\n\nI was at Ani-Jam<\/b> in Fresno, in 2012 (their 7th year), and late Saturday afternoon they \nmade an announcement over the convention center PA system. They were telling the members \nthat if they had a one-day Saturday badge and wanted to come back tomorrow, they wouldn't \nhave to pay the full Sunday one-day price. They could apply what they'd paid for Saturday \nand pay the difference as an upgrade to a full weekend membership.\nAnd two things hit me like a bucket of bricks.\n\n <\/p>
\n\nFirst, that the policy they'd announced has been a standard registration option at many \nconventions I've been involved with, such as Loscon<\/b> and Animé Los Angeles.\n <\/p>
\n\nAnd second: in that 90-second announcement, they'd done a better job at \npublicizing the upgrade policy than we had ever done.\nIf your convention has a policy like that, who's in on the secret? \nIs it published on the website, in the program book, on signs, on the at-con and pre-reg sign-up form?\nI've been thinking that a sensible thing to do would be to print the upgrade policy on the back side of the one-day badges.\n\n\n <\/p>
\n There's a bunch of things that you could put on the back of the badge. Animé Los Angeles<\/b> has a design that incorporates the year and the color coding used on the stripe on the front, so when the badge flips over you can still tell if it's a current badge and whether it's a full-weekend or one-day.\n\n <\/p>
\n The Program Operations department at a number of conventions will print stickers to go on the back of the program participants' badges with their complete panel schedule. Something that I've done is print my own name labels, and when there's nothing more important on the back of the badge I can put my name there, so if it flips over you can still see who I am.\n\n <\/p>
\n (I met someone for the first time at Sugoi-Con<\/b> in Kentucky in 2007. \nHe introduced himself, said he was on the board of directors that oversees the convention, and explained that he didn't wear a name badge because \"everybody knows him.\" I don't think he saw the irony.)\n\n <\/p>
\n Some conventions will print little slips with useful phone numbers and slot-punch them, so \nthey can hang on the back of your staff badge. And if you can borrow the slot punch, that \ncan be a convenient place to put your mag-stripe key card.\n\n <\/p>
\n\n Sac-Anime<\/b> in 2012 had saw some interesting uses of the space on the back of the badge.\n The regular attendees had a map of the facility.\n The staff badges had the same map, but some additional staff-only rooms were shown.\n And the dealers had the setup hours and operating hours of the dealers room on theirs. \n\n <\/p>
\n A common thing I've seen is to have legalese boiler plate on the back of the badge. \"This \nbadge is the property of the convention until it's over\" meaning they can take it from you \nif you break their rules but it's okay to keep it as a souvenir after.\n Or they'll have their Code of Conduct or TOS or EULA on the back, \nso you have them with you at all times. (I'll check my badge collection to see if I can tell \nyou some of the conventions I've seen this at.)\n\n <\/p>
Finally, if you're implementing any of these ideas, don't forget it consider \nwhether to print it upside down or right-side up. Right-side up means it's that much harder to\nread the \nback of your own badge while you're wearing it.\n\n <\/p>
","comments":"https:\/\/hazelchaz.livejournal.com\/220121.html?view=comments#comments","category":"conrunning"},{"guid":"https:\/\/hazelchaz.livejournal.com\/219835.html","pubDate":"Thu, 15 Mar 2018 17:41:29 GMT","title":"Little red book of conrunning #10: Badges and Registration Ideas","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/219835.html","description":"
A post on the art and craft of fannish volunteer-run conventions. These are my opinions \nand my experiences. As always, YMMV.\nAll of these posts are \navailable here: \n http:\/\/www.boston-baden.com\/smofs\/conrunning\/<\/a><\/b>\n<\/i>\n <\/p> \n\nRegistration is a solved problem.<\/b> There are multiple solutions to the problem. Comic-Con International<\/b> in San \nDiego can register people as fast as they come off the top of a giant escalator. If you've got a \"LineCon\" situation \nwhere people spend a significant amount of time just to get their badge -- say, more than twenty minutes -- then you've \ngot a problem and you should get help fixing it. This post isn't going to tell you what to do, but I will point out a \nnumber of different things people do with their Reg systems.\n\n <\/p> \n\nOne common practice that can really help is to open up badge pick-up before any other scheduled events, such as on \n\"Day Zero\" during set-up for Dealers\/Artists\/Exhibits etc. Sometimes Worldcon<\/b> will open\npre-reg badge pickup a day or two before that. Even if there's a long line, there's nothing else going on that you'd be missing. I've \nalso seen simple \"MIMO\" badges (or badge-sized stickers) for use during Move-In\/Move-Out, where if you're setting up you can \n get tagged with that. \n (In the anime convention world, they might call it Load-Out\/Load-In and use the acronym \nLOLI. I'm just waiting for a Disneyana convention to use LILO.) The person handing those out \nhas a checklist of exhibitors, possibly a membership list too, and (this is key) is a \nlong-time participant who knows most of the \"usual suspects\" by face and can issue the MIMO \ntags quickly.\n\n <\/p> \n\nLet's talk about what Loscon<\/b> and Animé Los Angeles do with Reg. (And numerous \nother cons, for example it's often used by Worldcon. But I'm most familiar with these two.) \nKey to the system is having the badges pre-laminated (or produced on \nplastic). Issuing the badge means printing out a clear name label that \ngoes on top. Unique badge numbers are automatically printed on the \nbadge, along with your city if provided. And there's an option to have \ntwo lines for your name, which can be handy if you want to put your \norganization or affiliation or web-page or Twitter handle printed under \nyour name.