{"@attributes":{"version":"2.0"},"channel":{"title":"Onna Blog","link":"https:\/\/onna.com\/blog","description":"Career-enhancing insights about eDiscovery, information governance, and knowledge management.","language":"en","pubDate":"Fri, 03 Apr 2026 13:02:11 GMT","item":[{"title":"Custodian Management in Multi-App Environments: A Guide for Legal Teams","link":"https:\/\/onna.com\/blog\/custodian-management-in-multi-app-environments-a-guide-for-legal-teams","description":"
\n \"Data <\/a> \n<\/div> \n

Effective custodian management in multi-app environments requires centralized oversight, standardized workflows, and integrated technology to ensure accurate, defensible data collection<\/a>. Legal teams can streamline processes by clearly defining eachdata custodian<\/strong>, aligning cross-functional roles, and using unified tools to reduce delays and errors. When done correctly, this approach improves efficiency, minimizes risk, and strengthens outcomes in internal investigations.<\/p> \n

According to an International Data Corporation report, organizations were expected to generate200 zettabytes of data<\/a>by 2025. Are your current processes equipped to handle data spread across dozens of applications? Many teams struggle with fragmented systems and inconsistent workflows, leading to inefficiencies. Let's look into how legal teams can improve custodian management, streamline data collection, and build more effective processes in multi-app environments.<\/p>","category":["eDiscovery","Blogs"],"pubDate":"Fri, 03 Apr 2026 13:02:11 GMT","guid":"https:\/\/onna.com\/blog\/custodian-management-in-multi-app-environments-a-guide-for-legal-teams"},{"title":"The Rise of Non-Traditional Data Sources in Internal Investigations","link":"https:\/\/onna.com\/blog\/the-rise-of-non-traditional-data-sources-in-internal-investigations","description":"

\n \"Data <\/a> \n<\/div> \n

Non-traditional data sources - such as collaboration tools, messaging platforms, and device-generated data - are reshaping how organizations conductinternal investigations<\/strong>by providing deeper behavioral insights, faster evidence collection, and more comprehensive timelines. These sources enable investigators to uncover patterns that traditional emails and documents often miss, making investigations more precise and effective.<\/p> \n

How can organizations keep up with the explosion of data while ensuring thorough and compliant investigations? The answer lies in leveraging modern tools and embracing new data sources. Let's look into how these evolving data streams are transforming internal investigations and enhancing investigation techniques across industries.<\/p>","category":["eDiscovery","Blogs"],"pubDate":"Thu, 02 Apr 2026 08:45:25 GMT","guid":"https:\/\/onna.com\/blog\/the-rise-of-non-traditional-data-sources-in-internal-investigations"},{"title":"Data Preservation Pitfalls: Lessons from High-Profile Cases","link":"https:\/\/onna.com\/blog\/data-preservation-pitfalls-lessons-from-high-profile-cases","description":"

\n \"digital <\/a> \n<\/div> \n

This blog is intended for informational purposes and does not constitute legal advice.<\/em><\/p> \n

Quick Definition: Legal Data Preservation<\/h2> \n

Legal data preservation is the process of identifying, securing, and maintaining electronically stored information (ESI) and other relevant data when litigation, regulatory inquiry, or internal investigation is reasonably anticipated. It requires organizations to suspend normal data deletion or modification routines and retain all potentially relevant records in their original, unaltered state until the matter is resolved.<\/p>","category":["eDiscovery","Blogs"],"pubDate":"Tue, 31 Mar 2026 12:45:00 GMT","guid":"https:\/\/onna.com\/blog\/data-preservation-pitfalls-lessons-from-high-profile-cases"},{"title":"How to Cut the Chaos: Auditing Data from Collaboration Apps","link":"https:\/\/onna.com\/blog\/how-to-cut-the-chaos-auditing-data-from-collaboration-apps","description":"

\n \"communication <\/a> \n<\/div> \n

Slack messages. Microsoft Teams channels. Google Workspace files. Box folders. Zoom recordings. The average enterprise now runs on a sprawling network of collaboration and communication tools, each generating massive volumes of data every day. When a legal hold, regulatory inquiry, or internal investigation requires you to collect and review that data, the process can quickly become overwhelming.<\/p> \n

