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Additional fields and stats for application vetting #852

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varlese opened this issue Mar 20, 2023 · 0 comments
Open

Additional fields and stats for application vetting #852

varlese opened this issue Mar 20, 2023 · 0 comments
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[Component] Central central.wordcamp.org

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@varlese
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varlese commented Mar 20, 2023

Community deputies regularly review applications for a handful of programs on the Make/Community team, including deputy and mentor applications, as well as WordCamp and Meetup organizer applications. The processes for evaluating all of these applications are included in the Community Deputy Handbook.

When someone takes on one of these roles, in many ways, they are representing WordPress in an "official" capacity. So it's not surprising that a lot of care is taken in reviewing the application and organizer to ensure they fit the program's expectations. This can include things like:

  • Checking WordPress.org profile activity
  • Reviewing social media accounts
  • Verifying previous experience in other WordPress-related events
  • Confirming that plugins, themes, or other WordPress-related businesses are compliant with the GPL and trademark policy

To streamline this process, would it be possible to add additional stats and/or fields to the WordCamp and Meetup trackers?

What Why Where Automated
Number of events organized (ideally for both WordCamps and Meetups) This helps Deputies quantify previous experience. This is typically done manually via Google search to check against things like previous WordCamp sites or past Meetup events. Via WordCamp sites, Meetup.com Yes. For Meetups, this is manually visible in the Meetup Pro Dashboard at the moment.
Number of years as an organizer This helps provide context on how long someone has been active and their contributor journey. The join date on someone's WordPress.org profile helps for manual searches, but doesn't provide a full picture. Via WordCamp sites, Meetup.com Yes
Number of WordCamps + Meetups attended Participation in the current local community is typically a prerequisite for these applications. This is also done manually now to help verify someone's involvement. Via WordCamp sites, Meetup.com RSVPs Yes
Other community roles This also helps to quantify and qualify participation in the community at large when reviewing applications and is something typically researched manually, e.g. #WPDiversity involvement. Storing this information more visibly will help with future applications. N/A No, manual input (meta field request)
WordCamp organizer or volunteer roles It's helpful to know if the person has experience in a certain area (e.g. budget, sponsor) while vetting, especially for flagship events. Possibly WordCamp sites Unsure
Community leadership experience (e.g. team rep, translation editor, etc.) Similar to other community roles, understanding someone's leadership roles in other project areas is currently researched manually yet helpful in building an understanding of their involvement. WordPress.org profile Yes
Contributor Trainings Sometimes, a recommended next step for potential organizers is to take a contributor training. Knowing if they've already completed a course is helpful for understanding if they're already familiar with the material. Training sites Yes

As far as I know, some of these (like "Other community roles") don't have an automated way to track them. For those, adding a field outside the regular notes field can help more easily highlight this information, even if it's added manually by other Deputies.

If there's any additional information needed, or if this is too big of a request for just one issue, please let me know. Thank you!

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