\n <\/p> \n\n The system gives attendees the chance to update their mailing address, and to decide at the \nlast minute what \"badge name\" they want. This also means that it's automatically \ntransgender-friendly -- it doesn't matter if the government thinks you're Walter and you're \nreally Wendy, we can fix it when you pick up your badge. We generally don't prepare the \npre-reg badges ahead of time, so any station is capable of issuing pre-reg badges.\n\n <\/p> \n\nIt's deliberately set up to run on cheap laptops that aren't networked \ntogether. Each station has its own printer for the clear labels. \nEvery computer has a copy of the database \nand they keep in sync via \"sneakernet.\" \nTherefore, there's no danger of a network failure taking down Reg, as \nhappened once to FanimeCon. (Which is held in Silicon Valley. Insert \nironic comment here.) \nAs Wi-Fi enabled laptops drop in \nprice, this may change, but expect the principle of \"if any computer \nbreaks it doesn't kill Reg\" to remain.\n\n\n <\/p> \nOn the other hand, a networked registration system (provided you have a reliable network and \ngood Internet connection) does make some interesting things possible. Tom Croom's WasabiCon<\/b> in \nFlorida puts up signs in their at-con registration line, saying \"Pre-reg with this QR code, \nsave five bucks, and go to the Pre-reg badge pick up line right now\" and it is very \nsuccessful in shortening their queues. (Tom Croom reports he saw them do something similar \nto Anime Expo<\/b> and copied their idea, so credit to AX for some innovation.)\n\n <\/p> \n\nThere are a lot of things you can do to differentiate \"Staff\" badges from the rest. \nColor-coding them, either the overall color scheme or a solid stripe at the bottom. \nVertical-format \"ID card\" style badges, with either special art as FanimeCon<\/b> does or \nwith a mugshot photo as Gallifrey One<\/b> likes to do. \n<\/p> \n At Anime Banzai<\/b> in 2016 (their 12th convention), everybody got a lanyard with the \nconvention logo on it, and Staff get a different color from everyone else. This means you \ncan identify staff people from across the room. (Note to my friends in the sci-fi world, \nbadge clips are rare in anime fandom -- almost all anime conventions just issue lanyards.)\nAlso, Anime Banzai prints their staff badges with the person's name on the \nfirst line and their primary department on the second line. Brilliant. \n\n <\/p> \n\nAt Animé Los Angeles<\/b> they've started changing up their plastic badges, where \neveryone gets a preprinted colorful badge that's wide enough to hang badge ribbons from, but \nthe Staff badges as of year 14 (this year, 2018) are three times as tall. Again, you can spot \nstaff from across the room. They also have event hall \"Backstage passes\" which are \nconventionally sized, and which allows participants something smaller to wear when their \nregular badges have a hundred ribbons attached. (No, I'm not exaggerating.)\n <\/p> \n\nI've also seen some badge decisions that I offer as a horrible warning. \nFandomVerse Expo<\/b> issued card-stock badges in their first year (2015), on lanyards. And people started accumulating badge ribbons, weighing it down, with the result that a lot of them ripped. \nYet they still thought it was a good idea to do in their last year (2016).\n <\/p> \n Your name badge is your introduction to the rest of the members.<\/b> (It's also useful as\nan access credential, and a souvenir. But your name is the most important thing on it.)\nIf a convention \ndoesn't put names on badges -- or if only some of the members get badges with names on them \n-- then that's an event that doesn't care about community. And if they print them, can you \nread them? \n <\/p> \n Bak-Anime<\/b> in 2010, their first year, had vertical-format badges with the same design on both sides: the \nconvention name (just that, no year), some art, and and all-black background. It's my \nopinion that not putting names on badges is bad enough, but deliberately designing the badge \nwith no \"white space\" is just mean. And as someone who keeps a number of convention badges \non display so I can look at them all from time to time, leaving off the year seems like an \nodd choice. Or maybe they use the same design every year? (I didn't go back, so I don't \nknow.)\n\n <\/p> \nAnime Vegas<\/b> in their fourth year (2007) had business card-sized badges on heavy \ncardstock that used 1\/2\"-by-2\" name labels. (The 80-per-sheet return address labels, if \nyou're familiar with the Avery product line.) They learned from that, and had slightly \nbetter badges next time, but they didn't include the year in the design until the year after \nthat.\n\n<\/p> \n Something I've just started seeing in the last few years: Introducing yourself with your \npronouns. For example, mine are he\/him. Some conventions make badge ribbons available. What \nthey did for Girl Gamer Gathering<\/b> (2016) is put a 3\/4\"-diameter circle on the badge, and \nmake matching circle stickers available at Registration. She\/her, he\/him, they\/them, and \nblank stickers if you wanted to write in your own. It helped to normalize it -- everybody \nhad one, it was just what you did.\n\n<\/p>","comments":"https:\/\/hazelchaz.livejournal.com\/219835.html?view=comments#comments","category":"conrunning"},{"guid":"https:\/\/hazelchaz.livejournal.com\/219568.html","pubDate":"Wed, 14 Mar 2018 15:19:34 GMT","title":"Little red book of conrunning #9: Recruiting ideas","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/219568.html","description":"A post on the art and craft of fannish volunteer-run conventions. These are my opinions \nand my experiences. As always, YMMV.\nAll of these posts are \navailable here: \n http:\/\/www.boston-baden.com\/smofs\/conrunning\/<\/a><\/b>\n<\/i>\n <\/p> \n\nHere are some ideas I've seen for recruiting new staff and volunteers. Let's start with one \nof the behemoths of the anime world: Anime Expo.<\/b> The convention's 25 years old, \ntheir \nwarm bodies attendance count as reported to animecons.com\/events<\/b><\/a>\n is over a hundred thousand,\n and they're recruiting this weekend\nat an event in a La Mirada park. (Facebook event page:\nhttps:\/\/www.facebook.com\/events\/221164001793352\/<\/b><\/a>)\n <\/p> \nThis \"AX 2018 Volunteer Recruitment Event\" is listed \non their website under the \"Volunteer\" page, so it's not targeted just for Facebook users.