Meetup Program

Meetup Groups hosting eBPF-related events can be reimbursed up to $150 per month for event-related expenses. Eligible expenses can include food, beverages, and other event costs.

Event Eligibility and Verification

To qualify for reimbursement:

• Platform requirement: Your group must be active, and the specific event must be listed on community.cncf.io or meetup.com.
• Content focus: The event agenda must primarily focus on eBPF technology or use cases.
• Proof of event: Include a link to the event page and the number of attendees.

How to request reimbursement

1. Create an Expensify account at https://expensify.com, or submit through a tool you already use.
2. Create an expense report with attached itemized receipts. 
   • Title your report: Full Name – Description – Date
     Example: Clark Kent – eBPF Metropolis Meetup – 16/08/25
   • Include your physical mailing address and banking/wire details as a report comment or attached document. Do not send banking details in an email body.
   • If this is your first submission, include the wire transfer form: https://drive.google.com/file/d/1HmU9LqgXnUW7qcA_ILauh9zCz06ZDTyV/view?usp=sharing
   • Submit only one report per calendar month (combine related expenses).
   • Submit expenses only after you’ve paid them.
   • Receipts are required for all expenses, no rounding.
   • Add a short comment per expense (e.g., “pizza for August meetup”, “stickers from CNCF store”).
   • Report totals should be in USD (Expensify defaults to local currency; update it here: https://help.expensify.com/articles/expensify-classic/workspaces/Currency).
   • Do not use Expensify’s electronic submit feature. Download the PDF and submit via the form below.
3. Submit your PDF report using this form:
   https://forms.gle/hZb1xGPwy8Sd5DpL7

What you can expense

• Food & beverage
• Venue
• Swag
• Meetup-specific equipment
• Transportation (taxi, parking, etc.)

The eBPF Foundation will attempt to make reimbursements within two weeks. Questions? Contact [email protected].