This guide is for legal operations leaders, compliance officers, enterprise IT leaders, and heads of information governance who need a repeatable, defensible process for auditing data from collaboration apps. Whether you are responding to litigation, preparing for an audit, or building out a proactive data governance program, the steps below will help you move from chaos to clarity.<\/p>","category":["eDiscovery","Blogs"],"pubDate":"Mon, 30 Mar 2026 12:00:00 GMT","guid":"https:\/\/onna.com\/blog\/how-to-cut-the-chaos-auditing-data-from-collaboration-apps"},{"title":"Encryption Strategies for Fortifying Data Collection Platforms","link":"https:\/\/onna.com\/blog\/encryption-strategies-for-fortifying-data-collection-platforms","description":"

\n \"data <\/a> \n<\/div> \n

Organizations conducting internal investigations must protect sensitive reports, employee statements, and digital evidence from unauthorized access. Strong encryption practices, including encryption for stored data, secure transmission protocols, and strict access controls, help ensure adata collection platform<\/strong>keeps investigative information confidential and tamper-resistant.<\/p> \n

Have you considered how vulnerable sensitive investigative data can be when stored or transferred through digital systems? Modern organizations rely on platform encryption and robust data security measures to protect whistleblower reports, HR complaints, and compliance evidence. So, let's look into how encryption strengthens investigative systems, the role of data collection software, and how organizations can better secure internal investigation tools against evolving cybersecurity threats.<\/p>","category":["eDiscovery","Blogs"],"pubDate":"Fri, 27 Mar 2026 13:58:05 GMT","guid":"https:\/\/onna.com\/blog\/encryption-strategies-for-fortifying-data-collection-platforms"},{"title":"Scaling eDiscovery Processing with Multi-App Connectors","link":"https:\/\/onna.com\/blog\/scaling-ediscovery-processing-with-multi-app-connectors","description":"

\n \"Legal <\/a> \n<\/div> \n

Scaling modern legal investigations requires more than simply collecting files. It demands a smarter way to manage the growing number of platforms where evidence lives.<\/p> \n

Multi-app connectors allow organizations to automateeDiscovery processing<\/strong>by pulling data directly from collaboration tools, cloud storage systems, and enterprise apps into a centralized legal data management environment. By integrating these sources through a unified data collection platform, legal teams can streamline workflows, reduce manual effort, and accelerate document review.<\/p> \n

The urgency behind better solutions is clear: approximately402.74 million terabytes<\/a>of data are created every day worldwide, dramatically increasing the volume of potential digital evidence organizations must manage.<\/p> \n

How can legal teams efficiently gather information from dozens of business applications without slowing investigations? The answer lies in modern data integration platforms that use multi-app connectors to unify data sources within cloud-based eDiscovery environments. Let's look at how these connectors improve eDiscovery processing, strengthenlegal data management<\/a>, and support more scalable workflows across today's complex digital ecosystems.<\/p>","category":["eDiscovery","Blogs"],"pubDate":"Thu, 26 Mar 2026 13:45:00 GMT","guid":"https:\/\/onna.com\/blog\/scaling-ediscovery-processing-with-multi-app-connectors"},{"title":"Internal Investigations Accelerated: Data Collection Software Latest Innovations","link":"https:\/\/onna.com\/blog\/internal-investigations-accelerated-data-collection-software-latest-innovations","description":"

\n \"data <\/a> \n<\/div> \n

Moderninternal investigations<\/strong>demand faster, more defensible access to enterprise data. The latest data collection software centralizes workplace communications, preserves metadata and context, automates processing, and delivers early insight across platforms like Slack, Microsoft 365, and Google Workspace. By unifying sources and streamlining workflows, these advanced investigation tools significantly accelerate internal investigation timelines while strengthening compliance and audit readiness.<\/p> \n

According to Exploding Topics,90 percent<\/a>of the world's data was created in just the last two years. As organizations generate massive volumes of unstructured data across collaboration platforms, the challenge of data collection for internal investigation grows more complex.<\/p> \n

