Alpha Sigma Alpha Gamma Lambda Chapter Minutes
Chapter Date: January 24, 2016
Meeting called to order at: 6:00 p.m.
Current Balance: $10,208.17
Ritual Quote: "...the glory of life is to love, not to be loved; to give, not to get; to serve, not to be served."
Members not in Attendance: Daniella Amato, Chrissy Callahan, Rebecca Crook, Laura Diaz, Skylar
Evans, Anna Freitag, Daniella Glogovsky, Caroline Harley, Kelsey Holmes, Dayra Macias, Daniella
Marchlewski, Larisa Marinescu, Monica Mazur, Kate McCarthy, Alexandra Modica, Samantha
Montgomery, Jade Munden, Lauren Murphy, Megan Nadolski, Karalyne Rubino, Eleni Tsoukatos, Brittany
Washington, Nicole Wegscheid, Callie Zilling, Danielle Zoeller.
Executive Board Reports:
President: Andreya DeLarco
Welcome back everyone! I hope you all had a relaxing break and a good first week of
classes.
Please give a warm welcome to our leadership consultant, Corrinna. She will be here
throughout the week, and will be a great resource going into recruitment. Feel free to reach out
to her if you have any questions or would just like to chat!
In New Business, the women who were nominated for positions will be giving speeches,
and we will vote as a chapter on each position.
We will have nominations for the annual Alpha Sigma Alpha National Awards at our next
chapter on February 7th. These awards are: Elizabeth Small Award, Frost Fidelity Award,
Outstanding New Member Award, Outstanding Athlete Award, Outstanding Advisor Award, and
Outstanding FS Advisor Award. I have created a Google Doc that gives a description for each
award and things to keep in mind when nominating someone. Nominees will be asked to give a
short speech. Here is the link to the document: https://docs.google.com/document/d/1cgIW7WaNJtIEHMFVM7x0zTsQRYCKX_0CoXFSHPLO2I/edit?usp=sharing
Chapter on February 7th has been moved up to 12PM, and the New Member meeting will
be at 11AM. As a reminder if you take a pearl you are required to attend the New Member
meeting.
I am pleased to share that IFC has announced their expansion with Beta Theta Pi joining
our Greek community in the Fall of this year! Pi Kappa Phi has also been slated to join IFC in
Fall 2018. Stay tuned for further information and introductory announcements from them, and
get ready to support the addition of another chapter to our community!
VP of PR and Recruitment: Monica Palle
Dreya, Jamie, Alex, and I were in Indiana all weekend at a recruitment boot camp. By the
end of it, we had to make an action plan with 5 things were going to implement within the chapter
by Recruitment 2017. We want everyone to have an open mind, because these techniques have
been proven to work.
If you werent at the first workshop please take a look at the PowerPoint that was sent out
yesterday. It has a lot of important information about all the details of recruitment, Panhellenic
rules that we must follow, and information that will help you answer hard questions about things
like probation.
If you still need the final recruitment schedule sheet/details please pick one up at the end
of chapter.
If you didnt pick up a Scholarship round t-shirt please let me know, so that I can bring
them to the second workshop.
If you havent received a Select-A-Sis registration e-mail or havent taken a few minutes
to set up your account, please get that done today.
The second workshop is on Tuesday, January 26th from 7-9 pm in Cudahy Hall room 202.
We will immediately have the LCs presentation after the workshop, which should only last about
30 minutes.
The selections team will be meeting in Cuneo 318 on Thursday, January 28th. Well be
there till we get all the initial scoring done.
Small Outfit changes
o For Scholarship round on Day 1 stud earrings/bracelets are acceptable.
o For Philanthropy Round on Day 2 accessorize modestly - if you want to
do a statement necklace, do stud earrings vice versa
You dont have to wear pearls.
o Only wear your pin for Preference round on Day 3 since thats the only
day thats pin attire.
VP of Alumnae and Heritage: Tori Joseph
If you are on special events committee stay for a minute after chapter so we could figure
out a time to meet.
VP of Programming and Ritual: Rachel Quillin
Thank you for a good cabinet meeting!
