Deltek Vantagepoint

Start your day in Deltek Vantagepoint by opening the project hub and acting on what's due now. When a new engagement is approved, convert the opportunity to a project, pull in a template WBS, and load your scope, phases, and deliverables in minutes. Set target fees, cost budgets, rate tables, and the baseline schedule, then assign team members using capacity views that highlight overbooked weeks and available skills. Soft-book staff for planning, hard-book when confirmed, and route the plan for approval so calendars, holidays, and billability rules are respected from day one.

As delivery starts, keep the plan accurate without extra admin. Team members submit time and expenses from mobile, attach receipts with OCR, and update task progress so percent complete and burn align. Log issues and changes, tie them to the affected phase, and push a formal change request that updates fee, schedule, and resources once approved. Store drawings, contracts, and emails alongside the project record, track submittals and RFIs, and capture meeting notes and action items. Budget thresholds trigger alerts, and reminders prompt status reports, so nothing stalls between handoffs.

Finance can bill faster with fewer adjustments. Generate draft invoices from actuals or milestones, roll up by phase or task, and apply retainers, caps, and write-ups/offs before sending. Choose revenue methods—time & materials, fixed fee, percent complete, or unit-based—and recognize WIP accurately. Monitor AR aging and cash projections, and spot margin erosion early with real-time cost vs. fee views. Commitments from POs and subcontracts reduce available budget automatically, giving project managers a clear picture of remaining spend and forecasted finish.

Leaders steer the portfolio with live data, not spreadsheets. Track pursuits in the built-in CRM, generate fee estimates, and model win probabilities to see upcoming resource demand. Dashboards surface utilization, backlog, risks, and profitability by client, market, or phase, with drill-through to the source transaction. Export slices to Excel or Power BI, secure everything with role-based permissions and an audit trail, and connect other tools through the API. At closeout, lock billing, archive documents, run lessons-learned, and feed benchmark metrics back into templates so the next project starts smarter.