PublishPress Future has a feature called Action Workflows. These workflows allow you to make updates to your content using custom workflows. Here are some examples of what you can do with Action Workflows:
- Email the site admin when a post is updated.
- Change the post status to “Trash” a week after it was published.
- 15 days after the post is published, move the post to the “Draft” status and add a new category.
- 1 year after a post is published, send an email to the author asking them to check the content.
When you first install PublishPress Future, the “Action Workflows” screen will show many examples that are ready for you to enable and use:
A Sample Action Workflow #
The best way to understand what Action Workflows do is to see an example. This image below shows a sample workflow called “Unpublish to Draft after a week”. This workflow will automatically change the status of a post to “Draft” a week after it was published. In this screenshot below we have four steps:
- Trigger: Post is published. This trigger activates when a post is published.
- Advanced: Schedule. This step allows you to schedule the action. For example, you can set the workflow to run 7 days after the post is published.
- Action: Move post to status. This step will move the post a different status such as “Draft”.
- Action: Send email. This step will send an email to any addresses you choose.
How to Build Action Workflows #
We designed the PublishPress Future workflow builder to look just like the block editor in WordPress. You can drag-and-drop steps to build your workflow. In the screenshot below we're adding a new action called “Move post to status”.
Each step can be inserted into the workflow using the lines that connect steps. In this image below, we've added the new action as the second step in the workflow.
If there are any required settings for your step, PublishPress Future will show a small warning sign. In this screenshot below we need to choose the new status that the post will be moved to.
