{"id":4,"date":"2017-07-26T16:16:04","date_gmt":"2017-07-26T20:16:04","guid":{"rendered":"http:\/\/rsg.mcmaster.ca\/?page_id=4"},"modified":"2026-03-25T13:44:41","modified_gmt":"2026-03-25T17:44:41","slug":"home","status":"publish","type":"page","link":"https:\/\/studentgroups.mcmaster.ca\/","title":{"rendered":"Home"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Good news! We&#8217;ve made some improvements to the student event risk portal <\/h2>\n\n\n\n<p>The process for having your student group event approved remains the same, but we&#8217;ve modernized the submission experience to make it more intuitive and efficient.<\/p>\n\n\n<div class='accordion md-accordion' id='accordion0' role='tablist' aria-multiselectable='true'><div class='card'><div class='card-header' role='tab' id='#New-features0'><h3 class='card-title'><a class='collapsed' data-toggle='collapse' href='#collapseOneNew-features0' data-parent='#accordion0' aria-expanded='false' aria-controls='collapseOneNew-features0'><div class='container'><span><\/span>New features<\/div><\/a><\/h3><\/div><div id='collapseOneNew-features0' class='collapse' role='tabpanel' aria-labelledby='#New-features0' data-parent='#accordion0'><div class='card-body'><div class='container'><ul>\n<li>Drop-down menus for faster input<\/li>\n<li>A commenting feature within each section<\/li>\n<li>The ability to edit your form when changes or uploads are requested<\/li>\n<li>A direct link to detailed food and beverage guidelines<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><div class='card'><div class='card-header' role='tab' id='#What-you-need-to-know0'><h3 class='card-title'><a class='collapsed' data-toggle='collapse' href='#collapseOneWhat-you-need-to-know0' data-parent='#accordion0' aria-expanded='false' aria-controls='collapseOneWhat-you-need-to-know0'><div class='container'><span><\/span>What you need to know<\/div><\/a><\/h3><\/div><div id='collapseOneWhat-you-need-to-know0' class='collapse' role='tabpanel' aria-labelledby='#What-you-need-to-know0' data-parent='#accordion0'><div class='card-body'><div class='container'><ul>\n<li><a href=\"https:\/\/studentgroups.mcmaster.ca\/risk-app-dashboard\/\" target=\"_blank\" rel=\"noopener\"><strong>Access the new portal<\/strong><\/a>. Log in with your McMaster club email and password.\u00a0Personal McMaster email accounts or non-McMaster emails will not be accepted.<\/li>\n<li>We have included easy-access links for <strong><a href=\"https:\/\/studentgroups.mcmaster.ca\/risk-app\/validate-event\/\" data-type=\"link\" data-id=\"https:\/\/studentgroups.mcmaster.ca\/risk-app\/validate-event\/\">event code verification<\/a><\/strong> and <strong>space bookings<\/strong> through <strong><a href=\"https:\/\/housing.mcmaster.ca\/conference-event-services\/meetmac-students\/\" data-type=\"link\" data-id=\"https:\/\/housing.mcmaster.ca\/conference-event-services\/meetmac-students\/\">Conference &amp; Event Services<\/a><\/strong> and <strong><a href=\"https:\/\/muscmcmaster.ca\/reservations-2\/\" data-type=\"link\" data-id=\"https:\/\/muscmcmaster.ca\/reservations-2\/\">MUSC<\/a><\/strong>.<\/li>\n<li>All <strong>waivers and templates<\/strong> are available on the home page of this website. You are responsible for keeping copies of the completed waivers for each event.