EU Data Protection Representative Program

A Data Protection Officer (DPO) is a role mandated under Article 37 of the GDPR (or UK GDPR). Organizations must appoint a DPO if:

–  The core activities of the controller or the processor consist of processing operations which require regular and systematic monitoring of data subjects on a large scale;

–  The core activities of the controller or the processor consist of processing on a large scale of special categories of data or personal data relating to criminal convictions and offenses;

–  The processing is carried out by a public authority or body.

The DPO monitors compliance with the GDPR (or UK GDPR), and, if applicable, EU Member state data protection laws; oversees data protection strategies, and acts as a key contact for data subjects and regulators. In contrast, a Data Protection Representative (DPR) is a local representative required under Article 27 of the GDPR (or UK GDPR) for organizations not established in the EU or UK. The DPR serves as a point of contact for regulators and data subjects in the relevant jurisdiction. However, the DPR’s role is narrower in scope and does not include the extensive responsibilities of a DPO. Visit our Data Protection Officer Service page to learn more about outsourcing a DPO.

VeraSafe is a global leader in data privacy and a trusted provider of EU Data Protection Representative (DPR) services in full compliance with applicable legal requirements. With over a decade of experience, our team of privacy attorneys oversees and coordinates all aspects of our DPR services, ensuring a professional and compliant solution for your organization. 

The enrollment fee includes the formal appointment of VeraSafe as your Data Protection Representative in the EU. You will be entitled to publish VeraSafe’s DPR contact information in any appropriate location, including your privacy notices. Regulators and data subjects can contact VeraSafe in addition to, or instead of, contacting your organization directly. VeraSafe accepts legal liability when serving as the Data Protection Representative of a foreign organization, and the enrollment fee primarily compensates VeraSafe for that risk. 

Every organization has unique circumstances. We recommend reaching out to VeraSafe for guidance on interpreting the GDPR and understanding how its requirements apply to your organization. Please note that the information provided here is not legal advice and should not be construed as such.

Once you sign the enrollment documentation, VeraSafe will provide you with a paragraph of text for inclusion in your privacy notice. This disclosure, required under Article 27 of the GDPR, must be added to all privacy notices that address EU data subjects. 

Failing to appoint a representative and include their information in your privacy notices is a clear sign of noncompliance with the GDPR which could lead to regulatory scrutiny, fines, and other penalties. 

Organizations based in the EU are not required to appoint an EU Data Protection Representative. However, EU-based organizations without a branch or establishment in non-EU countries, such as the UK, may need to appoint a representative under the laws of those jurisdictions. For complete compliance with UK GDPR Article 27, please refer to VeraSafe’s UK Data Protection Representative Program. 

Regulators and data subjects can contact VeraSafe through our web contact form, telephone, or mailing address in the EU. These details will be provided upon enrollment. 

Usually not. VeraSafe will receive, relay, and, only after consultation with you, respond to any communications from regulators or data subjects. If required, we can deliver legal counsel on demand to assist you in responding to such inquiries. However, there are some circumstances where it is necessary for VeraSafe to contact the requestor directly, for example if the data subject does not indicate which VeraSafe client their concern relates to, it is necessary for VeraSafe to contact the data subject to ascertain this critical information. 

1. Click “Enroll Now” and provide the necessary information.

2. VeraSafe will email your enrollment paperwork.

3. We will provide the information you need to implement our DPR program within your organization. Implementation typically takes one business day. 

Yes. VeraSafe’s expertise lies at the intersection of law and information technology. Our multidisciplinary team includes privacy attorneys, GDPR professionals, project managers, and IT security advisors. Many team members hold certifications from the International Association of Privacy Professionals. 

To review the terms of service for our EU Data Protection Representative Program, please contact us. Our legal team will promptly provide the necessary documentation. 

VeraSafe does not conduct proactive audits of EU DPR clients for compliance with the GDPR. Currently, no formal certification exists for demonstrating compliance with the GDPR. However, we can provide additional GDPR compliance services tailored to your organization’s needs. Please contact us for more information.