Runn

Begin each week knowing who can do what and when. Start by loading your pipeline: import upcoming work, outline milestones, and define the skills and roles required. Drag items onto a timeline to sketch an initial schedule, then assign people by hours or percentage to fit your delivery window. Runn highlights clashes and gaps as you go, so you can rebalance staff before problems land. Block public holidays, vacations, and part-time patterns to keep the plan grounded. Use placeholders when a role is needed but a person isn’t chosen yet, then swap in a specific team member once confirmed. Save common setups as templates to speed up repeatable engagements.

As delivery unfolds, switch to a weekly cadence. Review a heatmap to see who is overloaded or underused, then nudge allocations with simple drag-and-drop adjustments. Compare planned vs current effort to spot overruns early. Update remaining effort to keep dates and staffing in sync. Track burn and margin against your targets, and receive prompts when thresholds are about to be breached. For product teams, map allocations to sprints or increments; for agencies, line up retainers and short projects side by side to protect key contributors. If a priority shifts, move the timeline and watch downstream availability and costs update so you can reshuffle without guesswork.

Finance and operations teams can turn the schedule into forward-looking numbers in minutes. Use rate cards and internal costs to generate revenue, cost, and margin projections by project, client, or portfolio. Model scenarios: what happens if you hire a backend engineer in June, push a go-live by two weeks, or adjust a blended rate? Compare options, pick the best path, and publish the decision to the team. Spot bench time early and create a staffing plan to match demand. Track utilization and billability to hit targets without burning people out. Tie tentative work into your outlook so leaders see the likely impact of deals before they’re signed and can prepare hiring or contracting moves.

Keep everyone aligned with tailored views. Give executives a portfolio snapshot, resourcing leads a capacity view, and team members a clear picture of upcoming commitments. Bring in actuals from timesheets or log time directly to keep projections honest. Connect your CRM to convert opportunities into planned work with a click, and sync tasks or milestones from your delivery tools to keep context in one place. Use roles and permissions to control who edits vs who views. Leave notes on allocations to capture trade-offs and decisions. With consistent workflows, you’ll replace ad-hoc spreadsheets with a living plan that guides staffing, delivery, and profitability—day to day and quarter to quarter.