<\/li>\n<li>The refreshed portal consists of three levels of approval:\n<ul>\n<li>Level 1 \u2014 Intermediate Approver (e.g., MSU, GSA, Faculty representative)<\/li>\n<li>Level 2 \u2014 University Health and Safety<\/li>\n<li>Level 3 \u2014 Enterprise Risk (if using third-party vendors and a certificate of insurance is required)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><\/div>\n\n\n<div class='align-button-left mt-0 mb-4 ml-4 mr-0'><a href='https:\/\/studentgroups.mcmaster.ca\/organizer\/' class='btn btn-primary  ' target='_target' >Portal: Organizer<\/a><\/div><div class='align-button-left mt-0 mb-4 ml-4 mr-0'><a href='https:\/\/studentgroups.mcmaster.ca\/approver-level-1\/' class='btn btn-primary  ' target='_target' >Portal: Approver<\/a><\/div><div class='align-button-left mt-0 mb-4 ml-4 mr-0'><a href='https:\/\/studentgroups.mcmaster.ca\/validate-event\/' class='btn btn-primary  ' target='_target' >Event Code Verification<\/a><\/div>\n\n\n<div class='align-button-left mt-0 mb-4 ml-4 mr-0'><a href='https:\/\/housing.mcmaster.ca\/conference-event-services\/meetmac-students\/' class='btn btn-primary  ' target='_self' >Bookings: Conference & Event Services<\/a><\/div><div class='align-button-left mt-0 mb-4 ml-4 mr-0'><a href='https:\/\/muscmcmaster.ca\/reservations-2\/' class='btn btn-primary  ' target='_self' >Bookings: MUSC<\/a><\/div>\n\n\n<\/div><nav id='tab-bar-0' class='navbar navbar-expand-md navigation-menu'><div class='container'><button class='navbar-toggler tab-toggler collapsed' type='button' data-toggle='collapse' data-target='#tabMenu0'  aria-controls='tabMenu' aria-expanded='false' aria-label='Toggle navigation'>Active Text<\/button><div class='collapse navbar-collapse tab-collapse' id='tabMenu0'><nav class='navbar-nav nav nav-pills nav-justified flex-column flex-lg-row flex-md-row' id='myTab0' role='tablist' aria-label='Tabs'><a class='nav-item nav-link  active' href='#tab-00' id='tab-00-label' data-toggle='tab' role='tab' aria-controls='nav-00' aria-selected='true'>Resources and Support<\/a><a class='nav-item nav-link ' href='#tab-10' id='tab-10-label' data-toggle='tab' role='tab' aria-controls='nav-10' aria-selected='false'>FAQ<\/a><\/nav><\/div><\/div><\/nav><div class='tab-content none' id='nav-tabContent0'><div class='tab-pane fade pt-5  show active ' id='tab-00' role='tabpanel' aria-labelledby='tab-00-label'><div class='container'><\/div><section class='py-0 none'><div class='container'><div class='row row-eq-height'><div class='col-lg-6 col-md-6'><div class='card card-shadow'><div class='card-body pb-0'><h3 class='card-title'>Event Management<\/h3><div class='card-text'><p>Your safety matters to us. Before planning an event or gathering, you must complete a risk assessment. This assessment shows us that you have considered the level of risk associated with your event.<\/p>\n<\/div><\/div><div class='card-footer border-top-0 pb-4'><a href='https:\/\/studentgroups.mcmaster.ca\/event-management\/' class='btn btn-link btn-arrow' target='_blank'><span class='sr-only sr-only-focusable'>Event Management<\/span>Get started<\/a><\/div><\/div><\/div><div class='col-lg-6 col-md-6'><div class='card card-shadow'><div class='card-body pb-0'><h3 class='card-title'>Event Resources<\/h3><div class='card-text'><p>Every successful event has a plan. Where are you hosting your event? Have you booked the room? Will you need catering? What&#8217;s your budget? Explore for clear guides to help achieve your event goals.<\/p>\n<\/div><\/div><div class='card-footer border-top-0 pb-4'><a href='https:\/\/studentgroups.mcmaster.ca\/event-resources\/' class='btn btn-link btn-arrow'no><span class='sr-only sr-only-focusable'>Event Resources<\/span>Get started<\/a><\/div><\/div><\/div><div class='col-lg-6 col-md-6'><div class='card card-shadow'><div class='card-body'><h3 class='card-title'>Waivers<\/h3><div class='card-text'><ul>\n<li><a href=\"https:\/\/studentgroups.mcmaster.ca\/wp-content\/uploads\/2022\/04\/Event_Waiver_Involving_Alcohol_Bus_Trips.pdf\">Event Waiver Involving Alcohol &amp; Bus Trips (PDF)<\/a><\/li>\n<li><a