When I was a kid (in the 80s!), there was a show on kids tv called Stopit and Tidyup and it featured a character called The Big Bad I Said No (plus other characters called Beequiet & Beehave, Eat Your Greens, Don’t Do That… and many more similarly unsubtle ways of getting kids to do as they’re told, as I now realise!!).
We still quote The Big Bad I Said No in my family, partly as a joke but partly as a strategy whenever I tell my Mum that ‘I’ve been asked to do this cool thing…’ and my Mum says, what would The Big Bad I Said No say?! We have this joke because I am terrible at saying no and far too good at saying yes, without thinking through the consequences first!
Earlier this week I was having a conversation with a graduate student about an opportunity that they were considering and I found myself giving some rather good advice about how to decide whether or not to pursue this opportunity, and the factors to consider if they did, and I realised that a blogpost on this topic might be useful- and not just for grads and ECRs, but also for myself! And, as ever, the good people of Bluesky responded to my bat signal with lots of excellent advice and tips, so huge thanks to them (linked and credited throughout this post).
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The Jurassic Park Test (and Other Tests!)
So, to stick with pop culture for a moment, this meme always springs to mind when I’m considering an opportunity:
Quite often I can do something. I have the knowledge and the ability (usually!), but the key question to ask yourself is whether you have the capacity. And secondly, even if you do have the capacity, is this something that you in particular should take on. There might be someone better placed (and more on that below) and this particular opportunity might not be the best fit for you right now.
Two other ‘tests’ that I often perform when I’m assessing opportunities is the five years test and the how does it feel test. The five years test is useful for all sorts of things: you just ask yourself hypothetically, ‘will this matter in five years times?’. If you say no to an opportunity, will it matter in five years’ time? This may require some planning about your future (and that’s not always straightforward of course)- but perhaps this opportunity will come round again later, or perhaps it won’t, but how will Future You feel about the fact that you said no (or yes) at this moment? I often find that projecting myself five years hence helps me to assess whether I’m overemphasising the importance of something that is being presented to me as urgent and crucial, but may not be.
The how does it feel test is where you hypothetically imagine ‘how does it feel to have said no.’ If imagining having said no makes you feel enormous relief and like a weight has been lifted, that gives you some information to work with. (Sometimes we do have to say yes to opportunities that still might ‘feel’ difficult- overwhelming, beyond our immediate competencies etc- but if we’re saying yes for a combination of right reasons, those things will hopefully recede or at least be balanced out in the fullness of time!).
Factors to consider when saying no
So here are some practical things that you need to consider when you’re weighing up an opportunity.
What will xyz [this teaching / writing this article / speaking at this conference / doing this administrative or service work] do for me?
In some ways this is a selfish question but we all have to prioritise according to our own individual situations, goals, and values. Sometimes we have to take on certain activities because they are within the remit of our job or are part of our service to our field or communities. But we can also think in terms of expertise, experience, and ethics.
We all need evidence of expertise on our CVs- having taught this course, written an article on this topic, and so on. But we should also be careful about doubling up. If you’re taught/written/spoken on something similar already, this probably won’t give you an extra line for your CV (unless it’s a different format- lecture course rather than seminars, tutorials rather than online etc), so it might be better to pass it on in favour of a different opportunity that will give you new skills.
We can also ask whether this opportunity giving us relevant experience: in related skills, such as, outreach work; or, is it connecting us to a new research community; or, is it getting our name out there amongst a new group of people? One of my favourite pieces of advice from the podcaster Mel Robbins is that ‘confidence comes from building competence’- you have to try to do a thing in order to become confident at it and good at it. Is this an opportunity that will enable you to make that new and exciting move?
Ethics comes in when we think about our values in our work. Perhaps an opportunity has arisen to share our expertise with a charity and so we want to honour that, even if it might be an unpaid opportunity. Perhaps we have certain commitments to outreach work and widening participation (I certainly do when it comes to sharing my knowledge both with potential students for Higher Education from disadvantaged areas but also with the general public when I speak on podcasts or give talks to literary societies).
Prof Niamh NicGhabhann Coleman commented that it’s really important to be ‘clear on your own mission’ and to then plan accordingly. Niamh also suggested that having a limit for each category of your mission or values (i.e. two outreach events a semester, a certain number of peer reviews a year etc) can also really help- if I say yes to this, I may have to say no to other requests later (see below on opportunity cost!).
