EMAIL TEMPLATE BUILDER
The email template builder Outlook is missing
Transform Outlook or Gmail into a drag-and-drop platform for engaging, measurable internal communications.
Why use a modern email template builder for internal comms
Outlook and Gmail were designed for basic copy, not engaging, branded internal communications. If you’re still using them to build internal emails, you’re battling:
Manual formatting that breaks across devices.
No drag-and-drop design tools.
No branding control or layout flexibility.
No way to embed surveys, videos, or dynamic content.
No analytics, no engagement insights, just a guessing game.
The best email template builder for Outlook and Gmail
Create branded, responsive internal emails in just a few clicks with a platform built for internal comms teams, not coders.
Drag & drop email builder
Save time and never start an email from scratch again.
Dynamic content
Personalize one email for many audiences.
Edit sent links
Update emails without resending.
Custom branding
Keep every email consistently on-brand.
Multimedia email enhancements
Add visual engagement that drives clicks.
Lockable branding elements
Protect your brand in every send.
Real-time collaboration
Co-edit emails without stepping on toes.
Inbox integration with Outlook and Gmail
Create and send emails without switching platforms.
Ghostwriting and send as permissions
Create and send emails on behalf of leaders or teams.
Personalization through merge tags
Add personal touches automatically.
Web app access
Work from anywhere without missing a beat.
Accessibility checker
Ensure every employee can read your emails.
“Before Contact Monkey, we had nothing. We had no benchmark. We had no idea what messaging was getting to our employees, how they were best receiving it. We had very limited two-way feedback loops.”
Jerilyn Hall
Employee Communications Manager
40–50%
of deskless workforce now reached
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“[ContactMonkey] really does allow our teams to be creative, but also provides the analytics to make sure we’re doing the right things.”
Jeremy Roberts
Sr. Manager of Communications, Go-To-Market & Incentives
40%
read rate boost
15%
higher open rates
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“ContactMonkey’s Dynamic Content tool saves me hours. I no longer need to copy, paste, or duplicate emails. It saves time, brain space, and prevents duplication errors.”
Emily-Rose Carr
Internal Communications Specialist
~60%
open rates
~19%
click rates
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With dynamic content, I can build one email with multiple blocks, with each block tailored to a group. I’m not duplicating emails or copy/pasting. It saves time and reduces mistakes.
James Maiden
Sr. Manager of Communications, Go-To-Market & Incentives
5x
faster email creation
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“Data helps drive informed decision-making. With appropriate feedback, we’re now able to analyze and change our strategy.”
Lindsey Champagne
Director of Communications and PR
13%
average click rate
“Our team’s efficiency was slowed down by the lack of sophistication of our previous tool. And we knew employees weren’t getting the information—they were flagging it as phishing.”
Tamara Palmer
Employee Engagement & Internal Communications Lead
Frequently asked questions
With ContactMonkey’s built-in analytics, you can track opens, clicks, read time, device usage, and even individual engagement (when enabled). All your data is available whether you’re using the Outlook add-in, Gmail add-on, web app, or desktop app, so you always know what’s landing and where to improve.
No, you choose the workflow that works best for you. ContactMonkey can be used:
- Directly inside Outlook or Gmail with our add-in/add-on for seamless, in-inbox creation and sending.
- As a desktop app for a dedicated, full-screen workspace.
- Via the web app from any browser, anywhere. No downloads required!
No matter how you access it, you get the same powerful features: drag-and-drop email template builder, dynamic content, embedded surveys, real-time collaboration, detailed analytics, and more.
Yes. ContactMonkey gives you real-time, presentation-ready reports showing open rates, click-throughs, read time, and survey responses, no matter which version of the platform you use. You can benchmark performance over time and share measurable results with leadership to prove ROI.
Yes. ContactMonkey gives you real-time, presentation-ready reports showing open rates, click-throughs, read time, and survey responses, no matter which version of the platform you use. You can benchmark performance over time and share measurable results with leadership to prove ROI.
With our Edit Sent Links feature, you can fix hyperlinks after sending, no resends, no confusion. This works whether you send through the Outlook or Gmail integration, or from the desktop app.