href=\"https:\/\/studentgroups.mcmaster.ca\/wp-content\/uploads\/2022\/04\/Event_Waiver_Participatory_Sporting_Hiking_2019.pdf\">Event Waiver Participatory Sporting &amp; Hiking (PDF)<\/a><\/li>\n<li><a href=\"https:\/\/studentgroups.mcmaster.ca\/wp-content\/uploads\/2022\/04\/Event_Waiver_Spectator_Cultural_Social_Events_2019.pdf\">Event Waiver Spectator Cultural Social Events (PDF)<\/a><\/li>\n<li><a href=\"https:\/\/studentgroups.mcmaster.ca\/wp-content\/uploads\/2022\/04\/Event_Waiver_Virtual_Online_Activity_2020.pdf\">Event Waiver Virtual Online Activity (PDF)<\/a><\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><div class='col-lg-6 col-md-6'><div class='card card-shadow'><div class='card-body'><h3 class='card-title'>Certificate of Insurance (COI) Templates<\/h3><div class='card-text'><ul>\n<li><a href=\"https:\/\/studentgroups.mcmaster.ca\/wp-content\/uploads\/2026\/01\/Template-COI-Vendor-MSU-Student-Group.docx\">COI Vendor: MSU Student Group<\/a><\/li>\n<li><a href=\"https:\/\/studentgroups.mcmaster.ca\/wp-content\/uploads\/2026\/01\/Template-COI-Chartered-Bus-MSU-Student-Group.docx\">COI Chartered Bus: MSU Student Group<\/a><\/li>\n<li><a href=\"https:\/\/studentgroups.mcmaster.ca\/wp-content\/uploads\/2026\/01\/Template-COI-Vendor-Academic-Society.docx\">COI Vendor: Academic Society<\/a><\/li>\n<li><a href=\"https:\/\/studentgroups.mcmaster.ca\/wp-content\/uploads\/2026\/01\/Template-COI-Chartered-Bus-Academic-Society.docx\">COI Chartered Bus: Academic Society<\/a><\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/section><div class='container py-4'>\n<\/div><section class='py-5 none'><div class='container'><div class='row row-eq-height'><div class='col-lg-4 col-md-6'><div class='card card-shadow'><div class='card-body pb-0'><h3 class='card-title'>Policy on Student Groups<\/h3><div class='card-text'><p>This document contains McMaster University\u2019s policies and expectations for student groups.<\/p>\n<\/div><\/div><div class='card-footer border-top-0 pb-4'><a href='https:\/\/secretariat.mcmaster.ca\/app\/uploads\/Student-Groups-Recognition-Risk-Assessment-and-Event-Planning-Policy-on.pdf' class='btn btn-link btn-arrow' target='_blank'><span class='sr-only sr-only-focusable'>Policy on Student Groups<\/span>Read the policy<\/a><\/div><\/div><\/div><div class='col-lg-4 col-md-6'><div class='card card-shadow'><div class='card-body pb-0'><h3 class='card-title'>Budgeting<\/h3><div class='card-text'><p>Make use of your resources. This is an Excel template you can use to successfully budget for your event.<\/p>\n<\/div><\/div><div class='card-footer border-top-0 pb-4'><a href='https:\/\/studentgroups.mcmaster.ca\/wp-content\/uploads\/2017\/12\/Sample-budget.xlsx' class='btn btn-link btn-arrow' target='_blank'><span class='sr-only sr-only-focusable'>Budgeting<\/span>Download the template<\/a><\/div><\/div><\/div><div class='col-lg-4 col-md-6'><div class='card card-shadow'><div class='card-body pb-0'><h3 class='card-title'>Successful Event Planning<\/h3><div class='card-text'><p>If you\u2019re in the planning stages of your event, this checklist has a week-by-week breakdown of what you need to do.<\/p>\n<\/div><\/div><div class='card-footer border-top-0 pb-4'><a href='https:\/\/studentgroups.mcmaster.ca\/wp-content\/uploads\/2018\/03\/EventTips.pdf' class='btn btn-link btn-arrow' target='_blank'><span class='sr-only sr-only-focusable'>Successful Event Planning<\/span>Download the checklist<\/a><\/div><\/div><\/div><\/div><\/div><\/section><div class='container py-4'>\n<\/div><\/div><div class='tab-pane fade pt-5 ' id='tab-10' role='tabpanel' aria-labelledby='tab-10-label'><div class='container'><\/div><section class='pb-5 none'><div class='container'><div class='row' id='faq-accordions0'><div class='col-lg-6'><div id='faq-accordion00' class='faq-accordion'><div class='card card-shadow'><div class='card-header sky-blue' id='heading00'><h3 class='card-title'>I&#8217;m having trouble logging in to the event portal. What should I do?