Let's look into how modern internal investigation solutions transform data collection software into a strategic advantage for legal, compliance, and HR teams.<\/p>","category":["eDiscovery","Blogs"],"pubDate":"Tue, 24 Mar 2026 13:16:06 GMT","guid":"https:\/\/onna.com\/blog\/internal-investigations-accelerated-data-collection-software-latest-innovations"},{"title":"Collaboration Data Platform Essentials for Regulatory Audits","link":"https:\/\/onna.com\/blog\/collaboration-data-platform-essentials-for-regulatory-audits","description":"

\n \"collaboration <\/a> \n<\/div> \n

Acollaboration data platform<\/strong>helps organizations centralize compliance records, coordinate audit tasks across departments, and maintain secure, traceable documentation required for regulatory reviews. By combining structured data management, secure access controls, and automated workflows, these platforms make it easier to collect evidence, organize regulatory audits collaboration data, and demonstrate compliance during inspections.<\/p> \n

Research from the Cato Institute shows the average U.S. firm spendsup to 3.33 percent<\/a>of its total labor costs on regulatory compliance activities, including tasks related to documentation, reporting, and audit preparation.<\/p> \n

Have you ever struggled to locate the right compliance documents when an audit deadline suddenly appears? Acollaboration data platform<\/strong>addresses this by centralizing regulatory data, improving visibility, and strengthening data management strategies. Today we're taking a closer look into the essential platform capabilities, governance practices, and audit preparation techniques that help organizations stay ready for regulatory scrutiny.<\/p>","category":["eDiscovery","Blogs"],"pubDate":"Mon, 23 Mar 2026 12:15:00 GMT","guid":"https:\/\/onna.com\/blog\/collaboration-data-platform-essentials-for-regulatory-audits"},{"title":"What Is Digital Communications Governance and Why It Matters in 2026","link":"https:\/\/onna.com\/blog\/what-is-digital-communications-governance-and-why-it-matters-in-2026","description":"

\n \"messaging <\/a> \n<\/div> \n

Modern legal and compliance work rarely starts in email. Evidence now lives in team chat, collaboration workspaces, meeting artifacts, and cloud platforms where decisions are made in real time. Digital communications governance provides the controls that help organizations retain, preserve, collect, and produce those communications consistently.<\/p> \n

A practical driver is volume. Industry summaries estimate that hundreds of zettabytes of data are generated annually, with projections continuing upward into 2026. The result is a larger and more complex set of potential records to govern and collect.<\/p> \n

Digital communications governance is the set of policies, roles, and technical controls that ensures business communications (chat, collaboration content, meeting artifacts, and related metadata) are retained, preserved, collected, and produced in a way that is compliant, searchable, and legally defensible.<\/p> \n

How can legal operations, compliance, and IT teams reduce risk and speed response when evidence is spread across many systems? The answer is a governance program that treats communications as an information asset, supports repeatabledata collections<\/strong><\/a>, and preserves context for defensible outcomes.<\/p>","category":["eDiscovery","Blogs"],"pubDate":"Fri, 20 Mar 2026 12:15:00 GMT","guid":"https:\/\/onna.com\/blog\/what-is-digital-communications-governance-and-why-it-matters-in-2026"},{"title":"How Should Legal Teams Handle Legacy Data?","link":"https:\/\/onna.com\/blog\/how-should-legal-teams-handle-legacy-data","description":"

\n \"Legacy <\/a> \n<\/div> \n

Legal teams should viewlegacy data<\/strong>not as a burden to be forgotten but as an active asset requiring strategic oversight. When handled properly before and after migration, legacy data can remain compliant, searchable, and secure - avoiding legal exposure and costly errors. Effective legacy data management means auditing what you have, cleaning out obsolete records, and applying structured legal data strategies throughout the lifecycle.<\/p> \n

According to a 2025 survey of U.S. IT professionals,62 percent of organizations<\/a>still rely on legacy software systems, illustrating how widespread outdated data environments remain even as compliance demands grow.<\/p> \n

Have you ever wondered how outdated data could affect your legal team's ability to respond quickly or meet regulatory requirements? Let's look into how legal teams should assess, prepare, and govern this data before and after systems migrations using modern tools and expert data handling techniques.<\/p>","category":["eDiscovery","Blogs"],"pubDate":"Wed, 18 Mar 2026 12:45:00 GMT","guid":"https:\/\/onna.com\/blog\/how-should-legal-teams-handle-legacy-data"}]}}