Automate Invoice Processing.
Built for Accounts Payable Teams.
Invoice data extraction breaks down when every vendor uses a different format. Docparser reads each one, pulls the fields your accounting system needs, and routes the data automatically.
Try the live demo before you sign up →
14-day free trial · No credit card required · Set up in under 5 minutes
Works with your existing tools
Your Invoices, Every Format. One Extraction Workflow.
Vendor invoices arrive as PDFs, scanned images, Word files, and email attachments. Most AP teams handle each one by hand. Docparser reads whatever format arrives, pulls the data your team needs, and routes it to your accounting system automatically.
Import
Invoices In, Any Format
Forward the email. Sync a folder. Upload directly. Docparser accepts PDFs, scanned images, Word documents, and email attachments from any vendor.
- PDF invoices from any vendor or layout
- Scanned invoices and photographed receipts via OCR
- Word documents and Excel-based supplier bills
- Email attachments forwarded directly to Docparser
- Cloud folder sync: Google Drive, Dropbox, OneDrive, Box
Parse
Tell It What Your Business Needs
Point at the fields on a sample invoice. Docparser builds the extraction rule. Use a pre-built vendor template or create your own in minutes.
Fields Docparser extracts:
Export
Straight Into Your Accounting Stack
Extracted invoice data lands in QuickBooks, Xero, your ERP, or a spreadsheet without anyone touching an export button. One invoice or a thousand, the workflow is the same.
- Download: CSV, Excel, JSON, XML
- Direct: Google Sheets, Excel, Salesforce
- Custom: Webhook, FTP, REST API
- Platforms: Zapier, Make, Power Automate, Workato
Your Vendor's Fields, Already Mapped.
Most AP teams process the same vendors every month. Docparser has already mapped the field positions for hundreds of common supplier layouts. Pick the one that matches, run a sample invoice through it, and your first clean export is ready in minutes.
Browse All Invoice Templates →NPower Invoice
Account Name · Account Number · MPAN · Meter Table · Consumption & Capacity Charges · Network Charges · Invoice Period
Use Template →Baker Hughes Invoice
Seller & Customer Order No. · Order Date · Incoterms · Payment Terms · Sold To · Ship To · Total Amount · Currency
Use Template →LSC Communications Invoice
Invoice Number · Invoice Date · Line Items · Totals · Billing Quantity · Title & Event · Web Offset
Use Template →WYK Sorbents Invoice
Invoice Number · Invoice Date · PO Number · Line Items · Carrier · Tracking Number · Freight · Total
Use Template →Con Edison Statement
Account Holder · Account Number · Billing Period · Electricity Charges · Gas Charges · Meter Table · Total Amount Due
Use Template →Your Vendor Not Listed?
Most supplier invoices share the same core structure regardless of layout. The Standard Invoice Template uses variable-position rules to find your fields wherever they sit on the page. Upload a sample and confirm the output before committing to anything.
Use Standard Invoice Template →Where Invoice Processing Actually Breaks Down
Invoice data extraction looks different depending on your role. Pick the one that matches yours.
Thirty Vendor Invoices a Day. Zero Should Require Manual Keying.
Every supplier sends invoices differently. One sends a clean PDF, another a scanned image, a third a Word doc. Each one needs the same fields pulled. Docparser reads whatever format arrives, extracts the fields your team needs, and routes the data to your accounting system. The volume stays. The manual work does not.
How AP teams automate invoice processing →Catching Invoice Discrepancies Before the Payment Run, Not After.
A supplier invoices for 120 units. The purchase order was for 100. By the time someone opens both documents to compare them, the payment may already be queued. Docparser extracts PO reference, quantities, and totals as structured data. Your team compares numbers, not PDFs. Mismatches surface at the approval step, when you can still act.
Purchase order automation with Docparser →More Clients, More Vendors. The Same Team Size.
Every client brings a different vendor landscape. Set up one parser per supplier layout — it takes minutes. After that, every invoice from that supplier processes the same way across every client account that uses them. Client volume grows. The hours spent on data entry do not.
How one firm handles invoice organisation at scale →Your ERP Needs Structured Data. Your Suppliers Send PDFs.
Someone on your team exports a CSV, reformats columns, fixes encoding errors, then imports. That gap between what vendors send and what your ERP expects is where manual work accumulates. Docparser extracts invoice headers and line items and delivers them in the structure your system expects — QuickBooks, Xero, SAP, NetSuite, or a custom webhook. The import step runs itself.
Sending invoice data directly to your ERP →Invoices Are One Document. Your Business Runs on Many.
Docparser handles every document type your business runs on from one workspace. Set up a parser for invoices today, purchase orders tomorrow, and contracts next week. The same rules engine, the same integrations, the same export workflow.
Questions Worth Asking
Not covered here? The support centre has step-by-step walkthroughs for every scenario.
-
Docparser reads PDF invoices, scanned files, photographed receipts, Word documents, and images including JPEG and PNG. For scanned invoices, the built-in OCR engine converts the image to text before extraction runs. Email attachments route directly to Docparser via a forwarding address — nothing needs downloading first.
-
One parser per vendor layout is the right setup. For known suppliers like Baker Hughes or NPower, a saved template extracts the same fields every time. For new or irregular vendors, anchor-based rules find each field regardless of position. Most AP teams run several parsers in parallel, with all outputs routing to one destination.
-
Both. Header fields — invoice number, date, vendor, PO reference, total — use fixed or anchor rules. Line items use table rules that capture each row: description, quantity, unit price, and line total. You can filter rows, skip subtotals, and map column names to match your accounting system.
-
Docparser runs an OCR pass on any scanned or photographed invoice before extraction rules apply. Scans at 200 DPI or above produce reliable output. Photographed invoices work well when the page lies flat and text is fully legible. No separate OCR software needed.
-
Docparser exports CSV formatted for QuickBooks and Xero. For SAP, Oracle, and NetSuite, a webhook or REST API delivers structured data in the format your system expects — no manual export step. Zapier, Make, and Power Automate connect Docparser to hundreds of other platforms. See the full list at docparser.com/integrations.
-
Pre-built template: under five minutes. Upload a sample, confirm the fields, done. Custom layout: 15 to 30 minutes with the visual rule builder, no coding. Most users have their first parser running on live invoices the same day they sign up.
-
Yes. The live invoice demo lets you upload any invoice and see parsed output in seconds — no account needed. Upload a real invoice from a vendor your team processes regularly and check the fields before committing to a trial.
-
Docparser runs on AWS across multiple availability zones. All data is encrypted in transit and at rest. Your documents belong to your organisation — Docparser does not resell or reuse them. You set retention between 0 and 180 days. GDPR compliant, with Standard Contractual Clauses for EU customers. Full details at docparser.com/security.
Your Vendors Send It.
Docparser Handles the Rest.
Start your 14-day free trial. Pick a vendor from the template library, upload a real invoice, and see the extracted data before your team processes another one by hand. No credit card required to start.
14-day free trial · No credit card required · Set up in under 5 minutes