The calendar will be updated by Wednesday evening,, please take some time to look
over everything and write down the dates in your personal planner.
Committees were sent out over break. Chairwoman should be reaching out to their
committees by the end of next week.
Please mark your calendars April 2nd - April 3rd will be a mandatory overnight retreat.
You must attend this retreat in order to attend formal.
VP of Membership Education: Gina Chan
We will release the clean-up or set-up list this week.
Remember that if you want to switch you have to find someone to switch with and let
Monika, Anne, and myself know.
Bid day
Renting a cotton candy machine is in the works!!! woo!!!
We will be painting more signs at my apartment after chapter, everyone
is welcome!
Please sign up for on the potluck google doc to bring food or drinks or
napkins to bid day
https://docs.google.com/spreadsheets/d/1fOEcbUQGELj
4uEiDUYKKj3eshcjlpx7AGAL3vIngEF4/edit
Picking rubies will be random by picking out of a hat so make sure you come to me and
tell me your number if you havent already.
We have our risk management plan ready, just a reminder drinking and hazing will not be
tolerated before, after, or during the event. This will be taken very seriously and if we hear of
anything there will be repercussions.
Secretary: Anne Miller
Please send all standards related emails to
[email protected] Color coding system:
o Red: mandatory event
o Blue: Panhellenic/Greek community event
o Orange: other sorority or fraternity event
o
o
Green: service event or fundraiser (non-Greek)
Purple: ASA optional event
Treasurer: Tori Kennedy
We will be finalizing the budget within the next week or so, it will be presented at chapter
to be voted on.
Chair Reports:
Parliamentarian: Maddie Wise
I'm going to be emailing my committee this week and setting up a meeting, so be on the
lookout for an email from me. We'll be working on updating our bylaws and will be sending it into
nationals in the upcoming weeks.
Please remember that chapter is business attire except for the last chapter of the month.
Phones are not allowed during chapter as a common courtesy to those speaking.
Remember if you wouldn't do it in a business meeting, don't do it at chapter.
Panhellenic Delegate: Genna Gruendeman
Recruitment starts Friday.
On social media please use #lucpanhellenic
Public Relations: Danielle Zoeller
Photo shoot today to be played during first round of recruitment
Instagram Challenge this week
Monday: What ASA means to you/ Why ASA #MakeItReign
Tuesday: Throw What You Know- post your favorite picture of you doing
so #ASA
Wednesday: Big/Little- post a picture with your big/little #biglittlelove
Thursday: #Philanthropy-post a picture from Girls On The Run or LBO
Friday: Bid Day is the Best Day- post your favorite bid day picture
#biddaymemories
Use other hashtags like #gogreek #lucpanhellenic #goasa
Editor/Historian: Bernadette Hoffman
The Bid Day photoshoot is scheduled for 8:15pm in Bremner next Sunday.
Scholarship: Miranda Hoffman
We received the grade report for last semester. We are currently ranked 7th on campus
with our average GPA of 3.26. This is a disappointing drop from our usual place of 3rd or 4th.
However, I know it was a rough semester for our sorority so hopefully we can improve in the
upcoming semester.
Anyone struggling with grades or staying on track please reach out so we can come up
with a plan. I will hopefully be receiving individual member grade reports by the end of the week
so I can address any GPA issues.
With last semester behind us lets go into this semester strong and with our priorities
focused on our academics. And with recruitment this week, lets make sure we are planning
appropriately so we can get our work done and enjoy recruitment!
Our first Library Night is coming up on Feb. 10th!!
Social: Jenna Kmiec
ASA's IIT chapter has reached out to me because they want to have an exchange with
us, also has DePaul's ASA chapter. Unfortunately we don't have any extra mixer dates outside of
the four fraternities so I was thinking about seeing if they wanted to come to LBO and possibly
create their own volleyball teams.
Semi-Formal /Formal: Daniella Amato
No report.
Service and Giving: Chrissy Callahan
Just a reminder that any service work you did over winter break will count towards this
semesters hours.
