ENTERPRISE STRUCTURE
DEFINE COMPANY
CUSTOMIZATION
Transaction Code
IMG Me nu
OX15
Enterprise Structure Definition Financial Accounting
Define Company
Select New Entries button & Enter the below detail,
Save & Press enter to save.
SAP Will generate one transport request. Every time it saves 2 files, One in Client
another one is transportation request with key number.
DEFINE COMPANY CODE
Company code is the minimum structure in SAP, It denotes as a 4 digit numeric key.
Transaction Code
IMG Me nu
SPRO
Enterprise Structure Definition Financial Accounting
Edit,copy,delete,check company codeDouble click on edit
company code data
Select New entry button & enter the below detail
Then click the Address button(Shift+F5) below screen is appeared
Assign Company to Company code:
Transaction Code
IMG Me nu
SPRO
Enterprise Structure Assignment Financial Accounting
Assign company code to company
Select Position button give your company code
Define Business Area
Business area is a separate area of operation with in the company code for internal reporting
Transaction Code
IMG Me nu
SPRO
Enterprise Structure Definition Financial Accounting
Define business area
Select New entries button
Save & Press enter to save.
Chart Of Accounts
Chart of accounts is nothing but it contain list of GL accounts.
Transaction Code
IMG Me nu
OB13
Financial Accounting General ledger A/C GL Accounts
Master Data PreparationsEdit Chart of accounts
Select New entries button
Save & Press enter to save.
Assign Company to Chart Of Accounts
Transaction Code
IMG Me nu
OB62
Financial Accounting General ledger A/C GL Accounts
Master Data PreparationAssign company code to Chart of
accounts
Here you assign your chart of accounts to your company code.
Save & Press enter to save.
Account Groups
We can group the similar type of accounts in the same account group
Functions of the account group
1)Number ranges of the accounts
2)Field status of the field in company code segment of master data
Transaction Code
IMG Me nu
OBD4
Financial Accounting General ledger A/C GL Accounts
Master Data Preparation Define Account Groups
Select new entries create below Account groups.
Length of GL account is Minimum 0 Maximum is 10.
Coding for account groups
All Liability accounts starts with 1 series
All Assets accounts starts with 2 series
All Income accounts starts with 3 series
All Expenses accounts starts with 4 series
Save & Press enter to save.
Retained Earnings Accounts
In the year end all P & L A/C balance will be transferred to Reserve &
Surplus(Retained earnings) account.
All balance sheet items balance will carry forward to Next year to same account as
Opening balance.
We can create the N number of retained earnings as per client requirement, this step is
required at the time of implementation it self.
Transaction Code
IMG Me nu
OB53
Financial Accounting General ledger A/C GL Accounts
Master Data Preparation Define retained earings A/C
Enter your Chart of accounts
Press Enter & Select new entries button fill the below detail
Save & Press enter to save.
Fiscal Year
Fiscal year variant defines number of posting period & special periods, start & end
date of the fiscal year.
Purpose of Special Periods
SAP given 4 special periods for year end account closing.
Accounting department declared profitability for the particular fiscal year to
Management, but management ask to accounting department to make some
adjustment to reduce or increase the profitability.
Making adjustment as per requirement of management it will take some time, but the
same time we need to close the last accounting period & Open new accounting period
for current year.
To overcome this problem SAP has given 4 special periods to making the adjustment
entry.
Transaction Code
IMG Me nu
OB29
Financial Accounting Financial Accounting Global setting
Fiscal year Maintain Fiscal year variant
If want to create you can select new entries button & create but already pre defined
fiscal year variant is there we use one of them ie V3.
Non calender year-April to March
Calender year -January to December
Year Dependent : Periods contain less than the posting periods.
Assign Company Code to Fiscal year
Transaction Code
IMG Me nu
OB37
Financial Accounting Financial Accounting Global setting
Fiscal year Assign Company code to Fiscal year variant
Select position button give your company code & press enter (Ignore the warning
message & press enter)
Assign fiscal year variant to company code press enter & save your request.
Posting Period Variant
Posting period defines which period is open for business, normally current period is
open for business all other period is closed.
Transaction Code
IMG Me nu
SPRO
Financial Accounting Financial Accounting Global setting
Document Posting periods Define Posting period variant
Select new entries button
Save & Press enter to save.
Assign Posting Period Variant to Company Code
Transaction Code
IMG Me nu
SPRO
Financial Accounting Financial Accounting Global setting
Document Posting periods Assing variant to company
code
Save & Press enter to save.
Open & Close Posting periods
Transaction Code
IMG Me nu
SPRO
Financial Accounting Financial Accounting Global setting
Document Posting periods Open & Close Posting
periods
Select new entries button
+ Valid for all account type.
A Asset
D- Customer
K-Vendor
M- Material
S- GL Account
Save & Press enter to save.
Document Types & Number Ranges
SAP system works on the basis of the accounting principle. Every document uniquely
identified by the following fields
1) Document number
2) Company Code
3) Fiscal Year
Functions of Document Types
1)Number ranges of document numbers
2)Account type permitted for postings
Standard document type which is pre defined by the SAP, if we want we can create
our own.
Select the Document type SA Press enter
Select detail button (Ctrl+Shift+F2)
Select Number Range --- 01
Select number range information button
Company code BHEL & Select Interval button
Select Insert line
Number range 01
Year 2014
From number 1 To number --- 1000
If you want number range as external click the external number range check box.
Save Ignore the warning message & press enter save.
In live environment before going to live production clients all department heads will
sit together & decide the number ranges.
Whatever we have given in Development client for testing purpose only.
Creating number range we have two option one is Year specific & another one is non
year specific.
If you specify year means it will applicable for the particular year otherwise it will
applicable for all the years. Hence companies using Option 1.
Field Status Variant
At the time of posting in all screens, we get around 140 fields in Debit & Credit,
entering all field take much time so SAP give option FSV to make particular field as
Hide, Display, Required, Optional.
Hide
Field is not visible on the screen at the
time of posting.
Display
Displayed but not changed.
Required
Optional
Without giving the field we can't move to
next field.
It is an optional one whether entered or
not.
Field selection vary from one account to another.
Transaction Code
IMG Me nu
OBC4
Financial Accounting Financial Accounting Global setting
Document Line item Control Define Field Status
varient
Select the field status group variant 1000 IDES Group Select copy as button(F6)
Change the FSV to BHEL & Name FIELD STATUS FOR BHEL press enter
Select Copy All button & Enter
Press enter save your request.
Then Double click on Field status group button
Select the FSV G001 - General double click on General data
Make Text as a required entry.
Select next group button on left top(Shift+F6) 2 times
Make Business area as a required entry.
Save & press enter to save.
Like above we can maintain FSV based on accounts.
Assign FSV to Company Code
Transaction Code
IMG Me nu
OBC5
Financial Accounting Financial accounting global settings
Document Line item Controls Assign FSV to
Company Code
Select Position button & giver your company code press enter assign your FSV to
your company code.
Save & Press Enter save your request.
Tolerance Groups: We have 2 type of tolerance groups
1) GL Account Tolerance Group
Transaction Code
IMG Me nu
OBA0
Financial Accounting General ledger accounting Business
transaction Open item Clearing Clear Differences
Define Tolerance Group for GL account
Select New Entry button
Save & Press Enter save your request.
2)Employee Tolerance Group
Transaction Code
IMG Me nu
OBA4
Financial Accounting General ledger accounting Business
transaction Open item Clearing Clear Differences
Define Tolerance Group for Employee
Select New Entry button
Save&Press Enter save your request.