\n<\/h3><\/div><div id='faq-collapse00539931278' class='collapse' aria-labelledby='heading00' data-parent='#faq-accordions00'><div class='card-body'><p>Ensure you are using the clubs McMaster email. Personal McMaster emails or non-McMaster club emails are no longer valid. Student groups can create a <strong>role-based account<\/strong> (ending in @mcmaster.ca) through UTS. Please note:<\/p>\n<ul>\n<li>Role-based accounts must be created and sponsored by a full-time university employee.<\/li>\n<li>The turnaround time for account creation is up to <strong>five business days<\/strong>.<\/li>\n<li>More information: <a href=\"https:\/\/uts.mcmaster.ca\/services\/accounts-and-passwords\/person-of-interest\/\">Person of Interest\/Role Based Accounts &#8211; UTS<\/a><\/li>\n<\/ul>\n<\/div><\/div><div class='card-footer'><button class='btn btn-link btn-arrow' data-toggle='collapse' data-target='#faq-collapse00539931278' aria-controls='collapse00'><span class='sr-only sr-only-focusable'><p>I&#8217;m having trouble logging in to the event portal. What should I do?<\/p>\n<\/span>Answer<\/button><\/div><\/div><div class='card card-shadow'><div class='card-header sky-blue' id='heading10'><h3 class='card-title'>Where can I learn more about event planning in general?\n<\/h3><\/div><div id='faq-collapse10636847634' class='collapse' aria-labelledby='heading10' data-parent='#faq-accordions00'><div class='card-body'><p>You can visit the <a href=\"https:\/\/studentgroups.mcmaster.ca\/event-resources\/\">Event Resources page<\/a> to learn more. We are working on adding more useful information to support you.<\/p>\n<\/div><\/div><div class='card-footer'><button class='btn btn-link btn-arrow' data-toggle='collapse' data-target='#faq-collapse10636847634' aria-controls='collapse10'><span class='sr-only sr-only-focusable'><p>Where can I learn more about event planning in general?<\/p>\n<\/span>Answer<\/button><\/div><\/div><div class='card card-shadow'><div class='card-header sky-blue' id='heading20'><h3 class='card-title'>Will I require an event code to reserve space?\n<\/h3><\/div><div id='faq-collapse20767746656' class='collapse' aria-labelledby='heading20' data-parent='#faq-accordions00'><div class='card-body'><p>Yes, event codes will continue to be issued when your event is approved, and you will require that code before you can reserve space.<\/p>\n<\/div><\/div><div class='card-footer'><button class='btn btn-link btn-arrow' data-toggle='collapse' data-target='#faq-collapse20767746656' aria-controls='collapse20'><span class='sr-only sr-only-focusable'><p>Will I require an event code to reserve space?<\/p>\n<\/span>Answer<\/button><\/div><\/div><div class='card card-shadow'><div class='card-header sky-blue' id='heading30'><h3 class='card-title'>When planning events, are there any timeframes to consider avoiding due to space restrictions?\n<\/h3><\/div><div id='faq-collapse30699832332' class='collapse' aria-labelledby='heading30' data-parent='#faq-accordions00'><div class='card-body'><p>Yes. Classroom and lecture halls are not available to book in the first two-three weeks of each academic term as teaching schedules get confirmed. Typically, the Meet@Mac portal is open for booking space after the drop\/add date of each academic team.\u00a0 December and April exam periods also significantly reduce the availability of classrooms and lecture halls.