AB08
Work Instruction
AB08 Reverse Asset Transaction
Purpose
Use this procedure to reverse an asset transaction that was posted incorrectly. Then, verify the reversal
in Asset Explorer -AW01N .
Trigger
Perform this procedure when the incorrect transaction has been identified. Some assets may have the
incorrect asset class, value, quantity, or capitalized versus expensed detail that needs to be corrected.
Prerequisites
The asset main number and subnumber to which the incorrect transaction was posted.
Menu Path
Use the following menu path to begin this transaction:
N/A
Transaction Code
AB08
Helpful Hints
R/O/C column in tables represents Required, Optional, or Conditional entry.
Only asset transactions which originate in the AA module can be reversed with this
transaction.
Assets that originated in transaction CJ88 and capitalized to FDA's must be reversed within
Project Systems.
Assets that were originated through a purchase requisition must be reversed in MM-PR
(Materials Management - Procurement).
Use transaction FB02 to add documentation with detailed text description for the reversal.
A reversal can only be performed if the prior or future period is open.
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AB08
Work Instruction
AB08 Reverse Asset Transaction
Procedure
1.
Start the transaction using the menu path or transaction code. The Documents for Asset screen
displays.
Documents for Asset
2.
As required, complete/review the following fields:
Field
R/O/C
Asset
Description
The number which, together with the asset subnumber,
identifies a fixed asset in Asset Accounting.
Example:
500001
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AB08
Work Instruction
AB08 Reverse Asset Transaction
Field
Subnumber
R/O/C
R
Description
The number which, together with the main asset number,
uniquely identifies a fixed asset in Asset Accounting. The
asset subnumber must be numerical. Asset subnumber
provides separate management of later acquisitions to a
main asset and can represent complex fixed assets with
their component parts.
Example:
1
Fiscal Year
The fiscal year for which this transaction is relevant.
Example:
2007
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AB08
Work Instruction
AB08 Reverse Asset Transaction
Documents for Asset
3.
Click Continue (Enter)
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. The Overview of Asset Accounting Documents screen displays.
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AB08
Work Instruction
AB08 Reverse Asset Transaction
Overview of Asset Accounting Documents
4.
Click
to the left of the appropriate line item to highlight (select) the line item.
The first line will highlight by default.
5.
Click Reverse
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. The Specifications for Reverse Postings dialogue box displays.
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AB08
Work Instruction
AB08 Reverse Asset Transaction
Specifications for Reverse Posting
6.
Click Reversal Reason field
Reversal Reason 01 = Reversal in Current Period. Use matchcode to select other options.
7.
As required, complete/review the following fields:
Field
R/O/C
Reversal Reason
Description
Field documenting whether the reversal takes place in the
same period as the posting or in a later period.
Example:
01
8.
Click Continue (Enter)
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AB08
Work Instruction
AB08 Reverse Asset Transaction
Overview of Asset Accounting Documents
9.
Click Post (Ctrl+S)
SAP displays the message, "Asset transaction posted with document no. xxxx."
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AB08
Work Instruction
AB08 Reverse Asset Transaction
Overview of Asset Accounting Documents
10. Click Exit (Shift+F3)
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until the SAP Easy Access screen displays.
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AB08
Work Instruction
AB08 Reverse Asset Transaction
SAP Easy Access
11. As required, complete/review the following fields:
Field
KEYCODE
R/O/C
R
Description
SAP Transaction Code
Example:
aw01n
12. Click Enter
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. The Asset Explorer screen displays.
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AB08
Work Instruction
AB08 Reverse Asset Transaction
Asset Explorer
13. As required, complete/review the following fields:
Field
R/O/C
Asset
Description
The number which, together with the asset subnumber,
identifies a fixed asset in Asset Accounting.
Example:
500001
14. Click Asset Subnumber
field .
The Asset Subnumber is the unlabeled field to the right of the Asset Number.
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AB08
Work Instruction
AB08 Reverse Asset Transaction
15. As required, complete/review the following fields:
Field
R/O/C
Subnumber
Description
The number which, together with the main asset number,
uniquely identifies a fixed asset in Asset Accounting. The
asset subnumber must be numerical. Asset subnumber
provides separate management of later acquisitions to a
main asset and can represent complex fixed assets with
their component parts.
Example:
1
Asset Explorer
16. Click Enter
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AB08
Work Instruction
AB08 Reverse Asset Transaction
17. Click Previous fiscal year
Asset Explorer
18. Click Exit (Shift+F3)
. The SAP Easy Access screen displays.
Review the Transaction section to determine that the reversal has been posted.
Click Select Layout -> Change Layout at anytime to view additional fields.
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AB08
Work Instruction
AB08 Reverse Asset Transaction
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AB08
Work Instruction
AB08 Reverse Asset Transaction
Result
You have successfully reversed the asset transaction, including any related financial, funds management
and controlling documents, and verified the reversal.
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