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Available Steps in Action Workflows

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The “Workflows” feature in PublishPress Future Pro allows you to create workflows with several steps. Each workflow requires at least one Trigger and one Action.

Available Triggers (Free) #

Triggers are used to start each workflow.

  • Post is saved: This trigger activates whenever a post is saved, regardless of whether it's newly created, imported, or updated.
  • Post is updated: This trigger activates when an existing post is updated.
  • Post is published: This trigger activates when an existing post is updated.
  • Manually run via checkbox: This allows users to manually trigger the workflow. It can be enabled via the post editing screen or the “Quick Edit” panel. Find out more.
  • Manually enabled via Future Actions box: This adds the workflow to the default “Future Actions” box so it can be manually triggered by users. Find out more.
  • Terms are added to post: This trigger activates when specific taxonomy terms are added to a post.

Available Triggers (Pro) #

This feature requires the Pro version of the PublishPress Future plugin.

  • Post is scheduled (Pro version): This trigger activates when a post is scheduled.
  • Post status changed (Pro version): This trigger activates when a post status is changed.
  • Post meta changed (Pro version): This trigger activates when a post meta field is changed.
  • Post author changed (Pro version): This trigger activates when an existing post author is changed.
  • Manually run via posts row action (Pro): This adds a link to the “Posts” screen from where users can trigger the workflow. Find out more.
  • User role is changed (Pro version): This trigger activates when a user's role is changed.
  • On custom action (Pro version): This trigger activates upon a custom WordPress action hook. Use it to integrate with other plugins or custom code. Find out more.
  • On schedule (Pro version): This trigger allows to run a workflow at a specific time, or relative to another date. You can also use this trigger to repeat workflows. Find out more.

Available Actions (Free) #

Actions are available once a workflow has started to run.

  • Delete post: This action will completely remove the post from your site.
  • Stick post: This action will enable the “Stick to the top of the blog” feature for the post.
  • Unstick post: This action will disable the “Stick to the top of the blog” feature for the post.
  • Add extra terms to post: This action will keep the current terms and add additional terms that you choose.
  • Replace all terms on post: This action will remove all the current terms and add additional terms that you choose to the post.
  • Remove terms from post: This action will remove the current terms that you choose from the post.
  • Move post to status: This action will remove the current status for a post and add a new status.
  • Deactivate Workflow for Post: This action enables you to deactivate the “Manually enabled via checkbox” workflow after use.
  • Send email: This action will send an email that you can customize. Find out more.
  • Schedule Delay: This step allows to run the next part of a workflow at a specific time, or relative to another date. You can also use this step to repeat the next part of the workflow. Find out more.
  • Send to debug log: This step transmits the flow's data to the debug log. Find out more.

Available Actions (Pro) #

This feature requires the Pro version of the PublishPress Future plugin.

  • Add post meta (Pro version): This action adds post meta to a post.
  • Delete post meta (Pro version): This action deletes post meta from a post.
  • Update post meta (Pro version): This action updates post meta for a post.
  • Update post details (Pro version): This action updates key information about each post such as the data, title, content, author, and more. Find out more.
  • Duplicate post (Pro version): This step duplicates one or more posts.
  • Do custom action (Pro version): This step executes an action based on a hook in your site's code. Find out more.
  • User interaction (Pro version): This step requires user action before the workflow can proceed. The actions are done via the in-site notification area. Find out more.
  • Conditional (Pro version): This step allows you to continue the workflow only if certain conditions are met. It is not required to have both a True and a False option. Find out more.
  • Query posts (Pro version): This step defines the posts that will be passed to the next step in the workflow. Find out more.
  • Send in-site notification (Pro version): This action will show a notification inside your WordPress site. Find out more.