<\/p>\n<\/div><\/div><div class='card-footer'><button class='btn btn-link btn-arrow' data-toggle='collapse' data-target='#faq-collapse30699832332' aria-controls='collapse30'><span class='sr-only sr-only-focusable'><p>When planning events, are there any timeframes to consider avoiding due to space restrictions?<\/p>\n<\/span>Answer<\/button><\/div><\/div><div class='card card-shadow'><div class='card-header sky-blue' id='heading40'><h3 class='card-title'>If an approver asks for more information on my event, will the form go back to the first approver?\n<\/h3><\/div><div id='faq-collapse40283352784' class='collapse' aria-labelledby='heading40' data-parent='#faq-accordions00'><div class='card-body'><p>No. When an approver requests changes, the form stays with that approver until the updates are complete. It does not return to earlier approvers or restart the process. Once the requested changes are made, the form continues forward from that point.<\/p>\n<\/div><\/div><div class='card-footer'><button class='btn btn-link btn-arrow' data-toggle='collapse' data-target='#faq-collapse40283352784' aria-controls='collapse40'><span class='sr-only sr-only-focusable'><p>If an approver asks for more information on my event, will the form go back to the first approver?<\/p>\n<\/span>Answer<\/button><\/div><\/div><div class='card card-shadow'><div class='card-header sky-blue' id='heading50'><h3 class='card-title'>Why am I being asked to complete the Criterion license?\n<\/h3><\/div><div id='faq-collapse501011663074' class='collapse' aria-labelledby='heading50' data-parent='#faq-accordions00'><div class='card-body'><p>All student groups \u2014 MSU, GSA, Academic Societies \u2014 must now complete the Criterion license form when their event includes a film.<\/p>\n<\/div><\/div><div class='card-footer'><button class='btn btn-link btn-arrow' data-toggle='collapse' data-target='#faq-collapse501011663074' aria-controls='collapse50'><span class='sr-only sr-only-focusable'><p>Why am I being asked to complete the Criterion license?<\/p>\n<\/span>Answer<\/button><\/div><\/div><\/div><\/div><div class='col-lg-6'><div id='faq-accordion01' class='faq-accordion'><div class='card card-shadow'><div class='card-header sky-blue' id='heading60'><h3 class='card-title'>My event has been approved by Level 1 and Level 2, but I have not received the approval email and event code. Why?\n<\/h3><\/div><div id='faq-collapse601348487388' class='collapse' aria-labelledby='heading60' data-parent='#faq-accordions01'><div class='card-body'><p>This is likely because your event involves a third-party vendor (i.e., petting zoo, bouncy castle, equipment rental, non-McMaster instructor) and a certificate of insurance is required. You can upload this to the form, and it will be reviewed for final (Level 3) approval by Enterprise Risk.<\/p>\n<\/div><\/div><div class='card-footer'><button class='btn btn-link btn-arrow' data-toggle='collapse' data-target='#faq-collapse601348487388' aria-controls='collapse60'><span class='sr-only sr-only-focusable'><p>My event has been approved by Level 1 and Level 2, but I have not received the approval email and event code. Why?<\/p>\n<\/span>Answer<\/button><\/div><\/div><div class='card card-shadow'><div class='card-header sky-blue' id='heading70'><h3 class='card-title'>What is a certificate of insurance (COI), and how do I get it?\n<\/h3><\/div><div id='faq-collapse70688877521' class='collapse' aria-labelledby='heading70' data-parent='#faq-accordions01'><div class='card-body'><p>A certificate of insurance is a document provided by the vendor verifying insurance coverage. A certificate of insurance in the amount of $5M for commercial general liability is required for all third-party vendors, except for chartered buses, which require $10M.