Plan program delivery strategies for all Officials development programs b) Approve program/service changes (new, revised or discontinued programs) c) Identify the need for organizational policies d) Develop annual priorities for the development of officials e) Monitor work plans to ensure agreed upon tasks are completed f) Prepare annual program and budgetary requirements g) Develop multiyear plans for committee as part of SSCs long-term plan h) Oversee the application of officiating rules i) j) Plan and ensure availability of qualified officials Develop educational programs for officials, including workshops, r esource materials etc. Appoint major officials to national competitions

k) Implement and monitor officials accreditation system l) m) Recommend designation of qualified Canadians as ISU officials n) Ensure required support services are provided to all officials 52 SPEED SKATING CANADA | PROCEDURES AND REGULATIONS 2012-2013

o) Ensure ongoing review and update of technical regulations and rule books, coordinate input from other committees and Branches, and prepare recommendations for rule changes to be presented to the Annual General Meeting p) Develop programs and projects which will encourage greater participation of women in officiating at all levels q) Oversee the evaluation of officials Level 3 and above

A6-500

Terms of Reference Competitions Development

The terms of reference for the Competitions Development Committee (Domestic) shall be the following, without excluding other responsibilities consistent with the mandate and role of the committee: A6-501 | mandate The Competitions Development Committee (Domestic) is responsible to the Board for furthering competitions in accordance with the strategic and long-term plans, and for consulting with the general membership on whom its actions may impact. The goal of the Competitions Development Committee (Domestic) is to ensure an annual competitions calendar and to facilitate the development and implementation of competition standards, format and rules for domestic competitions. A6-502 | member Qualifications and Experience Members of the committee should have experience as members of a provincial level competitions committee and/or experience in organizing national level competitions and an understanding of the principles of SSCs LTPAD model. A6-503 | Authority The committee will develop program policies and guidelines related to annual competitions calendar, bidding procedures for competitions, conformity with existing competition standards and develop new competition standards. A6-504 | Reporting The committee will report its progress in a written report to the Board of Directors and the Annual General Meetings and at the request of the Director General. A6-505 | Responsibilities: a) Plan program delivery strategies for all competitions development programs consistent with SSCs LTPAD model b) Approve program/service changes (new, revised or discontinued programs) c) Identify the need for organizational policies d) Develop annual priorities for competitions e) Monitor work plans to ensure agreed upon tasks are completed f) Prepare annual program and budgetary requirements g) Develop multiyear plans for committee as part of SSCs Strategic Plan h) Establish an annual calendar of competitions 2012-2013 PROCEDURES AND REGULATIONS | SPEED SKATING CANADA 53

i) j)

Annually revise Hosting Manual Develop and update competitions policies and procedures

k) Annually review technical regulations and recommend changes, in conjunction with all standing committees, to the Annual General Meeting to rules affecting the conduct of competitions l) Ensure national championships meet SSC standards m) Establish a bidding procedure for the hosting of championships in Canada n) Provide technical support for the Canada Winter Games on behalf of SSC

A6-600

Terms of Reference Club and membership Development

The terms of reference for the Club and Membership Development Committee shall be the following, without excluding other responsibilities consistent with the mandate and role of the committee: A6-601 | mandate The Club and Membership Development Committee is responsible for the development of speed skating clubs and the SSC membership in accordance with the strategic and long term plans, and for consulting with the general membership on whom its actions may impact. The goals of the Club and Membership Development Committee are to facilitate the development of clubs by: a) Developing membership and skater development programs in accordance with the LTPAD model; b) Developing materials which supports the development of clubs; c) Promoting the sport of speed skating; d) Establish membership registration practices. A6-602 | member Qualification and Experience Members of the committee should have experience in program and membership development at club or provincial level committees. A6-603 | Authority The committee can develop program policies and guidelines related to membership registration as well as club and membership development programs. A6-604 | Responsibilities: a) Plan program delivery strategies b) Develop plans for club and membership development consistent with SSCs Strategic Plan and LTPAD model c) Approve program/service changes (new, revisions and discontinued) d) Identify need for new or revised organizational policy e) Develop annual priorities 54 SPEED SKATING CANADA | PROCEDURES AND REGULATIONS 2012-2013

f)

Monitor work plans to ensure agreed upon tasks are completed

g) Submit all program and budgetary requirements for annual budget development h) Develop club and membership education programs, resources, workshops etc. i) Develop policies and procedures relating to membership registration practices k) Develop resource materials to be used by clubs and branches in the development of the sport l) Develop resources for the promotion of speed skating m) Develop programs and projects which will encourage greater participation of underrepresented populations as club officials and members

A7 | PROTECTION OF DIRECTORS, OFFICERS AND OTHERS

A7-101 | Responsibilities The President shall, with respect to the protection of directors, officers and others ensure that the following shall be complied with: 1. Members of the Board, Committees and SSC employees shall be protected from personal liability for any actions they take in the legal and ethical conduct of their duties on behalf of SSC. 2. Adequate insurance policies and related coverage shall be maintained which limit SSCs liability in several areas including but not restricted to the following: a) b) c) d) Injury to participants Injury to third parties Damage to property of Speed Skating Canada Allegations of wrong-doing

3. No insurance coverage shall be terminated without having replacement coverage which offers equal or greater protection immediately in effect upon such termination unless such termination has been prudently considered and approved by the Directors. A7-102 | Reporting An annual Risk Management report and update on the SSC Risk registry and work plan shall be presented to the Board which will include the current status of insurance coverage, any recommendations for modifying the coverage and the implications of any such modifications.
Original Revised Revised Revised Revised Revised Revised Revised Revised Revised September 101, 1998 August 20, 2000 July 31, 2002 July 31, 2003 July 30, 2004 August 20, 2007 July 8, 2008 July 3, 2010 June 18, 2011 June 29, 2012

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56 SPEED SKATING CANADA | PROCEDURES AND REGULATIONS

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