A few people will know that I have had a hard time with referees and papers of late. Refereeing is an essential part of peer review (whether people like it or not, it’s a model that’s not going away any time soon) so it’s critical for how science works. Or, indeed, doesn’t.
There’s lots of things to be said about refereeing issues, from bad and even poisonous reviews, awkward online systems and logins, filling in forms, missing figures and all the usual complaints, but specifically I want to talk here about the time it takes and professional contributions from academics.
I try to review papers that come my way and am regularly doing more than 20 in a year (I’m up to 12 already in 2026!). I try to get them all done in a few days after they have arrived and I think I’ve been late with a review exactly once in all my time as a referee.
Now, that’s some great self-congratulations out the way, I’ve had two papers in one of the ‘fast’ journals over the last few months (that is ones that ask for referees to return reviews in two weeks or less). One spent three months in review, came back with such minor corrections we had them done in an afternoon, but was then sent out for review again and has now been out for another 6 weeks. The other took over two months the first time round, again was returned relatively quickly with minor corrections, but was then out for another month. A third paper with another journal is on it’s second round of reviews each of which has taken over 4 months, and when I last wrote to the editor to hint that this was a long time, got no reply.
I do know that everyone is busy. I can’t review everything I get asked to do and I’m sure others are even busier. But as an editor, it’s frustrating that you can often send out seven or eight requests to get even two referees to agree to review a paper, and it’s very likely that one of them will take months or even simply never reply. All of that makes more work for the editors and delays for the authors. But most of all, it’s clearly demonstrably unfair. There are people out there regularly publishing papers who have never replied to a request or reviewed a paper ever and others who are always so bad (painfully slow, unhelpful, or unactionable reviews) that they are avoided, meaning that they get to get their papers reviewed but never have to share the burden of taking the time for other people.
Given that this is all voluntary, it does make it a difficult situation given the pressure on universities and research institutes. It’s easy to say that you can’t waste your time as a reviewer when your job could be on the line without the next grant or big paper, but if no one reviews papers (or grants!) then the whole thing will grind to a halt. We have been too reliant for too long on goodwill, but that does stop working when people stop playing. When I’m getting more and more requests to review papers as editors claim they can’t find anyone else, and I get more requests for papers miles outside my field (presumably because everyone else has already turned it down or failed to reply) it does begin to look like the system is creaking. So how to fix it?
It’s easier said than done of course, but there are a few things that could be done (or rolled out further to help).
The first, of course, is to actually pay academics for their time. Publishers make money from publishing science, and it is incredibly profitable and not impossible for them to then spend some of this on the free peer-review done for them. Not everyone is able to accept payments for such work (e.g., when working for some governments in museums etc.), but this could be paid to the employer directly to cover their time, be paid into funding accounts to support research. Easiest of all (as with PeerJ for example) it is possible to give people credit towards publication / or open access fees. That at least provides some incentive for reviews to be done and would surely encourage a few more people to engage with the process. It could then be further incentivized with higher rates for people who review faster, or return better reviews (I’ve been an editor on journals where you tick a box to say how fast and how good the review was).
The second thing that could help is to give proper credit for reviews. I don’t mean a system like Orcid (though a less-clunky and more overarching system that reached all journals would help) but recognition from employers. They like advertising when academics are editors at journals or publish papers in them, or get large grants, but referees are also contributing, as well as doing something that is part of their job as a scientist – reading the literature and keeping up with new ideas and data. So make it explicit that refereeing is something that is work time and can be used for job applications, promotion or tenure applications etc. That again would surely encourage a few more people to engage.
At least part of the problem too is that it is all cumulative with nasty feedback loops. If as an editor you have to email more and more people to try and find referees or chase them for reviews, that stops you doing other work faster, and it then delays reviews being done for the author. Sometimes requests come in because someone else has let things down and then you write a review which is either not needed because they finally came through, or the authors are then stuck with additional referee comments to work on. In short, the delays and lack of responses from some make more work for everyone.
I’d also add that as an editor and author, journals have made it surprisingly hard to find the email addresses of people these days. I regularly struggle to find the actual electronic contact details of prospective referees making it take more time to obtain and then limiting who I can invite if I simply cannot find an active account for them. Making the email address of all authors (and not just the lead author, though even that can be well hidden or missing) would make things faster all round and get more people involved. I left one journal as editor having been criticized for not getting a paper reviewed in good time, when I’d asked 14 people with none of them responding or accepting the invitation to review. I was pretty unhappy at apparently taking the blame for other people’s inaction and taking ever more of my time to track down more and more possible referees for a paper in a field that was not my area of expertise.
Finally, what actually requires reviewing and how can be modified to reduce the burden. I am not suggesting that papers should not be reviewed, but I can point to cases of things I have seen where the review process was clearly unnecessarily protracted and added time and burden that was not needed. For example, a paper where as a referee I had only the most minor comments (like a couple of sentences needed tweaking) and the other referee had none (accept as is), but it was sent back to both of us to review again (in the reviews, one referee even comments they were surprised they had been asked to look at the paper again). Similarly, I had a paper with very positive reviews that was tagged as ‘minor’ by the editor but then sent out back for review. A colleague of mine reported he’s had a paper that had similar rating, but it then went out to different referees who of course then had their own suggestions meaning more changes were needed, if all under the banner of ‘minor’ and then it went back for review again. I had a paper to review that was so completely unreadable (possibly translated though something online) that even the abstract was incomprehensible, and it should never have gone out for review in that state.
In these cases, editors should be in a position to make a decision and accept or reject a paper (or suggest what needs to be done), or perhaps send the paper back only to the referee who raised issues if the other already considered the work acceptable. This would cut the number of reviews needed and the amount of time it takes for all concerned, but it requires guidance from journals and actions from editors. Simply sending every paper out for review when it’s too poor to even be read, or back out for review when it clearly doesn’t need, it isn’t helping a system that’s already creaking under pressure.
I’m not naïve enough to think that journals are just suddenly going to start paying all referees, or provide new guidelines for editors to follow (that get followed). But at least some of the things noted above would not be too hard to implement and can be pushed by editors and even authors at various journals or to their own institutes which could build some pressure in the right direction. There are enough issues already with peer review without it grinding to a halt because a handful of people can’t review everything while others want the benefit of the labour of others, without being willing to participate fairly in the process or make extra and unnecessary work though their unwillingness to make an effective decision.
There are improvements that can be made, and I think it is necessary to push for them. I will be writing to a couple of senior editors to point out some of these issues that I have directly experienced and encourage action. I hope some others may join me.






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