Everyone should have gotten an email sent to their Loyola email from MobileServe
asking you to sign up.
o Its really important that everyone completes this because this is the new
and approved way Alpha Sig wants to record service hours.
o Just follow the link in the email and follow the instructions (it takes 1
minute).
o Then go to the app store, download the app (its just called Mobile
Serve), and log in
o Theres a way to register to the Chapter, but I havent figured it out yet
(Ill let you know when I do!)
Hopefully soon, the Service and Giving committee will make a short presentation on the
difference between service hour and charitable giving hours.
o It is really important that everyone understands how they are different
because National Headquarters is really pushing being knowledgeable about the two and
making sure that we are recording hours under the appropriate name.
Fundraising: Syeda Zaidi
We are continuing the Valentine's singing grams tradition with the Acafellas which will
take place the week of Valentine's Day.
The first recycled letters fundraisers will be held at bid day. I'll reach out to girls tonight via
Facebook letting them know how they can help!
I have secured a fundraiser with Insomnia cookies that is scheduled for Monday,
February 22! It'll be an in store fundraiser and all proceeds will go to special olympics from that
day (ASA won't even have to be mentioned at checkout which will score us more funds!)
Ritual: Suzie Dahleh
If you were not at the recruitment workshop or have not looked at the email Monika sent
with the recruitment powerpoint, I just wanted to inform you that there is a ritual during preference
round. It is important to remember even though recruitment is a very exciting time, it is a ritual
and should be taken seriously. Ritual is a something very new to the PNMs, therefore they are
going to look at you as an example for how to act. Please remember to be silent and respectful
during the ritual using it as a time of reflection. Also, be sure to review the recruitment powerpoint
because it explains goes over some key components about the ritual and everyone's role in the
ritual!
Sisterhood/Standards: Abby Smith
No report, but I want to thank you all for electing me to be Sisterhood and Standards
chairwoman. Though it was short, I'm grateful that I could help our chapter move forward in the
time I had. Good luck with recruitment, and enjoy spending that time with your sisters!
Risk Management: Emily Sarsok
Read the FIPG policies to the chapter and go over the risk management plan for bid day.
https://docs.google.com/document/d/1swew2DgYJXYDBM9j3pKUYpa2w6OkykcAOYM2Ye2D20/edit?usp=sharing
FIPG Policy overview, Focus: Hazing
No chapter, colony, student or alumnus shall conduct nor condone
hazing activities. Permission or approval by a person being hazed is not a defense.
Hazing activities are defined as: "Any action taken or situation created, intentionally,
whether on or off fraternity premises, to produce mental or physical discomfort,
embarrassment, harassment, or ridicule. Such activities may include but are not limited to
the following: use of alcohol, paddling in any form, creation of excessive fatigue, physical
and psychological shocks, quests, treasure hunts, scavenger hunts, road trips or any
other such activities carried on outside or inside of the confines of the chapter house;
wearing of public apparel which is conspicuous and not normally in good taste, engaging
in public stunts and buffoonery, morally degrading or humiliating games and activities,
and any other activities which are not consistent with academic achievement, fraternal
law, ritual or policy or the regulations and policies of the educational institution or
applicable state law.
Risk Management Bid Day plan
Alcohol will not be present/distributed or consumed at any time
throughout the duration of Bid Day. Sisters who violate this policy will, without exception,
face a standards hearing. Sisters who arrive at bid day and appear to be drunk, or have
clearly consumed alcohol prior to the event will not be allowed to enter/participate in bid
day, this will be an unexcused absence of a mandatory event, and will result in a
standards hearing. Facebook, Instagram or other social media posts, as well as
Snapchats depicting alcohol consumption directly prior to the event, will also be taken
into consideration while discerning the sobriety of a potentially intoxicated sister upon
entering the event. If an advisor, member of the executive board, or Risk Management
team, hear that a sister plans to pre-game/post-game, you will be asked not to attend Bid
Day and will not receive a pearl. If there is a reasonable suspicion of a sister drinking on
the premise of the event there will be a brief inquiry, and action will be taken as stipulated
above as necessary.
In order to ensure that alcohol will not be present, all beverages brought
for the pot-luck style event are to be sealed upon entering the event, or are to be
prepared by no less than two sisters within the area of the event, while other members
are present. Personal water bottles are to be filled exclusively with water, and bringing in
personal beverages is discouraged.
