Heading (informal/formal)
Return address
Street address
City
State
Zip code
date
introduction(informal)
Dear Adam,
It was great to hear from you last week and I felt really excited that you would like to come for a visit next
month.
I thought I would drop you a line to let you know that You're totally welcome and I am extremely happy
that I will see you soon.
-------------------------------------------------------------------------------------2)write to a friend who is going for a n interview.
Dear James,
I've been meaning to write since I got your last letter but things kept cropping up and I'm afraid I haven't
got round to it.
Anyway, I thought I would drop you a line to give you some tips about how in my point of view you could
pass the interview.
---------------------------------------------------------------------------------3)write to a relative who missed a family celebration
Dear Uncle Tim,
It was sad not having you around in my birthday party . and I felt really bad about you being sick .
so i thought I would drop you a line to check on your health and to see If you have got over your flu yet.
Writing a Formal Letter of Introduction
A formal letter is a means of communication between two people, a person and a corporation, or
two corporations. Business letters differ from personal letters because they follow very strictly
set rules for composition. Before you begin writing, answer the following questions: Before you
begin:
Ask and answer the following questions:
1. What is my purpose in writing this letter? 2. What does my reader want or need to know to
understand my message? 3. Have I answered important questions and provided the necessary
information for the reader? 4. Did I accomplish my purpose? 5. Have I included boring,
confusing, or distracting information? 6. What do I want the reader to do when he or she is done
reading this? 7. Is that clear to the reader? 8. Have I included all the information necessary for
the reader to take this action?
Most problems with business letters are they are either hard to understand or very long and
drawn out. One solution that many writers use to correct this problem is to double check the
writing to make sure it follows the seven C's of business writing. The seven C's are:
Clear
Concise
Correct
Courteous
Conversational
Convincing
Complete
COMMON TYPES OF FORMAL LETTERS
There are many different types of business letters that a person can write to
achieve different things. The key to writing a successful letter is to identify the
appropriate style of letter needed.
Acknowledgement letter = This letter is meant to thank the reader for something
they did for you in the office. Adjustment Letter = This letter should be used in
response to a written complaint against someone or something. The purpose of it is
to inform the reader that actions are being taken against the wrong doing as well as
it serves as a legal document acknowledging the complaint. Complaint Letter =
The complaint letter is much like the adjustment letter except no wrong doing as
taken place. Instead, this letter is just to let the reader know that an error as been
found and needs to be corrected as soon as possible.
Introduction Letter= This type of letter is used to introduce your interest in a
position, application, or opportunity. Frequently you send an introduction letter with
a resume, application, or new appointment of a position.
Inquiry Letter = An inquiry letter is written as a request for a certain something or
in response to a request made by someone. The object of the inquiry letter is to get
the object or material requested in the letter. Order Letter = Order letters are
exactly as they sound, they are used to order material that is running low and will
be needed soon. This type of letter is commonly known as a PO (purchase order).
This letter is also a legal document showing a transaction between a business and a
vendor. Response Letter = A response letter is also exactly how it sounds. It is a
letter written in response to another letter received by someone. The objective of
this type of letter is to fulfill the request made by the person you are writing this
letter to.
Formal Letter Format
Block Format Return Address Line 1 1 Return Address Line 2
Date (Month Day, Year) 2
Mr./Mrs./Ms./Dr. Full name of recipient. 3 Title/Position of Recipient. Company Name Address
Line 1 Address Line 2
Dear Ms./Mrs./Mr. Last Name: 4
Subject: Title of Subject 5
Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
................................................................................
.......
Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
................................................................................
.......
Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
................................................................................
. . . . . . . 6 Closing (Sincerely...), 7
Signature 8
Your Name (Printed) 9 Your Title Enclosures (2) 10 Typist Initials. 11
Greetings
Informal
Hi Dennis,
Hello Claire,
Dear Mum,
Formal
Dear Sir/ Madam,
Dear Sir or Madam,
To whom it may concern: (especially AmE)
Dear Mr/ Ms Jones,
Dear Dr Smith,
Body
Nody must include main parts such as feelings that you want to express your
situation and the story that you want to tell
SATURDAY, NOVEMBER 10, 2012
Formal And Informal Letters Examples
Official letters are written for a variety of reasons - for example, to provide information,
to apply, to recommend someone or something to complain about to apologize and
others.
Informal letters are written for similar reasons, but usually are written for people who
know.
The main difference between formal and informal letters is the language you use. In all
cases, it is important that the style of the letter is suitable for the purpose reader.
Letter must Include:
Introduction, in which the reason for writing is clearly indicated. In official letters, it is
often necessary to specify who you are.
The main body where the task. Each different question should be discussed in a separate
paragraph. Usually starts each major section of the body of the topic sentence. Examples
and / or explanations are then added to the acquittal.
Finally, to reiterate the main points have the letter and / or public opinion. For official
letters, any action you want taken should be clearly stated at the end of the letter. In
official letters, usually ends by sending your wishes and maybe someone else wants to
write back.
Formal and Informal style
How formal letter should be depends on the reader's purpose and reason for writing. It is
very important to maintain the same level of formality throughout your letter (in other
words, should not be mixed with many formal expressions informal). Study the guidelines.
Formal styles include:
Sophisticated vocabulary
Impersonal Tone
More frequent use of the passive voice
Complex grammatical constructions
Official connecting devices
Glossary
Informal style include:
Colloquial (spoken) and idiomatic English
Personally tones / direct address
Less frequent use of the passive voice
Less complex grammar
Simple connectors
Less advanced vocabulary
Contractions
Early stages and Endings
Formal letter
Keep in mind that the formal letters start and end with either.
Dear Sir/Madam, -> Yours faithfully OR
Dear Mr/Mrs/Ms Johan, -> Yours sincerely,
All formal letters begin with the reason for writing - e.g. I am waiting to request. /inform
you. /complain about. /apologise for. /apply for. /etc.
In addition, you can comprise one or more of the following:
who you are - e.g. I am writing on behalf of my English class.
A reference to something you have seen or read - e.g. I am writing in response to your
article in last Tuesday's issue of Education News.
Details of place, time, people spoken to, e.g.. While I was attending the seminars for
students on 6th June.
Depending on the reason for writing, letters can end with one or more of the
following:
A summary of the main body
A reiteration of the reason for writing
A reassurance
A reference to future action
And expression of thanks
Informal letters
Informal letters typically start and end with first names in the following way.
Dear Johan, ->Lots of love, Suzain
Dear Margaret, -> Take care and write soon, Bill
Informal letters can begin with the reason for writing,
E.g. I thought I would write to let you know about this fantastic new course that's being
offered.
Alternatively, they can begin with an informal greeting,
E.g.: How are you doing?
The closing comment depends on the content of the letter - e.g. write soon and let me
know what you think. /Why don't you give a try? /etc.
You might also like:
Formal And Informal Letters Examples
How to Use Capital Letters In English Language
07 Ways to Kill Your English before You Even Start Speaking
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