Policies

Council Policies

Council policies mandate various functions and services of the Town of Banff and where necessary, establish the procedure by which the functions are performed, and services are delivered. Please  email the Municipal Clerk any questions regarding the Council policies.

• Municipal Policy Handbook (updated Jan. 25, 2025)

Municipal Governance & Administration

• Acceptance of Gifts Policy C1006 (PDF) 
  Parameters on the acceptance of gifts by council members.
• Committee Appointments Policy C019-1 (PDF)
  Procedures for committee membership application, appointment, operation and member recognition. 
• Communications Policy for Elected Officials Policy C1013 (PDF) 
  The purpose of this policy is to establish responsibilities and practices for Banff Elected Officials in relation to public communications on behalf of the Town. 
• Corporate Gifts from the Town of Banff Policy C1003 (PDF)
  Provides guidelines for corporate gift giving by defining when a gift is appropriate and/or desirable, by providing recommended price ranges for gifts given in various circumstances, and by providing criteria to ensure gifts are consistently identified as being from the Town of Banff.
• Council Member Appointments to Committees Policy Policy C1007 (PDF)
  This policy conveys Council’s preferred process for appointing Council members to committees.
• Council Remuneration Policy C1005-01 (PDF)
  Guidelines for the remuneration and benefits available to a member of council during the 2021-2025 term of council.
• Council Remuneration Policy C1005-02 (PDF) (Effective October 27, 2025) 
  Guidelines for the remuneration and benefits available to a member of council during the 2025-2029 term of council.
• Flag Protocol Policy C1001 (PDF)
  Protocol for flying municipal flags at half-mast.
• Municipal Policy Development Policy C1000-1 (PDF)
  Establishes a consistent approach and philosophy for the development and approval of Town of Banff policies.
• Non-Proclamation Policy C1002 (PDF)
  Standard for formal council endorsement of events, messages, interests or activities. 
• Public Input Policy C1014 (PDF)
  Guides when and how to involve the public in decisions.
• Signing Authority Policy C1004-01 (PDF)
  Clarification of roles, responsibilities and signing authority for cheques, agreements, other negotiable instruments and other municipal documents. 
  

HR & Employees

• Administration of Employee Housing Policy C2000 (PDF)
  Process for the administration, inventory control, maintenance and rental rate review that supports recruitment and retention of employees at the Town of Banff.
• Communications Policy for Administration Policy C1012 (PDF)
  The purpose of this policy is to establish guidelines for consistent and effective communications on behalf of the Town. 
• Employee Compensation and Benefits Policy C2001-1
  Establishes a consistent process for the administration and allocation of compensation and benefits costs, while supporting recruitment and retention of employees.
• Housing Incentive Purchase Program Policy C2003 (PDF)
  Establishes a local, first-time housing purchase incentive for Town of Banff employees.
• Travel Expenses Policy C2002-1 (PDF)
  Guidelines for employees and council members authorized to travel on Town of Banff business.

Municipal Planning & Development

• Construction Site Hoarding Policy C3000 (PDF)
  The purpose of this policy is to assist property owners and lessees, builders, developers and general contractors in understanding the expectations of the Town of Banff regarding the appearance of construction site hoarding.
• Housing Policy C012 (PDF)
  Guiding principles and procedures to encourage the creation of affordable housing for residents of Banff, particularly with respect to commercial development.
• Parking Cash-in-Lieu Policy C017 (PDF)
  Standards for calculation of cash-in-lieu for parking requirements for renovation, redevelopment and development.

Financial Management

• Community Grants Policy C4005 (PDF)
  This policy is established to direct a process for the annual distribution of funds to not-for-profit societies, community organizations or groups of individuals.
• Payment Acceptance Policy C4000 
  Provides directions on the forms of payments accepted by the Town and set limits by payment type.
• Property Licensing and Leasing Policy C4003 (PDF)
  This policy is intended to provide consistent and transparent guidelines to be followed by employees when leasing or licensing Town-owned Property.
• Purchasing Policy (PDF)
  Guidelines for municipal purchasing of goods & services.
• Revenue Leasing and Licensing Policy C117 (PDF)
  Guidelines to be followed by employees when leasing or licensing Town-owned property.
• Tangible Capital Assets Policy C4004 (PDF)
  The purpose of this policy is to promote sound corporate management of capital assets and compliance with the Public Sector Accounting Board.
• Visitor Pay Parking Reserve R011 (PDF)
  The purpose of this Policy is to establish reserve fund parameters for the Pay Parking Capital Reserve dedicated for the Town’s use of net revenues generated from pay parking

