GemBoards – Project Management, Task Management, Sprint Planning, Team Collaboration, and Kanban board Plugin

Description

GemBoards is a WordPress-native project and task management kanban board plugin to help you manage projects, team tasks, and run sprints directly from your WordPress site.

No extra dashboards.
No per-user pricing.
Your data stays on your own server.
Everything is in your control.

Who GemBoards Is For

GemBoards is ideal for:

• WordPress users
• Agencies
• Product teams
• Development teams
• Freelancers and founders
• Businesses managing multiple projects
• Marketing teams
• And More

Why WordPress Over Saas?

Many teams use tools like Trello, Jira, or ClickUp. But these tools often create problems:

• Monthly cost per user
• Data stored outside your site
• Forced the team to switch from WordPress to another app
• Limited control over workflow
• File/attachment size limitation

GemBoards removes these problems for WordPress users and teams, including everything on your own site. So you never need to store your secret plan in other tools.

One Workspace, Multiple Projects

GemBoards supports multiple projects within a single WordPress site. Each project can represent a team, a client, or a product.
You can create projects for marketing, design, development, client work, or product launches. Every project has its own boards, members, and settings, so work stays organized and isolated where needed.

Board Types That Match How Teams Work

Kanban Boards

Kanban boards are designed for daily work and task tracking. Teams can create tasks, move them between stages using drag and drop, and track progress visually. This approach works especially well for marketing, content, operations, and support teams where work flows continuously.

Sprint & Scrum Boards (Pro)

Sprint boards are built for development and product teams. Tasks are organized into a backlog and then moved into active sprints. Sprint reports help teams review progress and understand what was completed during each cycle. This structure supports planning, execution, and review without complexity.

Powerful Task Management

Each task in GemBoards supports:
* Stage movement
* Member assignment
* Due dates
* Priority levels
* Labels
* Detailed descriptions
* Checklists
* File uploads (image, PDF, document, and more)
* Activity history
* Task comments
Everything needed for daily teamwork is included.

Sprint-Ready Task Flow

GemBoards follows a clear sprint workflow. All tasks live in the backlog by default and move into active sprints when work begins. Sprint reports show progress and completion status, keeping development teams focused and on schedule while maintaining visibility across the project.

Team Roles and Permissions

GemBoards includes a complete permission system that keeps collaboration structured. You can control who can view projects, comment on tasks, manage tasks, update project settings, and additional settings. Member and Manager roles make responsibilities clear and help teams work safely and efficiently.

Invite Users by Email

Adding people to a project is simple. You can invite users by email, even if they do not already exist in WordPress. External collaborators can join easily, making GemBoards suitable for agencies, remote teams, and client-based projects.

Smart Notifications

GemBoards provides flexible notification controls. Users can receive real time notification for task assignments, comments, status changes, or task removal. Each user decides what they want to be notified about, reducing noise while keeping important updates visible.

Central Dashboard and Overview

The dashboard provides a clear overview of work across projects. You can quickly see unassigned tasks, tasks in progress, completed work, overall project status, and task distribution. This helps teams and managers understand workload at a glance without opening every board.

Workspace Settings and Branding

You can customize your workspace to match your team. GemBoards supports workspace logos, titles, custom paths, notification positions, and personal profile settings. The result feels like a private workspace rather than a basic plugin.

Built for Long-Term Use

GemBoards is actively developed and designed to grow with your team. New improvements continue to strengthen workflows, sprint control, reporting, and task capabilities. It is built as a long-term solution, not a temporary tool.

Why Choose GemBoards

GemBoards gives you full control over your projects, a clear and simple task flow, strong team permission management, and a true WordPress-first experience. It also helps reduce long-term costs by removing dependency on external platforms.