Disability Support Committee Automation

University disability support committees are under-resourced and find it challenging to serve all students. Disability Support Committee Automation automates most common actions using nylas and AI.

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Disability Support Committee Automation

University disability support committees are under-resourced and find it challenging to serve all students.

Disability Support Committee Automation automates most common actions using nylas and AI.

Inspiration

Me (Abishek Muthian) and my partner live with disabilities and she runs a disability support committee in her educational institution, This project was built to address the problems she faces in her work to support students with disabilities.

What it does

Students fill the student form with their disability information in the Disability Support Committee Automation portal, Admin can then easily schedule an appointment for the student with the Medical Counselor. The student and medical counselor get invites for the meeting automatically.

The medical counselor gets inclusive pedagogy suggestions for the student generated by AI in their email which they can use to recommend accommodations for the student to the educational institution staff.

How does it work

It uses nylas starter project for calendar which has backend built with node.js and frontend with nylas-react. It uses nylas calendar and email APIs to schedule and send the emails to the student and medical counselor. It uses ChatGPT to send inclusive pedagogy suggestions to the medical counselor. We use Sqlite3 for database.

No personal information of the student is shared with Chat GPT.

Screenshots

nylas login Nylas hosted authentication handles login from multiple email service providers seamlessly.

nylas login Admin form for the medical counselor.

nylas login Student form for all the student details.

nylas login Student form can be enabled by the admin.

nylas login Student form for all the student details.

nylas login Students can select multiple disabilities.

nylas login

nylas login Admin can download the report with the student details.

nylas login The student disability data is downloaded as .pdf file.

nylas login Meeting can be scheduled with the student and medical counselor by clicking on the schedule button.

nylas login Clicking Notify Counselor would send inclusive pedagogy suggestions generated by AI to the medical counselor.

nylas login The student and the medical counselor would automatically get the event invites from nylas.

nylas login Inclusive pedagogy suggestions generated by Chat GPT for the student, Sent to the medical counselor. (No personal information of the student is shared with Chat GPT)

nylas login

nylas login

nylas login

nylas login

Deployment

The deployment instructions are in the README of the backend and frontend folders on GitHub.

Usage

  1. Open localhost:3000. This is the Admin instance.

  2. Login using email id, Microsoft account is recommended (For Google, GCP project needs to be setup in nylas).

Note: Microsoft email account might require App Passwords to be setup with 2FA for logging into the application.

  1. Enter the Medical Counselor name, email id (any email service provider) and enable the student form.

  2. Open localhost:3000 in a private browser instance or another browser. This is student instance.

  3. Enter the student details along with the disabilities and save it.

  4. Open the Admin instance and click Report button to download the student report in .pdf.

  5. Click the Schedule button to schedule the meeting for the student with the medical counselor from next day onwards.

  6. Invites would be automatically sent to all participants.

  7. Click Notify Counselor to send inclusive pedagogy suggestions to the medical counselor.

  8. Check the email of the medical counselor for the inclusive pedagogy suggestions.

Challenges we faced

When the email scope was used with Google account, It required GCP project to be setup up; The documents on nylas was very detailed but required a paid plan to enter the GCP credentials. I took this over to the nylas team and they promptly acknowledged it over discord.

I used Microsoft account for the project to circumvent this hurdle for the time-being.

What's next for Disability Support Committee Automation

Through this hackathon, We are telling the educational institutions around the world that their disability support committee can be automated using nylas through our project. We would like to get their feedback and add more features to the Disability Support Committee Automation.

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