Women are encouraged to reflect on their own bid days and consider the
impression they would have received if the members were intoxicated. It is encouraged
that women help set up and clean up prior to and after the event, this is not only
beneficial toward the success of Bid Day, but also allows less time for members to
consume alcohol prior to the event. The executive board and risk management team will
remind members of our values, and the consequences of drinking during or prior to the
event throughout the course of the weekend. At the end of preference round the risk
manager will make an announcement reminding the members of this expectation, and
upon entering the event sisters will be required to check in. This allows the executive
board and advisors the opportunity to be sure that none of our sisters have arrived at the
event intoxicated.
Housing: Anna Freitag
Keep filling out the excel document I posted on the ASA Important Page.
CAN Delegate: Kelly Gallagher
No report.
Advisor:
JV
Lael
No Report.
No Report.
Old Business:
None.
New Business:
Voting by paper ballot for vacant positions.
Rachel moves to open the floor to speeches.
Seconded by Vanessa.
Secretary
Mimi
Iliana
Eleni
Congratulations Mimi!
Treasurer
Iliana
Sara
Congratulations Iliana!
Standards
Annie
Eleni
Congratulations Eleni!
CAN Delegate
Abby
Annie
Sydney
Congratulations Abby!
Announcements:
Dreya
this week.
Gina
Please reach out if you would like to meet with the LC while she is here
Cabinet members please stand during reports.
The Body Project is an organization that discusses the thin ideal body
image portrayed in the media.
2 hour long sessions, two week commitment, once a
week.
Not a support group for women with eating disorders.
Victoria:
February 6th - February 7th there is a retreat at LUREC called the
Womens Retreat and it costs $25.
Abby:
Tomorrow at 8:00 pm in IC 215 there is a Globemed meeting.
London:
The athletic department wants to get closer with greek life and would like
us to attend some upcoming games.
January 30th (during recruitment), February 14th,
February 17th and February 24th.
There is a new fraternity from MGC coming to campus this semester.
Try to wear letters all week to spread ASA awareness.
Nicole
Please sign up for Relay for Life (link in important links).
Eleni
Please check out this organization called Oxfam which is focused on
righting the wrongs of poverty.
This semester we are focusing on the poultry industry and how it treats
its workers.
Monika
Remember to wear your letters all week.
Do not wear scholarship round t-shirts during the day Friday, instead
change into them at the event.
Message me your size if you haven't gotten your scholarship round shirt
and she'll bring it to the next workshop.
Tori
Dues are due on the 29th.
Important Dates:
January 26th Recruitment workshop in Cudahy 202
January 28th Selections committee meeting Cuneo 318
February 2nd Phoenix Degree
February 2nd New Member Meeting
February 7th Nominations for Alpha Sigma Alpha national awards
February 7th Chapter at Noon
February 7th New Member Meeting at 11am
February 10th Library night
February 11th Singing Grams fundraiser
Important Links:
Calendar: https://calendar.google.com/calendar/embed?
[email protected]&ctz=America/Chicago&pli=1
Master Google Doc:
https://docs.google.com/spreadsheets/d/1z_FWeE8dmjthDIEbaTE6jNVR6c7b_7CH_ZY0ZROEow/edit#gid=0
Relay for Life:
www.relayforlife.org/loyolaIL
Descriptions of awards:
https://docs.google.com/document/d/1cg-IW7WaNJtIEHMFVM7x0zTsQRYCKX_0CoXFSHPLO2I/edit?
usp=sharing
Bid Day potluck sign up:
https://docs.google.com/spreadsheets/d/1fOEcbUQGELj4uEiDUYKKj3eshcjlpx7AGAL3vIngEF4/edit
Risk management plan for bid day:
https://docs.google.com/document/d/1swew2DgYJXY-DBM9j3pKUYpa2w6OkykcAOYM2Ye2D20/edit?
usp=sharing
To Do:
Look over awards descriptions.
Sign up for Bid Day potluck.
Participate in Instagram challenge week.
Sign up for MobileServe.
Look over risk management policy for Bid Day.
Meeting Closed at: 7:15 p.m.