Public Places & Events

• Banff Bench Program Policy C5002-1 (PDF)
  Guidelines for the consistent decision making process related to the acceptance, placement and long-term maintenance of bench donations and dedications in Town owned public places.
• Banff Commemorative Tree Program Policy C5005 (PDF)
  Establishes guidelines for decisions related to the acceptance, placement and maintenance of trees and dedications in Town owned Public Places.  
• Heritage Resource Policy C5003 (PDF)
  A strategic framework to support the preservation and commemoration of heritage sites in Banff.
• Outdoor Merchandise Display Policy C121 (PDF)
  Guidelines for the minimum design standard and approval process for outdoor merchandise display areas.
• Parade Policy C5000-1 (PDF)
  Guidelines for safety of parade participants and audience.
• Public Art Policy C103 (PDF)
  Procedures to site, acquire, commission and facilitate art for public spaces.
• Seasonal Winter Lighting Policy C5004 (PDF)
  The Town of Banff will provide seasonal winter lighting that enhances the resident and visitor nighttime experience in the darker winter months while respecting the environmental and economic objectives of the Banff Community Plan.
• Special Event Policy C5001-1 (PDF)
  Guidelines for the standards, frequency, and expectations for festivals and events in Banff.
• Street Pole Banner Policy C5007(PDF)
  Guidelines for design, approval, installation and maintenance of street pole banners.

Fleet, Equipment & Materials Management

• Disposal of Fixed Assets Policy C6001 (PDF) 
  Establishes guidelines the disposal of surplus or obsolete Fixed Assets. 
  
• Green Fleet Policy C6000-1 (PDF)
  Establishes guidelines to reduce the fuel consumption of the fleet. 

Municipal Infrastructure, Facilities & Property Management & Use

• Asset Management Policy C1010(PDF)
  This policy outlines asset management principals to be implemented across the Town of Banff.
• Municipal Sustainable Building Policy C7006 (PDF)
  Standards for design, construction and operation of municipal buildings.
• Naming and Sponsorship Policy C1009 (PDF)
  The goal of this policy is to provide a structure for assigning of names to Town of Banffproperties and assets in order to ensure effective navigation, and to reinforce the unique character of our mountain community and the reputation of the Town of Banff. 
• Pets on Municipal Property Policy C7000 (PDF)
  Clarifies under what conditions dogs or other pets may be allowed in municipal buildings and facilities.
• Public Use of Municipal Facilities Policy C7003 (PDF)
  Ensures that Town facilities are operated in a fiscally responsible manner and ensures that the allocation of the facilities is done in a fair and equitable manner.
• Sidewalk Inspection and Repair Policy C7001 (PDF)
  Establishes priorities and levels of service for sidewalk inspection and repair.
• Sidewalk Seating/Cafe Policy C7005 (PDF)
  Guidelines for the design standards and approval process for the development of and operation of sidewalk seating/cafe areas.
• Snow and Ice Management Policy C108-2 (PDF)
  Priorities and levels of service for sanding, plowing and snow removal.
• Street Lighting Policy C7007 (PDF)
  Establishment of an overall lighting plan for the Town, including performance standards and general design standards for new lighting equipment.
• Trails Lighting Policy C7002 (PDF)
  Establishes standards for the lighting of trails in the Town of Banff

Information Infrastructure, Governance & Management

• Body Worn Cameras Policy C8000 (PDF)
  Guides employees in the use of body worn cameras in a way that balances the maximum benefits of the technology without compromising the privacy rights of the public and employees.
• Information Governance and Records Management Program Policy C8001 (PDF)
  The purpose of this policy is to define the Town of Banff’s information governance and records management commitments, responsibilities and authorities.
• Video Recording and Live Streaming of Council Meetings Policy C8002 (PDF)
  This policy will provide guidelines for the live streaming and management of video recordings ofCouncil meetings.
  
  

Quality Management Plans

• Fire Discipline Uniform Quality Management Plan Policy C105 (PDF)
  Administration of the Safety Codes Act – Fire Discipline.
• Quality Management Plan Policy C082 (PDF)
  Administration of the Safety Codes Act – Building Discipline Street and Public Place Use.