{"id":13928,"date":"2019-04-16T10:00:26","date_gmt":"2019-04-16T10:00:26","guid":{"rendered":"https:\/\/paykickstart.com\/?p=13928"},"modified":"2021-05-22T15:31:48","modified_gmt":"2021-05-22T15:31:48","slug":"invoice-template","status":"publish","type":"post","link":"https:\/\/paykickstart.com\/invoice-template\/","title":{"rendered":"The Ultimate Invoice Template for Invoicing Clients"},"content":{"rendered":"\n

Invoices are an integral part of business. When they\u2019re paid\non time there\u2019s enough cash to meet payroll and take care of your expenses.<\/p>\n\n\n\n

According to a study by Market Invoice<\/a>, 60% of all invoices are paid late. Some clients are chronic late payers while others might have run into unforeseen circumstances that pushed your invoice to the bottom of the priority list. <\/p>\n\n\n\n

Whatever the case, the right invoice template can help you\ncollect your outstanding dues faster without harassing your clients. Everyone\nwins. <\/p>\n\n\n\n

This article outlines how to create an invoice template that\nsaves you time and helps you collect your money as quickly as possible. <\/p>\n\n\n\n

Essential information in your invoice template<\/h2>\n\n\n\n

The information in this section will make your invoice\ntemplate more effective and, in many cases, compliant with the law. Note: this does not serve as legal or\nfinancial advice. Please consult with your accountant or attorney to ensure\nyou\u2019ve complied with all regulations in your area.<\/strong> <\/p>\n\n\n\n

Beyond that, when you include this information, your invoice\ncuts down on a lot of the confusion associated with making a payment. <\/p>\n\n\n\n

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It should be labeled invoice<\/h3>\n\n\n\n

An invoice should be labeled clearly with the word Invoice\nas close to the top as you can get it. If not it can be mistaken for another\ndocument such as a receipt. <\/p>\n\n\n\n

Business name<\/h3>\n\n\n\n

This is necessary even if you\u2019re sending it from your\nbusiness email and your client knows your business name. It\u2019s essential for\nthem because of tax and reporting purposes and it\u2019s essential for you for legal\nreasons. <\/p>\n\n\n\n

Contact Information<\/h3>\n\n\n\n

Though you\u2019ll cut down on a lot of confusion by including\nall of this information within your invoice template. It\u2019s important to give them\nthe best method to reach you in case of any questions. <\/p>\n\n\n\n

Invoice number <\/h3>\n\n\n\n

This is important for tracking and staying organized when you\nwant to find past invoices. You can use a date based invoice number or\nsequential invoice numbers. It doesn\u2019t matter which method you choose. What\nmatters is that you stay consistent with how your invoice templates are numbered.<\/p>\n\n\n\n

Invoice date & purchase date<\/h3>\n\n\n\n

There are two items here. The first one makes it clear when\nthe goods or services in question were delivered. The second one lets them know\nwhen the invoice itself was created. This should be immediately after the\nservices were rendered. <\/p>\n\n\n\n

Due date<\/h3>\n\n\n\n

Make it painfully clear when the payment is due. A lot of\nthe confusion associated with invoices stem from the client not understanding this.\nThis is usually a set period after the invoice was generated. <\/p>\n\n\n\n

Included with the due date are payment terms. This outlines\nhow long your client has to pay and payment options available. <\/p>\n\n\n\n

Amount owed<\/h3>\n\n\n\n

This is simply the amount your client is to pay. <\/p>\n\n\n\n

Bill to<\/h3>\n\n\n\n

Clearly state who the invoice is meant for, their name, and\ncontact information. <\/p>\n\n\n\n

Details of the products sold or services rendered<\/h3>\n\n\n\n

Itemize what you\u2019re billing your client for. If it\u2019s for\nhourly work then itemize the hours worked and go into as much detail as\nnecessary. If it\u2019s for fixed work then itemize the deliverables. <\/p>\n\n\n\n

Tax amount<\/h3>\n\n\n\n

This is dependent on your jurisdiction and business type. Be\nsure to get qualified help before you add tax information to your invoice. <\/p>\n\n\n\n

Discounts (if applicable)<\/h3>\n\n\n\n

Itemize the discount amount and what the discount is.<\/p>\n\n\n\n

Additional notes.<\/h3>\n\n\n\n

The notes portion, though often overlooked, can be a place\nto add personality or simply thank your client for their continued business. <\/p>\n\n\n\n

Include clear payment terms<\/h2>\n\n\n\n

Payment terms include clauses that tell your client when\npayments are due but they\u2019re so much more. Clear payment terms are the\ndifference between an invoice template that works and one that gathers dust in\nthe inbox. <\/p>\n\n\n\n

Payment terms for your invoice template should contain:<\/p>\n\n\n\n