The Key Thing to Remember: You Can’t Do It All!
I think we’re often guilty, especially in academia, of imagining that we have ever-expanding time. This is both untrue and very damaging!! Not least to our colleagues and students with disabilities, with commitments on the home front, with other jobs to pay the bills, our precarious colleagues, colleagues who are coping with the impact of marginalisation and discrimination… all of these things impact on time and capacity, and we should recognise this both when replying to a request and when making a request of another person. You don’t know what another person is dealing with! But also, be careful not to overload yourself because of a sense of guilt that you should be taking on additional work in order to make things easier for others. We all need to help others by sharing the load (and many of us are additionally burdened with service work, particularly women!) but it’s the old adage about putting your own oxygen mask on first. Burnout is real and academia’s endless productivity cycles are part of the problem!
Relatedly, and this is advice that my Mum always gives me because she knows what happens if I take on too much: do you have a buffer? What will happen if there’s a spanner in the works? If you get ill, if a family member needs help, if you unexpectedly have to step in to help out with something at work? etc. If there’s no buffer space, how will all of this work get done? And don’t forget that this piece of work needs to fit in with your current and forthcoming commitments. There will be a domino effect if something goes wrong!
A key idea here, which I learnt in my Business Studies A Level (if you can believe that!), is opportunity cost. What will this opportunity cost you- what else are you giving up (or may have to say no to later) because you have said yes to this? Dr Hester Lees-Jeffries made the excellent point that you should try to find a way of asking yourself ‘what will I NOT do in order to be able to say yes? If the answer is nothing, that gives pause.’
Relatedly, Hester also suggested having an accountability buddy who you run decisions past, and ideally, someone who understands academia, workload, career progression, and so on. (Or a range of people! Ask a peer, a friend, and a mentor!). There are some more practical tips at the bottom of this post but a great first step is, ask a pal what they think of this opportunity. They are likely to be less invested than you but if they have your back, they will have your best interests at heart and will advise accordingly!
Hester also noted that a key question is do you WANT to do it? Really want to. Not feel obligated to; are too tired to say no; feel guilty about saying no to a friend / more senior colleague / lovely student [delete as applicable!]. John Lyons on Bluesky made a great point about distinguishing between the task and the person who has asked you. I personally find it harder to say no to friends but John had had the opposite experience. Try to imagine the request detached from the requester!
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We also need to think seriously about headspace.
Both in general and also in the period in which you will have to complete the commitment. I try to keep my research ticking over during term time but I find it very difficult to do anything that requires sustained thinking and quality headspace, because during term time, most of my mental capacity is taken up with teaching. And by that I mean: making sure I’m on top of all the topics I need to teach on a weekly basis, all the admin (have I printed the things I need to print? Where are my books for this topic?!), marking, and, crucially, how are all of my students doing? Where are they at? (Intellectually, in terms of workload, on the welfare front). We frequently have to pivot and make changes during a teaching term and I need the space to be able to do that. And that is not the best headspace for writing a research article! (It can be done… but that doesn’t mean it should, eh Jeff?!)
During Covid, when I was teaching online, I found it really challenging because it felt like I had too many tabs open in my brain and it was draining my battery! And I think this can be the case with over-commitment too. If you take on too many things, it’s really hard to give them all the requisite amount of productive headspace! And you don’t want to end up finding something stressful because you just don’t have time to think about it properly. (I should be taking this advice because at the moment my brain feels like a bus station with too many buses queueing up to get in and out at any one time!!)
So then, what does your capacity look like? Dr Kathleen Neal suggested that it’s important to keep records of how much time we spend doing a particular task so that when a request for that kind of work comes in, we know realistically what it might look like (and to be honest, then we should probably double it, if the task involves lots of emailing and organisation!!). In another blogpost on conferences, I’ve talked about my assumption that a conference requires a month of work, especially if it’s to give a new paper on new material (more on that here). Think realistically about how much working time this commitment will require.
(And that amount of time will naturally shift as you become more experienced- and in fact Dr Renske Janssen on Bluesky suggested that sometimes you can offer an intermediate answer if, for example, you’ve been asked to give a talk. You may not be able to write a new talk but you could repeat or slightly alter one that you already have, perhaps the organisers would be happy with that? This is very relevant to me as I’ve recently been asked to give a talk next month at an event that I would like to speak at- it’s very on brand for me!- but I don’t have time to do something new, but I do have time to refine and reshape something I spoke about last month, and in fact it will give me the opportunity to begin preparing a piece of writing due in a couple of month’s time- so it’s a win win!)