\nTheir FB event for Saturday, 2018-03-17, says, in part: <\/p>\n Save the Date!\nWe're having a volunteer recruitment event for Registration, Ticketing, Access Control, Programming Operations\n <\/p> \n\nMore info about volunteering at AX can be found via our website: \n https:\/\/www.anime-expo.org\/get-involved\/volunteer\/<\/b><\/a>\n <\/p><\/i><\/blockquote>\n\n \n\nThis isn't the only recruiting\/open house event I've seen Anime Expo announce this season, \neither. In addition to the open events on the occasional Saturday, they've got an easy-to-find \n entry point on their main web page. \n You can get to that \"More info about volunteering\" \nby following \n\"Get Involved: Volunteer\" on their home page. <\/p> \n There's a lot of information on their site, a fairly \ncomprehensive application form, and in general they're hitting all of the marks I've been \ntalking about. They have capsule descriptions for 62 named departments, with requirements \nand operating hours for each and what they'll do for you depending on your volunteer hours, from \nfour to 40+. I'm going to capture what some of their pages look like \nso I can file them away for future reference.\n <\/p> \n\nUp by Salt Lake City, Anime Banzai<\/b> is looking for volunteers too -- their website has a number of \nitems that say \"(XYZ) Team Needs YOU!\" for their Events, Photo, Medical, and Security teams. \nSome of them then link to signupgenius.com, or various Google Forms. \n <\/p> \n\nSomething that we tried at Animé Los Angeles<\/b> was a \"job fair\"-style recruiting meeting. \nWe had each division represented at their own table, and had a table at the front to allow \npeople to fill out printed or web-based application forms. I thought it went pretty well, \nbut it is a fair amount of work to get every division represented. (Note that Anime Expo's \nrecruiting event just covers four of their 62 departments. Probably more manageable that way.)\n\n<\/p>","comments":"https:\/\/hazelchaz.livejournal.com\/219568.html?view=comments#comments","category":"conrunning"},{"guid":"https:\/\/hazelchaz.livejournal.com\/219257.html","pubDate":"Tue, 13 Mar 2018 17:21:58 GMT","title":"Little red book of conrunning #8: Recruiting and the ten-percent rule","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/219257.html","description":" \nA series of posts on the art and craft of fannish volunteer-run conventions. These are my opinions \nand my experiences. As always, YMMV.\nAll of these posts are \navailable here: \n http:\/\/www.boston-baden.com\/smofs\/conrunning\/<\/a><\/b>\n<\/i>\n <\/p> \n\nA few caveats about what I'm about to say.\n <\/p> \n\nThis is my own opinion, about the sort of conventions I like to be involved with. They tend to have more features as they \nget larger. I think this applies up to about the 5000-person size of conventions, as above that you can benefit from some \neconomies of scale.\n <\/p> \n\nMake a list of everyone who's making the convention happen. The directors or chair(s), the division and department heads, \nthe assistants and seconds, the staff and the volunteers, the artists who contribute to the convention. (I like to have\nthat list anyway, because I want to thank each of them, but that's not important right now.) Count the names.\n <\/p> \n\nNow consider the total number of attendees. All the unique badges issued. If one person gests a badge for being staff \nand a different badge for being on program, that only counts as one person, not two. Divide the first number by the \nsecond, and express it as a percentage.\n <\/p> \n\nI think these conventions work best when that ratio is around 10%. Eight percent to ten percent, anyway. World Science \nFiction Conventions tend to have 10% or more — a brigade of volunteers, many of whom have staffed Worldcons before, \nand when they get to town they get moving and things happen. For most of the years I was chair of Animé Los \nAngeles, we were running close to 9%.\n <\/p> \n\nIf your ratio is closer to six percent the convention can still function but you're going to start seeing a lot of burn \nand churn. If you're down around four percent, your convention is on life-support and fixing your recruiting and all of \nthe other systemic problems are your top priority. Case in point, by Anime Conji's second year they were at 6% and falling \nand the \ncracks and fault lines were clearly visible.\n <\/p> \n\nI'd like to emphasize that I think the ratio can drop off when you get in the neighborhood of ten thousand or so. You \nshould still be mindful of the overall numbers, though. And if your staff and volunteer numbers (possibly including hired outside contractors such as tech or security) are declining, even as \nyour overall attendance is rising, I would view that with alarm.\n <\/p> \n\nNow growth patterns are wildly different in the anime convention world vs. science fiction fandom. Most anime conventions \nhave a disconcertingly steep growth pattern to them. If your first three years you hit 600, 1300, and 1800, then you have \nto put a lot of care and attention into recruiting to support the convention's increase. You also have a \nsignificant task in socializing the newcomers, educating the barbarians at the gates as to the convention's norms and \netiquettes. It's a wild ride.\n <\/p> \n\nYou should always be on the lookout for good staff people.<\/b>\n <\/p>","comments":"https:\/\/hazelchaz.livejournal.com\/219257.html?view=comments#comments","category":"conrunning"},{"guid":"https:\/\/hazelchaz.livejournal.com\/218979.html","pubDate":"Mon, 12 Mar 2018 19:01:08 GMT","title":"Little red book of conrunning #7: The first time","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/218979.html","description":"A series of a posts on the art and craft of fannish volunteer-run conventions. These are my opinions and my experiences. As always, YMMV.<\/i>
It\u2019s always someone\u2019s first time.<\/b> For every convention, there\u2019s someone there for their first time. And it might even be their first convention. (There\u2019s also someone there for the last time, but you won\u2019t know that right away. People have a limited attention span, though, so you should realize that attrition happens.)
Same goes for being a volunteer, or being on staff. There are people signing up to help who haven\u2019t been involved before, and probably someone who\u2019s not going to be involved anymore.
How easy is it to get your bearings the first time? A lot of first-timers will immediately take their program book and schedule out of their reg bag, and sit down to start reading it cover to cover, or at least for as long as it takes them to find something they want to stand up and go see. Do your printed materials help them to do that? If you\u2019ve decided not to have printed materials, what do you have instead, and is it as easy to use as what it replaces?
And for people who have decided to volunteer for the first time, either at-con or premeditatedly. Can they figure out what steps they should take to be useful? What about people who want to join the staff, what should they do first to get into the system? You should also convey what volunteers and staff get. This is doubly important if those perks have changed since last year, because you should be thinking of how to let returning staff know that the deal has been altered.
Do qualified staff people get comped badges, rooms, meals, t-shirts? Do volunteers get credit towards a pass-on badge or a reimbursement? Valuable prizes?
What do you want the staffer or volunteer to do, and what do you do for them?","comments":"https:\/\/hazelchaz.livejournal.com\/218979.html?view=comments#comments","category":"conrunning"},{"guid":"https:\/\/hazelchaz.livejournal.com\/218872.html","pubDate":"Sun, 11 Mar 2018 21:24:24 GMT","title":"Little red book of conrunning #6: More thoughts about the staff roster","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/218872.html","description":"This is part of a series of a posts on the art and craft of fannish volunteer-run conventions. These are my opinions and my experiences. As always, YMMV.<\/i>
In my previous installment, I emphasized that a complete staff roster tells you what\u2019s happening and who are the people making things happen. And a couple of things follow from that. Not just who\u2019s at the top, and what organization (if any) is in charge, although that can be very revealing and should be easy to keep current year-round.
The staff roster tells you if the convention is ready to announce who they\u2019ve picked to run something they want to have. Maybe it\u2019s someone you know and it\u2019s an area you\u2019d want to help with. Or, it could have no announced people and there\u2019s a chance they might like you to take charge of it.
(Sometimes the staff list will even list subcontractors, like \u201cBadge production: Admit One.\u201d If you like the plastic badges the convention had, and you\u2019re in charge of another convention, you can see who to call.)
And, of course, respect for all the people who are volunteering their time and energy. Egoboo is the coin of the realm. Recognition on the digital and printed page, that\u2019s something you can refer back to, and it\u2019s another way to say \u201cthank you.\u201d
List the names. My preference is to list people consistently. Depending on the fandom, their fan name may be how everyone knows them. (It\u2019s amazing how many people have the same last name of \u201cCosplay\u201d these days.) You want the name that they\u2019re listed under to be how you would recognize them.
So if you\u2019re in charge of the published staff roster, try to make it as accurate and complete as you can. I suggest putting it online as soon as you know the overall organizational structure, and fill it in as appointments and recruiting happen.
I have a few ideas about recruiting, but for now let me just say it\u2019s important and it\u2019s ongoing.","comments":"https:\/\/hazelchaz.livejournal.com\/218872.html?view=comments#comments","category":"conrunning"},{"guid":"https:\/\/hazelchaz.livejournal.com\/218552.html","pubDate":"Sat, 10 Mar 2018 19:38:54 GMT","title":"Little red book of conrunning #5: The most important page","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/218552.html","description":"This is part of an occasional series of posts on the art and craft of fannish volunteer-run conventions. These are my opinions and my experiences. As always, YMMV.<\/i>
I believe the most important page on your convention website, and in your program book, is the page that lists the staff roster.
You might disagree. You might think it\u2019s the secondmost important page. Or third, perhaps. But surely you see how many things this page does.
Who is running this event? It\u2019s not the chair, or director or whatever title the person at the top has. They recruit the people below, they set policies and direction and articulate the vision of the convention and so forth. But I never ran the convention I was in charge of, now, did I? And it\u2019s never just one person\u2019s ideas and actions, either. Hundreds of staff people and volunteers ran it.
A convention is a group effort. There is no way I could have come up with all the ideas that went into it. Parent-in-tow badges? I adapted that from another convention\u2019s \u201cfamily of staff member\u201d system. Parent\u2019s Lounge? That was Sarah Goldberg\u2019s \u201cAdult Daycare\u201d room. How to run a good Masquerade? We mostly followed the International Costumers\u2019 Guild Guidelines. And gods bless Lindsay Tallman, 12-year Masquerade Director, for her steady stewardship and grace under pressure.
(Okay, I came up with the idea of having art benches, but they were inspired by a trip to the Los Angeles County Fair ca. 1995. And the individual artists brought them into being from their own creativity.)
So the chair recruits people, and those people recruit more staff, and they bring in their ideas and their time and energy. Listing all of the departments and divisions and tasks that needed someone to do them: that tells the world, These people make this happen.
It also tells the world, These things are happening, did you realize that?
You can look at Loscon\u2019s staff roster and see there\u2019s an \u201cIce Cream Social\u201d department. Now you know that Loscon has such an event. Look at Baycon\u2019s roster, they\u2019ll mention their DIY Room. Oh, a place where you \u201cdo it yourself\u201d \u2014 perhaps I\u2019ll see what they do there.
Does the convention have a Handicapped Access Services department? How about Children\u2019s Programming, or Cosplay Chess? Teapot Races? Food Truck Wrangler? The staff roster is an overview of the entire convention.
I have a few more thoughts and ideas about this, but let me reiterate for now: This is the most important page of the website and the program book.","comments":"https:\/\/hazelchaz.livejournal.com\/218552.html?view=comments#comments","category":"conrunning"},{"guid":"https:\/\/hazelchaz.livejournal.com\/218254.html","pubDate":"Sat, 10 Mar 2018 05:45:18 GMT","title":"Little red book of conrunning #4: Take care of your people","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/218254.html","description":"This is part of an occasional series of posts on the art and craft of fannish volunteer-run conventions. These are my opinions and my experiences. As always, YMMV.<\/i>
More from HanaLena Fennel:\u201cFor my Staffers a lot of times I'll bring reusable water bottles so they\u2019re staying hydrated throughout the convention. Also I fill them full of candy because it's fun.\u201d
\u201cIn addition to treating a volunteer well being the right thing to do, it also sets the tone for the convention. Volunteers who feel respected turn around and respect your attendees. They're generally more happy to be there, which creates a more successful convention experience.\u201d<\/i><\/blockquote>
That\u2019s a key thing. Take care of your volunteers during the event. On a convention-wide basis, I believe in providing food for the staff is important, not just so that they don\u2019t faint from hunger, but also because it shows you care about them. I know of one department head who puts meals together for the staff of the department, so they don\u2019t have to go across the street to pick up and use the \u201cmeal tickets.\u201d (Cf. the UK convention scene\u2019s Gopher Refreshment Tickets aka Groats.) And more than once through the years I\u2019ve seen departments where a couple of different people including the dept. head will bring in things to share.
At FanimeCon in some years, the convention provides a budget to each department to cover feeding them. Some of the departments disburse the monies in the form of meal tickets that can be redeemed at the venue\u2019s food outlets. The Operations department, however, would put together a massive take-out order each day, for example they might get Thai food one day and Mexican food another.
It\u2019s not necessarily always about free food, though; in some situations, esp. outside of cons, it may not be as appropriate. My lovely wife Lynn was President of her genealogical society, and at the end of her term she gave the board members high-class Moleskine notebooks. I was president of a middle school PTA a couple of decades ago, and I gave them all plastic lawn flamingos.
Treat your volunteers well. If the staff enjoy being a part of the action, they\u2019ll make the convention worth attending and they\u2019ll come back and help you again.","comments":"https:\/\/hazelchaz.livejournal.com\/218254.html?view=comments#comments","category":"conrunning"},{"guid":"https:\/\/hazelchaz.livejournal.com\/218072.html","pubDate":"Fri, 09 Mar 2018 08:10:55 GMT","title":"Little red book of conrunning #3: Your volunteers","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/218072.html","description":"This is part of an occasional series of posts on the art and craft of fannish volunteer-run conventions. These are my opinions and my experiences. As always, YMMV.<\/i>
HanaLena Fennel writes: \"...If somebody is volunteering their time, resources, or experience to help further your dream you need to be respectful of the gift they're giving you and actually value their contributions. If you are running something that is dependent on volunteers, you are in a position of power to sculpt their experience. If you are not honoring that, you shouldn't be in charge.\"<\/blockquote>
Beginning lesson: Say \"Thank You.\"<\/b> Say it early, say it often. Having a meeting? Thank the people who are giving up their afternoon to attend. Doing an end-of-the-convention dinner? Stand up and thank everyone who made it happen. And so forth.
I was founder and eleven-year chair of a convention, and most years here's what I did. I would buy a large number of small stuffed animals, usually from Ikea. I'd go around the convention with a printed copy of the staff list, and give each staff person and volunteer that I could find one of these little thank-you presents and give them a short little speech thanking them for making the convention happen.
And then, after the convention, once we'd compiled a complete<\/i> list of everyone who'd been on staff or had volunteered for an hour or more, I would hand-write a letter to each of them. I'd thank them for the thing they helped with, and mail it off. I set myself a goal of completing and mailing at least six a day. It might take two or three months, but everyone would get a thank-you.
They made the convention happen. The least I can do is thank them for it!
(I did say these were my opinions and experiences. I'm not saying that if you're in charge of a department, or a convention, or are organizing a bunch of donations, that you have to thank them the way that I did. But you better be doing something to live up to HanaLena's charge!)","comments":"https:\/\/hazelchaz.livejournal.com\/218072.html?view=comments#comments","category":"conrunning"},{"guid":"https:\/\/hazelchaz.livejournal.com\/217699.html","pubDate":"Wed, 07 Mar 2018 23:58:08 GMT","title":"Little red book of conrunning #2: Self-motivation","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/217699.html","description":"This is part of an occasional series of posts on the art and craft of fannish volunteer-run conventions. These are my opinions and my experiences. As always, YMMV.<\/i>
If you volunteer to do something -- anything, this isn't specific to conventions -- you can't do it for the thanks you get.<\/b>
There's never enough gratitude in the world to balance out the effort you're going to put forth. If you're in it because you'll be thanked for it, you're setting yourself up to be disappointed.
Being thanked is nice, absolutely. But figure out your other reason(s).
It might be because it feels nice to help people. Or you enjoy hanging out with the other people doing the thing. It's got to get done, and you can do it, so you step forward. Maybe you're getting points towards graduation or parole. You might like being part of something larger than yourself. Or you get to prove you can do the thing better than before. Maybe you're doing it so that someone else close to you can enjoy the thing.
You've got to find your own reasons for volunteering.<\/b>","comments":"https:\/\/hazelchaz.livejournal.com\/217699.html?view=comments#comments","category":"conrunning"},{"guid":"https:\/\/hazelchaz.livejournal.com\/217399.html","pubDate":"Wed, 07 Mar 2018 09:22:46 GMT","title":"Little red book of conrunning #1: We are all us","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/217399.html","description":"This is the first of an occasional series of posts on the art and craft of fannish volunteer-run conventions. These are my opinions and my experiences. As always, YMMV.<\/i>
We are all us.<\/b>
A county fair might have carnies and marks. A stage production could have a cast, crew, and an audience. The ticket-purchasers vs. the people who make the show happen. There's \"us\" and \"them.\"
I reject that dichotomy. There's no \"them\" and \"us.\" The head of one division might be an avid costumer. A guest of honor might also be an enthusiastic karaoke participant. Someone in Hospitality might also be an autograph hound.
It takes a lot of people, pulling together, to make the convention happen. As far as official volunteers and staff go, there could be 10% of the convention's attendees helping to push the boat. Add in all the artists and vendors with their wares, and the program participants with what they have to say, and the costumers dazzling everyone (and showing up in the majority of the press coverage), and so forth, and it's really hard to draw a clear line between the people making it happen and the ones who are just there to be entertained.<\/a>kevin_standlee<\/b><\/a><\/span> likens fandom to a potluck party. People bring what they want to share, and it's different every time, and there are some people who come empty-handed but there's a lot of generosity that makes it happen. Some people like to use the phrase \"Gift Economy.\"
But regardless of how you want to put it, the people making the convention happen are the members of the convention. Someone might come one year and just get a badge, then decide to put in a little time volunteering; then they come to the conclusion the best way to see the Masquerade entries is to bring all-black clothes and volunteer as a ninja. Tune in a few years later and they're running a completely unrelated department, and dragging all their friends along to help whitewash the fence.
They didn't change from a \"them\" to an \"us.\" We are all us.","comments":"https:\/\/hazelchaz.livejournal.com\/217399.html?view=comments#comments","category":"conrunning"},{"guid":"https:\/\/hazelchaz.livejournal.com\/217225.html","pubDate":"Sat, 03 Mar 2018 20:12:33 GMT","title":"Packing for the stuff that doesn't fold","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/217225.html","description":"Planning for trip to #Baycon<\/a>. I\u2019m going to do a test of packing my car with all the stuff that doesn\u2019t condense. That will give me an idea of how much space I have for everything else which will be repacked into bags to be piled into the car.
Alexander Cart
Bottles of beer, liquor, soda
Blender
Buckets, 3
Bus tubs
Candy tin
Charlotte pipe
Coffee maker
Crockpot
Cubbies
Cutting board
Dish drain
Doilies box
Hand vac
Ice chests for ice, soda, beer
Pitchers, 2
Box of serving dishes
Power strip
PVC pipe framework
Shot glasses, boxed
Sign holders
Folding tables, 2
Hot sauce
Boxes for cookies
Grooming kit
CPAP machine
Yes, I know things can be packed inside of other things. Tentatively planning to pack the pitchers with the plastic cutlery, and the coolers will be filled with the drinks.
My own clothes will be packed in two or four small duffle bags, rather than one big one.
Rough plan for 2x3 cubbies: Bar stuff; cups\/boats\/cutlery; cleanup; electrical; tools; utensils.
Cookie boxes: clear piece of packing tape on the end, with a piece of masking tape or blue tape on top of that, marked with the contents.","comments":"https:\/\/hazelchaz.livejournal.com\/217225.html?view=comments#comments","category":["#baycon","baycon"]},{"guid":"https:\/\/hazelchaz.livejournal.com\/216875.html","pubDate":"Fri, 02 Mar 2018 08:57:01 GMT","title":"Packing for coffee and wine","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/216875.html","description":"I think for #Baycon<\/a> I'll bring the smaller coffee maker that I inherited from my folks, rather than the large 12-cup model. I've already decided I'm not bringing wine with me, I'll buy a couple of bottles at the Trader Joe's across the street. Looking for every little bit of cargo space I can reclaim!
I'm also just going to bring the 2x3 set of cubbies. If it turns out to not be enough then next year I'll pack 3x3 worth.","comments":"https:\/\/hazelchaz.livejournal.com\/216875.html?view=comments#comments","category":["#baycon","baycon"]},{"guid":"https:\/\/hazelchaz.livejournal.com\/216738.html","pubDate":"Fri, 23 Feb 2018 21:23:06 GMT","title":"Planning vs. packing","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/216738.html","description":"Research question: Can I bring a carload of party gear and a passenger to Baycon? I'm trying to figure out how much space the coolers and other stuff will take up, so in May I'll be prepared.
I'm going to pack as many things in bags as I can. Hoping to have the back third of my cargo space filled with coolers, boxes, and most of the rigid bulky things. Then the forwards two-thirds will have the cart and all the bags.","comments":"https:\/\/hazelchaz.livejournal.com\/216738.html?view=comments#comments","category":"baycon"},{"guid":"https:\/\/hazelchaz.livejournal.com\/216459.html","pubDate":"Sun, 18 Feb 2018 02:14:36 GMT","title":"Taco Seasoning Mix II","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/216459.html","description":"Made #tacos<\/a> tonight, using \"Taco Seasoning Mix II\" which I just invented. A low-sodium single-use version.
http:\/\/www.boston-baden.com\/hazel\/Meals\/tacospice.htm<\/b><\/a>
Taco Seasoning Mix II<\/b>
For one pound of meat.<\/i>
Cumin, 1\/8 tsp
Garlic, 1\/8 tsp
Onion, 1\/8 tsp
Oregano, 1\/8 tsp
Paprika, 1\/8 tsp
Cayenne, 1\/8 tsp
Brown 1 lb. ground beef. Sprinkle in the seasoning, a bit at a time.
Serve with tortillas and appropriate fixings.","comments":"https:\/\/hazelchaz.livejournal.com\/216459.html?view=comments#comments","category":["recipe","#tacos"]},{"guid":"https:\/\/hazelchaz.livejournal.com\/216253.html","pubDate":"Thu, 08 Feb 2018 06:55:03 GMT","title":"Mall Game","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/216253.html","description":"I need to try this on my tablet.
https:\/\/www.bloomberg.com\/features\/american-mall-game\/<\/b><\/a>","comments":"https:\/\/hazelchaz.livejournal.com\/216253.html?view=comments#comments"},{"guid":"https:\/\/hazelchaz.livejournal.com\/215872.html","pubDate":"Thu, 08 Feb 2018 06:49:56 GMT","title":"Graph paper","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/215872.html","description":"Am I being lazy if I print out a page from https:\/\/incompetech.com\/graphpaper\/plain\/<\/b><\/a> instead of getting up and finding our graph paper?","comments":"https:\/\/hazelchaz.livejournal.com\/215872.html?view=comments#comments"},{"guid":"https:\/\/hazelchaz.livejournal.com\/215599.html","pubDate":"Wed, 07 Feb 2018 05:39:51 GMT","title":"Candles and candleholders","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/215599.html","description":"Anybody local to me who likes candles and candleholders?","comments":"https:\/\/hazelchaz.livejournal.com\/215599.html?view=comments#comments"},{"guid":"https:\/\/hazelchaz.livejournal.com\/215325.html","pubDate":"Wed, 01 Nov 2017 05:00:05 GMT","title":"Halloween 2017","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/215325.html","description":"Report for this year. We had 53 goblins -- three of them after 9 o'clock!
We gave away jumbo Pixy Stix, and a variety of prizes in the prize bin. Some large coffee-table photo books, a few other children's books, stuffed monkeys, bottles of water, glow sticks, bouncing rubber eyeballs, plastic cockroaches...
We had a few groups sing pumpkin carols, we did the penny-on-the-forehead trick and penny tic-tac-toe, a few draw-on-a-notepad-on-your head, and we only did the stick trick once.
A few kids came prepared. We didn't seem to have as many teenagers. The neighbors that have the birthday party didn't get as many guests either -- two of their sons were still at work.","comments":"https:\/\/hazelchaz.livejournal.com\/215325.html?view=comments#comments","category":"halloween"},{"guid":"https:\/\/hazelchaz.livejournal.com\/215123.html","pubDate":"Thu, 22 Jun 2017 23:57:45 GMT","title":"Books for sale. Box 102.","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/215123.html","description":"<\/a> Box 102. McCall's Quilting, Feb '98-Feb '99;
Quick country quilting;
Quick rotary cutter quilts;
Rotary magic;
101 Nine patch quilts;
Contemporary classics in plaids & stripes;
Colourwash quilts: A personal approach to design and technique;
Tips for quilters plus 63 of your favorite quilt patterns;
Quilt San Diego Visions: quilt expressions;
The quilter's kitchen;
The magical effects of color;
Every embellishments & fun quilts to stitch and embellish;
Liveliy little logs: Making log cabin miniatures;
Flannel quilts;
More quick rotary cutter quilts;
A new slant on Bargello quilts;
The ultimate scrap quilt;
Raw-edge appliqu\u00e9;
When quilt designers think small;
Daddy's ties;
The patchwork quilt design & coloring book;
Patchwork & quilting;
Keepsake quilting;
Quilting beyond the norm;
Kansas Connections;
Ever more well connected;
Patchwork quiltss: traditional or modern--over 25 full-size patterns rated for the beginner or expert;
Twist 'n turn;
Patchwork for all seasons;
Round two;
Borders by design;
Traditional quilting;
Best quilt tips;
Sashing & borders for quilts;
A year of rad quilts;
Pine Trees quilt projects;
Use it, wear it out, make it do, or do without!;
American Patchwork & Quilting: Scrappy quilts from your stash, etc.;
Fonts & Porter's Love of Quilting, 10 issues;
Connecting Threads, Winter 2007.
(Subject to prior sale.)","comments":"https:\/\/hazelchaz.livejournal.com\/215123.html?view=comments#comments","category":"books"},{"guid":"https:\/\/hazelchaz.livejournal.com\/214833.html","pubDate":"Thu, 15 Jun 2017 08:20:48 GMT","title":"Books for sale, Box 97","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/214833.html","description":"<\/a> Box 97. WordNet: An Electronic Lexical Database;
Perl Cookbook;
The Sound Pattern of English;
Frequency Analysis of English Usage;
Linguistics, 4th ed.;
Wicked Cool Shell Scritp-;
JavaSript: The Definitive Guide;
AppleScript: The Definitive Guide;
Fom Bash to Z Shell: Conquering the Command Line;
Mastering Perl;
Programming for Linguists: Perl for Language Researchers;
McGraw-Hill's Essential English Dictionary.","comments":"https:\/\/hazelchaz.livejournal.com\/214833.html?view=comments#comments","category":"books"},{"guid":"https:\/\/hazelchaz.livejournal.com\/214611.html","pubDate":"Tue, 13 Jun 2017 22:32:24 GMT","title":"Book for sale, box 95","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/214611.html","description":"<\/a> Box 95. Paper Pleasures, by Faith Shannon;
The Great Waldo Search (sold);
Find Waldo Now (sold);
Where's Dan Quayle?;
The rabbit catcher and other fairy tales;
The living world of dance;
The Comics: an illustrated history of comic strip art;
Lady Cottington's pressed fairy book;
Since Stalin: A photo history of our time;
The Chas Addams Mother Goose (two copies);
Some Body!;
The World of Michelango 1475-1564;
Our amazing world of nature;
1776: the illustrated edition, by David McCullough;
The New Yorker 75th Anniversary Cartoon Collection.
[Subject to prior sale.]","comments":"https:\/\/hazelchaz.livejournal.com\/214611.html?view=comments#comments","category":"books"},{"guid":"https:\/\/hazelchaz.livejournal.com\/214433.html","pubDate":"Mon, 12 Jun 2017 21:42:45 GMT","title":"Books for sale, box 94","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/214433.html","description":"<\/a> Box 94. A Bittersweet Season: Caring for Our Aging Parents--and Ourselves, by Jane Gross;
Papal Sin, by Garry Wills;
Christianity: The first three thousand years, by Diarmid MacCulloch;
Unix in a Nutshell;
Google Hacks: Tips & Tools for Smarter Searching;
Programming perl;
Perl, CGI, and Javacript, 2nd ed.;
Esperanto: Learning and Using the International Language;
Essential World English, by Lancelot Hogben;
Alligators in the Sewer and 222 Other Urban Legends;
Vic Obeck's How to exercise without moving a muscle;
isometrics for everyone, by Victor Obeck.
(Titles subject to prior sale, I wrote this inventory list some time ago.)","comments":"https:\/\/hazelchaz.livejournal.com\/214433.html?view=comments#comments","category":"books"},{"guid":"https:\/\/hazelchaz.livejournal.com\/214094.html","pubDate":"Mon, 12 Jun 2017 04:54:40 GMT","title":"Books for sale, box 93.","author":"hazelchaz","link":"https:\/\/hazelchaz.livejournal.com\/214094.html","description":"<\/a> Box 93. Tell Me, Cat.
Simpson, story by Lee Jones, photography by Guy Gillette;
Cinderella: An Old Favorite with New Pictures;
America's Great Comic Strips: From The Yellow Kid to Peanuts, by Richard Marschall;
Immortals of Science Fiction, by David Wingrove;
Mutts: The Comic Art of Patrick McDonnell;
California: Its Coast and Desert, by Robert Reynolds, text by Ruth Kirk and Archie Satterfield;
A Day in the Life of Italy;
California, by Kat Atkeson and Dvid Muench;
The complete color Polly &
Her Pals by Cliff Sterrett;
Washington II, photography by Ray Atkeson, text by Archie Satterfield;
Smithsonian Timelines of the Ancient World: A visual chronology from the origins of life to AD 1500;
Stephen Biesty's Incredible Cross-Sections;
The World of The Dark Crystal, by Brian Froud;
Colors of the Deep, by Jeffrey L. Rotman;
Voyage Across the Cosmos: A journey to the edge of space and time.","comments":"https:\/\/hazelchaz.livejournal.com\/214094.html?view=comments#comments","category":"books"}]}}