Be a Vendor at KupoCon

Thinking of vending at KupoCon? Here are the quick essentials before you dive into the full rules below:

✨ Free table with event pass
🎨 Artists & crafters only (no dealers)
🎭 70% Final Fantasy / Square Enix content required
🚫 No AI art
⭐ Patrons of longstanding prioritized if applications exceed available tables
📝 Detailed application required — not first come, first served
⏳ Applications may take several weeks to review
⚠️ Applications may close early if a high volume is received

Who Can Apply

  • Artists & Crafters Only: Tables are open to artists and crafters showcasing their own work.

  • No Dealers: Commercial resellers and large-scale retailers are not permitted.

  • Organizations/Groups: Non-commercial groups promoting causes or organizations may request complimentary space by emailing [email protected].

What KupoCon Provides

  • One table with linen and two chairs.

  • A unique opportunity to showcase your work at KupoCon.

  • Additional services may be available for purchase (contact us for details).

Eligibility Requirements

To exhibit at KupoCon, you must:

  • Be at least 18 years of age or the age of majority in the event region.

  • Submit a detailed application (Google Form linked below). Applications that are vague or incomplete may not be considered.

  • Include your order number with the application.

  • Ensure every person working at your table has purchased an event ticket.

  • Comply with all KupoCon rules and policies.

  • Provide a portfolio if requested.

  • Conduct all activities lawfully.

Rules & Guidelines

General Rules

  • Tables are limited to two people maximum.

  • If a two-day event, you must market both days.

  • Sharing a table is permitted only if declared on your application. Adding vendors later without approval will result in removal.

  • Unstable or unsafe displays will be taken down.

  • You are responsible for your own property; KupoCon accepts no liability for loss, theft, or damage.

  • Food and covered drinks are allowed; please use common sense.

  • KupoCon does not provide change, refreshments, or table coverage during breaks—plan accordingly.

  • Unapproved quests, hunts, or stamp rallies are not allowed.

  • Attaching items to venue walls is prohibited.

Content Rules

  • AI-generated art is strictly prohibited.

  • Your table must display at least 70% Final Fantasy or other Square Enix content. Non-FF work is welcome but secondary.

  • Fan art is permitted if it is original work. Copying, tracing, or printing official logos or art is not allowed.

  • The KupoCon logo may not appear on products but may be used in online advertising of your attendance.

  • Private individuals may sell new or used official FF merchandise from personal collections (small scale only).

Adult Material

  • Sexual content, nudity, or lewd imagery may not be openly displayed.

  • Adult items must be stored in a clearly marked binder or behind the table, and buyers must present valid ID.

  • Selling adult material to minors will result in ejection and a permanent ban.

Prohibited Items

  • Real weapons or metal props

  • Bootlegs (buttons, prints, keychains, etc.)

  • Flammable materials (aerosols, airbrush paint, etc.)

  • Gum or substances that damage property

  • Food or drink sales

Code of Conduct

  • Abuse of attendees, staff, or the KupoCon brand will not be tolerated.

  • Harassment or bullying must be reported immediately to a Coordinator and will be addressed without delay.

  • Zero-tolerance enforcement applies—tables breaking these rules may be removed without refund.

Application Process

  • Priority: Applications from longstanding KupoCon Patrons will be prioritized in cases where applications exceed available tables.

  • Review Time: Applications may take several weeks to review. Please be patient.

  • Not First Come, First Served: Applications are judged on detail and suitability, not on when they are submitted.

  • Capacity: If application numbers are high, submissions for an event may close with little or no notice.

  • Outcome:

    • If accepted, you will receive a welcome email.

    • If declined, you may request a refund of the associated order within seven days of receiving the notice.

  • Shared Tables: For shared tables, include both names and details in a single application.

Final Notes

KupoCon is a fan-made event created by and for the community. It is not endorsed or sponsored by Square Enix or its partners. Final Fantasy and related properties are trademarks of SQUARE ENIX CO., LTD.

We’re thrilled to celebrate the creativity of our community and can’t wait to see what you’ll bring to the Market!

LONDON - MEGAPOM

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