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Saying No by Paying It Forward!
When you’re further on in your career, you often get asked to do things and one of the nicest things about saying no can be passing down an opportunity to a graduate student or early career scholar. And I’m not talking here about offloading work onto more junior folks, of course! This is about lifting other people up and sharing the opportunities. When I was a graduate student, a very, very kind visiting professor was asked to give quite a high profile talk in Oxford and she asked me- a mere graduate student!- if I would like to join her and give half of the talk. It was such a kind opportunity. I learnt a lot from working with her and planning our talk together (and we had an absolute bangin’ powerpoint by the end, I’m not gonna lie). So is there a way that you can suggest someone else who might genuinely benefit from the opportunity? Dr Jo Edge echoed the importance of recommending others, especially scholars who could benefit from the opportunity for their CV.
You should ask yourself if you are the best person for the opportunity– and this is not about letting the imposter syndrome in (hello, inner saboteur!) but about thinking, maybe this one isn’t for me. Sometimes you want to take on something outside your comfort zone or immediate expertise in order to learn- after all, we learn skills from graduate study, not just content! We can do anything we set our mind to (though perhaps not dinosaur science… once again, Jeff is right!). It might be that yes, this opportunity is related enough to your current work but you could also learn from it. But it may be that it would take too much time to acquaint yourself with a new field or area (remember how long things really take!), so it’s better to recommend someone else instead.
A little side note here for those of us doing the asking, with some great advice from Dr Kathleen Neal. When you’re sending a request, think about what you’re really asking. How much time would this realistically take up for a person? Is it fair to ask them? (Check your biases- make sure you’re not exploiting more junior colleagues or offloading work that you just can’t be bothered to do!). Would the opportunity really benefit the person you are asking? And as Kathleen put it, ‘build in off-ramps’ so that it is simple and easy to say no if need be.
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Actually SAYING NO
When it comes to actually saying no, how do you go about it? Dr Megan Cook made the excellent observation on Bluesky that no is a complete sentence, but also that it often helps if you can give a reason. Not to make an excuse but to state why you cannot take on the opportunity. A favourite of mine, and that came up a few times in the Bluesky thread, is ‘I would love to do this but unfortunately I do not have the capacity right now.’ Or a version of that (Megan’s was, ‘I can’t take on new writing commitments until I’ve submitted my book’ or ‘I can’t take on new external service commitments until I’m no longer department chair.’)
The other key piece of advice when replying is don’t reply immediately! Prof Lynneth Miller Renberg said to take 24 hours before saying yes or no. Sleep on it! That is such helpful advice and more likely to lead to clarity. Dr Anna P. Judson also said that you should especially take 24 hours when you want to say yes!! (That’s so wise).
The brilliant academic coach Dr Jo VanEvery passed on some advice from a participant in one of her workshops which was never make a decision in a corridor. Give yourself the time to carefully consider! I love that metaphor!
I often find it helpful to send a holding email (unanswered emails freak me out, haha!). This might say something like ‘this is just a quick email to acknowledge receipt of your kind invitation. I will have a think and get back to you soon.’ That gives you some breathing space to consider.
Finally, the brilliant Dr Elizabeth Boyle mentioned that she keeps a list of the things she says no to. ‘When I am feeling overwhelmed with work, I look at it and think, ‘well, at least I don’t have all this stuff to do too!’’. That really tickled me!! Dr Anna P. Judson also mentioned the ‘Saying No To Things’ punch cards that you can buy on Etsy or make for yourself- say no to eight things, treat yourself to an ice cream or a glass of wine!! (It’s all about the rewards, people!!)
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Finally, to end where I began with pop culture: gonna give the last word to the Queen of Queens, Rupaul.
Don’t say yes or no to please others, and don’t worry about what you think other people will say or think about your decision. Make the right decision for YOU. (Can I get an Amen up in here?!)
Thanks for reading! And as ever, comment below if you have other strategies that have worked for you!









































