This Privacy Policy describes how and why Arcadia Impact (“we”, “us”, or “our”) collects, uses, and discloses your personal information. By participating in our events or activities, visit any websites we operate or use any of our services, you agree to the terms outlined in this policy.

1. Who are we?

Arcadia Impact is a Registered Charity in England and Wales, charity number: 1212323. Our registered office is 5th Floor, 34-35 Hatton Garden, London, EC1N 8DX. If you have any questions related to this Privacy Policy or how we use your personal information, you can contact us at: [email protected].

2. What personal information we collect and why we collect it

We may collect personal information from you, which refers to any information that could be linked directly to an individual.

How we may collect your personal information:

Information you provide us

We may collect personal information from you when you fill out an online form such as an application to attend one of our events. This information could include:

• Identity and contact information such as your name, profession, email address, mailing address and phone number.

• Information about your career such as your interests, career plans and experience.

• Involvement in groups or communities we work with such as previous attendance at events.

• Marketing preferences.

• Demographic information such as your gender and age.

• Engagement with Arcadia Impact such as attendance to our events.

From the device(s) you use to visit our websites

We may collect information from the device(s) you use to visit websites we operate such as your device type, your Internet Protocol (IP) address, the dates and times of visits to the websites. This data is used to understand how our websites are used and make improvements to the websites. See section 3 for more details about our use of Cookies to collect technical data from our websites.

From third parties

We may collect your personal information from third parties including from Effective Altruism groups or other organisations.

From public sources

We may collect personal information such as your education and employment history from publicly available sources such as social media sites or news articles.

3. Cookies

Cookies are small text documents which are created when your browser loads a website. Arcadia Impact uses cookies on websites we operate. You can learn more about cookies at allaboutcookies.org.

We use required cookies that are necessary for the functionality of our websites as well as analytical/performance cookies which allow us to understand how users interact with our websites and make improvements to the websites. You can choose to disable cookies anytime using your browser.

4. How we use your personal information

We may use your personal information for the following purposes:

• To provide and manage our events and services.

• To assess your suitability for events, funding, roles, collaborations, or other opportunities with Arcadia Impact.

• To communicate with you regarding our events, activities, any changes to our policies, to ask you to complete surveys, give feedback, and to share information we think may be useful to you.

• To run fellowship schemes, reading groups, retreats, or other types of events.

• To run our co-working office including managing applications and tracking usage.

• To analyse and improve our events, services and websites.

• To assess the impact of the work we do.

• To provide response to any inquiries and provide other support.

• To maintain our records and comply with legal obligations.

• To prevent fraud, enforce our terms of use, and protect the rights and safety of our participants and staff.

5. How we share your personal information

We might share your personal information with third parties in some cases. We will always disclose who we are sharing your personal information with when collecting it and we might ask you for permission to share data with third parties.

If might share your data in these situations:

• With government authorities or law enforcement officials if required by law or to protect our legitimate interests.

• If our organisation is closed or merged with another organisation, we will share your personal information with external advisers and the owners of the new organisation.

• To service providers who perform services on our behalf, such as payment processing and event registration, and who are bound by contractual obligations to keep your personal information confidential and use it only for the purposes for which we disclose it to them.

• With your consent we may share your personal information for any other purpose.

6. How we store your personal information

We take appropriate technical and organisational measures to protect your personal information from unauthorised access, disclosure, alteration, or destruction. In the unlikely event of a data breach, we will take steps to minimise the loss or destruction of data and will notify you if required by law.

We will store your information for as long as we need it to achieve the purposes we collected it for, to comply with legal and regulatory obligations, to exercise our legal rights and protect ourselves from legal claims. If we no longer need any personal information we collect, we will delete it or anonymise it.

7. Legal bases for processing your personal information

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

1. Your consent. You are able to remove your consent at any time. You can do this by contacting [email protected].

2. We have a contractual obligation.

3. We have a legal obligation.

4. We have a vital interest.

5. We need it to perform a public task.

6. We have a legitimate interest.

8. Your data protection rights

Under data protection law, you have rights including:

1. Your right of access - You have the right to ask us for copies of your personal information.

2. Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

3. Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

4. Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

5. Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.

6. Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at [email protected] if you wish to make a request.

9. How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at [email protected], or write to us:

Arcadia Impact, 5th Floor, 34-35 Hatton Garden London EC1N 8DX

You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s address: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk