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Publish list of Working Group/Interest Group meetings schedules and links to notes #1401
Description
Is your feature request related to a problem? Please describe.
I don't think we yet have an easy way to find out what WGs are having meetings, when they are happening, etc.
Describe the solution you'd like
Publish a meeting schedule that is easy to find from the Discord
Describe alternatives you've considered
Asking in individual Discord channels, which can be hit or miss
Additional context
Notes should also get posted but this might need to be separate from the schedule
Reacted by Simon Russell, Den, Luca Chang, Radoslav Dimitrov and yurikunash
Activity
tadasant commentedon Sep 1, 2025
Agree we should do this, though somewhat intertwined with #1302 - I think we need to do a cleanup of a bunch of duplicate groups and channels (which that SEP has a proposed path forward for) that may make sense to do before trying to create an official calendar. Not opposed to parallel processing that as long as whoever is pushing this forward keeps up to date with decisions on that SEP.
nicksteele commentedon Sep 3, 2025
I'd be happy to help get these schedules documented in the discord and/or github. Will reach out to discuss or can coordinate here too.
dend commentedon Sep 10, 2025
Love this. @olaservo - do you want to collaborate with @tadasant to include that in the shared documentation PR for IG/WG separation of concerns?
dsp-ant commentedon Sep 10, 2025
Great idea @olaservo . Let's do this.
olaservo commentedon Sep 17, 2025
I started a spreadsheet to collect info here: https://docs.google.com/spreadsheets/d/12CQ01bqpmqKeSAauQFXlQMAyvkXMljYbJzY3S7kqyOQ/edit?gid=0#gid=0
Anyone can view it but so far only me and @tadasant can edit it. Please let me know if you'd like edit access.
Once we get the channels and groups recategorized in the sheet I'm thinking we can update the docs. (I started making a markdown table for us to comment on, but it wasn't very readable as a PR.)
aaronpk commentedon Sep 17, 2025
Chiming in here in addition to the convo in Discord that I would be happy to run an event calendar for this with the same software that runs these:
I've already got it set up with Discord login to restrict edit access to Discord members with a specific role.
I think it would be also great for people to add community events like MCP Dev Summit and related conferences to the calendar! Events can have tags so working group members can subscribe to a tag feed in their calendar as well to filter it down to specific working groups.
aaronpk commentedon Sep 20, 2025
Ok I have an instance running here now:
https://mcp.meetable.org/
If you are a "Maintainer" role in the MCP Discord you should be able to log in. If you get any errors please let me know in Discord.
olaservo commentedon Oct 4, 2025
Update - I've started populating the meetable site with upcoming meetings that haven't been set up there yet, and letting facilitators know through the Discord.
I'm using the same spreadsheet linked above for keeping track of the latest WG/IG list and who has already started using the calendar: https://docs.google.com/spreadsheets/d/12CQ01bqpmqKeSAauQFXlQMAyvkXMljYbJzY3S7kqyOQ/edit?gid=0#gid=0
I also opened a draft PR for the docs here: #1608
olaservo commentedon Oct 17, 2025
Forgot to add this comment to confirm when closing - the calendar has been set up, documented, and shared with groups. There might be some follow-ups to make sure people are actually continuing to add their future meetings, but I think we can manage that separately from this issue.