<\/p>\n<p><span data-olk-copy-source=\"MessageBody\">A certificate of insurance (COI) is required for any third party providing services for your event. This includes:\u00a0<\/span><\/p>\n<ul>\n<li>Venue rental (off campus)<\/li>\n<li>DJ<\/li>\n<li>Photographer<\/li>\n<li>Equipment rental (generator, etc.)<\/li>\n<li>Petting Zoo<\/li>\n<li>Bus charters<\/li>\n<li>Inflatables<\/li>\n<li>Off-campus fitness instructors (e.g., Yoga)<\/li>\n<\/ul>\n<p>Templated emails have been created to assist with requesting these certificates from third-party vendors.<\/p>\n<ul>\n<li><a href=\"https:\/\/studentgroups.mcmaster.ca\/wp-content\/uploads\/2026\/01\/Template-COI-Vendor-MSU-Student-Group.docx\">COI Vendor: MSU Student Group<\/a><\/li>\n<li><a href=\"https:\/\/studentgroups.mcmaster.ca\/wp-content\/uploads\/2026\/01\/Template-COI-Chartered-Bus-MSU-Student-Group.docx\">COI Chartered Bus: MSU Student Group<\/a><\/li>\n<li><a href=\"https:\/\/studentgroups.mcmaster.ca\/wp-content\/uploads\/2026\/01\/Template-COI-Vendor-Academic-Society.docx\">COI Vendor: Academic Society<\/a><\/li>\n<li><a href=\"https:\/\/studentgroups.mcmaster.ca\/wp-content\/uploads\/2026\/01\/Template-COI-Chartered-Bus-Academic-Society.docx\">COI Chartered Bus: Academic Society<\/a><\/li>\n<\/ul>\n<\/div><\/div><div class='card-footer'><button class='btn btn-link btn-arrow' data-toggle='collapse' data-target='#faq-collapse70688877521' aria-controls='collapse70'><span class='sr-only sr-only-focusable'><p>What is a certificate of insurance (COI), and how do I get it?<\/p>\n<\/span>Answer<\/button><\/div><\/div><div class='card card-shadow'><div class='card-header sky-blue' id='heading80'><h3 class='card-title'>Where do I send my certificate of insurance (COI)?\n<\/h3><\/div><div id='faq-collapse80382076431' class='collapse' aria-labelledby='heading80' data-parent='#faq-accordions01'><div class='card-body'><p><span data-olk-copy-source=\"MessageBody\">Certificates of insurance must be uploaded to the portal within your event form, <strong>not emailed to Enterprise Risk<\/strong>. If the third-party vendor you are working with requires coverage, you can send a request for an insurance quote to <\/span><span lang=\"EN-US\"><a title=\"mailto:entrisk@mcmaster.ca\" href=\"mailto:entrisk@mcmaster.ca\" data-linkindex=\"0\"><span lang=\"EN-CA\">entrisk@mcmaster.ca<\/span><\/a><\/span> at least 10 days in advance of the event. This will ensure the request and payment are processed in time to approve the event.<\/p>\n<\/div><\/div><div class='card-footer'><button class='btn btn-link btn-arrow' data-toggle='collapse' data-target='#faq-collapse80382076431' aria-controls='collapse80'><span class='sr-only sr-only-focusable'><p><span data-olk-copy-source=\"MessageBody\">Where do I send my certificate of insurance (COI)?<\/span><\/p>\n<\/span>Answer<\/button><\/div><\/div><div class='card card-shadow'><div class='card-header sky-blue' id='heading90'><h3 class='card-title'>How do I know if my event approver has questions or needs more information?\n<\/h3><\/div><div id='faq-collapse90256639041' class='collapse' aria-labelledby='heading90' data-parent='#faq-accordions01'><div class='card-body'><p><span class=\"x_normaltextrun\"><span data-olk-copy-source=\"MessageBody\">Approvers will contact organizers through the portal when additional information is needed. Please monitor your portal notifications and student group email for follow-up requests.<\/span><\/span><span class=\"x_eop\">\u00a0<\/span><\/p>\n<\/div><\/div><div class='card-footer'><button class='btn btn-link btn-arrow' data-toggle='collapse' data-target='#faq-collapse90256639041' aria-controls='collapse90'><span class='sr-only sr-only-focusable'><p><span data-olk-copy-source=\"MessageBody\">How do I know if my event approver has questions or needs more information?<\/span><\/p>\n<\/span>Answer<\/button><\/div><\/div><div class='card card-shadow'><div class='card-header sky-blue' id='heading100'><h3 class='card-title'>I have questions. Who can I contact?\n<\/h3><\/div><div id='faq-collapse100538769178' class='collapse' aria-labelledby='heading100' data-parent='#faq-accordions01'><div class='card-body'><p>Inquiries can be sent to<a href=\"mailto:stgroups@mcmaster.ca\"> stgroups@mcmaster.ca<\/a>.<\/p>\n<\/div><\/div><div class='card-footer'><button class='btn btn-link btn-arrow' data-toggle='collapse' data-target='#faq-collapse100538769178' aria-controls='collapse100'><span class='sr-only sr-only-focusable'><p>I have questions. Who can I contact?<\/p>\n<\/span>Answer<\/button><\/div><\/div><div class='card card-shadow'><div class='card-header sky-blue' id='heading110'><h3 class='card-title'>How do I best avoid delays in having my event approved?\n<\/h3><\/div><div id='faq-collapse1101190307814' class='collapse' aria-labelledby='heading110' data-parent='#faq-accordions01'><div class='card-body'><ul type=\"disc\">\n<li class=\"x_MsoListParagraph\" data-olk-copy-source=\"MessageBody\">Submit the event at least 10 days in advance. Keep in mind the portal is monitored by approvers during regular university business hours.<\/li>\n<li class=\"x_MsoListParagraph\">Answer all questions on the form accurately. Events involving external vendors, activity, travel, alcohol or large attendance may require additional review. Indicate these items clearly in the form so that the appropriate approvers can be brought into the workflow early.<\/li>\n<li class=\"x_MsoListParagraph\">Submit all supporting documents (itinerary, budget, certificates of insurance) by uploading directly into the designated fields within the portal form. Avoid sending by email.<\/li>\n<\/ul>\n<\/div><\/div><div class='card-footer'><button class='btn btn-link btn-arrow' data-toggle='collapse' data-target='#faq-collapse1101190307814' aria-controls='collapse110'><span class='sr-only sr-only-focusable'><p><span data-olk-copy-source=\"MessageBody\">How do I best avoid delays in having my event approved?<\/span><\/p>\n<\/span>Answer<\/button><\/div><\/div><\/div><\/div><div class='col-lg-6'><div id='faq-accordion02' class='faq-accordion'><\/div><\/div><\/div><\/div><\/section><div class='container py-4'>\n<\/div><\/div><\/div><div class='container py-4'>\n","protected":false},"excerpt":{"rendered":"<p>Good news! We&#8217;ve made some improvements to the student event risk portal The process for having your student group event approved remains the same, but we&#8217;ve modernized the submission experience to make it more intuitive and efficient.<\/p>\n","protected":false},"author":3,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-4","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/studentgroups.mcmaster.ca\/wp-json\/wp\/v2\/pages\/4","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/studentgroups.mcmaster.ca\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/studentgroups.mcmaster.ca\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/studentgroups.mcmaster.ca\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/studentgroups.mcmaster.ca\/wp-json\/wp\/v2\/comments?post=4"}],"version-history":[{"count":14,"href":"https:\/\/studentgroups.mcmaster.ca\/wp-json\/wp\/v2\/pages\/4\/revisions"}],"predecessor-version":[{"id":1619,"href":"https:\/\/studentgroups.mcmaster.ca\/wp-json\/wp\/v2\/pages\/4\/revisions\/1619"}],"wp:attachment":[{"href":"https:\/\/studentgroups.mcmaster.ca\/wp-json\/wp\/v2\/media?parent=4"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}